AJOBI ROSE ROSETTE VIVIEN
Lira,Lira city
Summary
As a hardworking, collaborative finance expert who is passionate in finance field. With over 15 years' experience working with departments of finance, administration and human resources of nongovernmental organizations. Great value is considered in integrity, professionalism, accountability, knowledge sharing, excellence, analytical, continuous learning and embrace diversity. Inspiration is drawn when professional services are extended far and wide and to empower and motivate others to greater heights. With current pursuit in monitoring & Evaluation field, greater inspiration shall be built to effectively and efficiently track and update M&E data to ensure best quality output is attained as well as best tools established to manage organizations data.
Overview
25
25
years of professional experience
5
5
Languages
Work History
Finance Officer
ISSD Uganda
Kampala, 256
10.2021 - Current
- Being sole organization's bank agent, evaluate, monitor foreign exchange rates and negotiated favorable financial terms beneficial to organization to tune of over 200M annually.
- Advise Chief of Operations when to transfer and make movements of funds across organizations' bank accounts.
- Perform banking, business administration and financial tasks to guarantee five-star service for clients.
- Prepare monthly reconciliation of bank accounts and took corrective actions on deviations.
- Utilize financial software to prepare consolidated financial statements.
- Verify compliance of financial policies and accounting procedures against federal regulations, and complied with established internal controls and policies.
- Prepare internal and regulatory financial reports, balance sheets and income statements.
- Streamline financial processes for increased efficiency and accuracy in reporting.
- Collaborate effectively with cross-functional teams to achieve shared financial goals and objectives.
- Establish and enforce controls on revenue and expenses to protect company assets.
- Complete filings and uphold strict compliance with regulatory agencies and supervisors.
- Check payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
Finance Officer
Wageningen UR Uganda (ISSD Plus Project)
Kampala, 102
01.2020 - 10.2021
- Over saw organization's Bank Accounts to tune of over 0.500M Euros, over 50,000 USD and 0ver 100M UGX monthly. Through online via Banking system, being sole Bank Agent, monitored cashflows both on UGX, USD and EURO Bank Accounts and advised Finance Manager accordingly.
- Performed banking, business administration and financial tasks to guarantee five-star service for clients, and established strong relationships with organization's bank treasury department, negotiating favorable terms to benefit organization's funds reserves.
- Participated in preparation of consolidated financial reports at head office and ensured monthly preparation, submission of financial reports from zonal offices in line with Embassy of the Kingdom of Netherlands donor fund requirement.
- Achieved remarkable firsthand knowledge about online banking system, which I credit to responsibility I was charged with in respect to Bank matters.
- Expert user of Enterprise Resource Planning accounting package (ERP) (Tally system).
- Collaborated effectively with cross-functional teams to achieve shared financial goals and objectives.
- Through reviewing organization's payment vouchers, risk of double payment to suppliers (especially where copies & original invoices are presented for payment) was managed and controlled prompting measures of mitigation to be adopted
- In collaboration with Grants Officer, supported with reviewing sub grantee accountabilities worth 0.250M Euros submitted and advised as needed.
- Supported in reviewing submitted documentations for compliance and ensure Genuinely complied with before posting onto Tally Financial System and review accountabilities for accuracy & compliance then forward to Finance Manager before updating Tally Financial System.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations, and utilized financial software to prepare consolidated financial statements.
- Improved resource utilization with data management systems, reducing costs through strategic coordination and contract analysis.
- Verified compliance of financial policies and accounting procedures against federal regulations, and complied with established internal controls and policies.
- Evaluated project applications and verified with outline specifications to approve, reject and recommend adjustments.
- Prepared internal and regulatory financial reports, balance sheets and income statements, and streamlined financial processes for increased efficiency and accuracy in reporting.
- Established and enforced controls on revenue and expenses to protect company assets.
- Completed filings and upheld strict compliance with regulatory agencies and supervisors.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Evaluated and negotiated contracts to procure favorable financial terms.
- Ensured compliance with regulatory requirements by staying current on industry standards and updating policies accordingly.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
- Enhanced internal control systems and procedures to mitigate risk and support opportunities.
- Established and checked coding procedures, monitored reports and updated internal files.
- Established and checked coding procedures, monitored reports and updated internal files
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations
- Established strong relationships with key vendors, negotiating favorable terms to benefit organization.
- Utilized financial software to prepare consolidated financial statements.
- Self-motivated, with strong sense of personal responsibility.
Finance and Admin Assistant
Wageningen UR Uganda (ISSD Plus Project)
Kampala, 256
03.2017 - 12.2019
- Facilitated smooth project execution by managing deadlines, resources allocation, and progress updates.
- Managed zonal financial matters, including operation of zonal account as a sole bank agent of account holding more than 0.120M Euros annually
- Prepared, compiled & submitted zonal monthly financial reports to head office monthly among which was a Bank Reconciliations
- Supported Grants Department to monitor and review all sub grantee accountabilities in zone before submission to head office
- Managed zonal Admin issues through submission of monthly fleet performance report, inventory and Admin reports.
- Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
- Volunteered to help with special projects of varying degrees of complexity.
- Streamlined office operations for enhanced productivity with organized filing systems and task prioritization.
- Reviewed and edited documents for accuracy, grammar and clarity.
- Improved accuracy of financial records with diligent tracking of expenses, budgeting, and invoice processing.
- Expedited project completion times due to ability to multitask effectively under tight deadlines.
- Updated database of contacts and resources for company-wide distribution.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
Accountant & Administrator
OTIS Garden Seed Limited
Kampala, 256
02.2013 - 02.2017
- Developed and implemented proper accounting system of Company
- Managed & complied with different Donor Grant regulations such as (Alliance for Green Revolution in Africa (AGRA), International Maize and Wheat Improvement Center (CIMMYT), USAID (Feed Future program))
- Prepared and submitted monthly financial reports to donors.
- Managed administrative issues through supervision of over 10 OTIS team members (inclusive farm workers) and ensured that staff payroll of 20 were accurately paid.
- Strengthened communication skills through regular interactions with others
Finance/Human Resource Officer
American Refugee Committee (ARC Uganda)- Hoima Field Office
Kampala, 256
11.2010 - 08.2012
- Was sole bank agent, was custodian of project safe and managed field office logistics
- Prepared financial reports for Project Grant at field office and Bank Reconciliations on monthly basis as well as weekly and posted all transactions on accounting package upload format and verified coding, documentation and accuracy of amounts before payments
- Coordinated Field and Head Office Finance and ensured completeness and timeliness of staff time sheets and provided HR support to staff as when needed in consultation with HR manager
- Managed Orientation of new field staff, leave balances monthly and submitted monthly reports.
- oversaw field bank account with over 50M.
- Built excellent rapport and working relationship with community to build trust and improve upon communication
- Ensured compliance with industry regulations, maintaining up-to-date knowledge of relevant standards and guidelines
- Facilitated successful project completions by coordinating resources across multiple departments and teams
- Developed and maintained courteous and effective working relationships
- Demonstrated respect, friendliness and willingness to help wherever needed
- Excellent communication skills, both verbal and written
- Learned and adapted quickly to new technology and software applications
Accounts Assistant
Aids Information Centre -Lira Branch
Kampala, 256
02.2009 - 06.2010
- Was sole Field Bank Agent and maintained books of accounts and submitted accurate branch financial statements/returns to Finance and Administrative Officer
- And recorded daily cash received, adhered to strict AIC financial regulations and banked daily cash receipts
- Ensured completeness and accuracy of all payment documents and correctly posted to each account as well proper record keeping through proper filling systems.
Field Office Accountant
Youth Social Work Association (YSA)- Lira Field Office
Kampala, 256
06.2007 - 07.2008
- Was part of team that developed, set up and implemented Financial Policy in YSA and was cosignatory to YSA Field Bank Account
- Prepared periodic financial reports, cash counts and bank reconciliations and managed petty cash impress rolling system. As well as maintained accurate and updated books of accounts
- Oversaw management of assets, updated fixed assets register and managed fleet through monthly fuel mileage reconciliations
- And supervised staff team of 5 and provided technical financial support to field team.
Administrative Assistant
Lions Aid Norway -Lira Regional Referral Hospital
Kampala, 256
02.2003 - 12.2006
- Was Sole signatory to programme Bank Account
- Maintained accounting system for Project and Eye Department and prepared financial reports, cash counts and bank reconciliations on monthly basis
- Prepared Eye Department data/reports and provided administrative support to Consultant Regional Ophthalmologist and Lira Regional Referral Hospital at large
- Maintained patient's data bank in collaboration with Consultant Regional Ophthalmologist.
Field Accountant/Sponsor Relations Officer
C.C.F Uganda (Child and Family Project)- Apac District
Kampala, 256
03.1999 - 02.2003
- Set up and implemented proper accounting system and was sole Bank Agent
- Prepared financial reports, cash counts and prepared monthly bank reconciliations
- Maintained Sponsor Relations registers and updated enrollment regularly.
- Compiled general ledger entries on short schedule with 100% accuracy.
- Assisted in budget preparation and forecasting for accurate financial planning, resulting in cost savings and improved cash flow.
- Prepared detailed reports for external auditors during annual audit process, ensuring full compliance with accounting standards.
- Facilitated successful tax filing through meticulous record-keeping, accurate documentation of expenses, and prompt submission of required forms to regulatory agencies.
Education
MBA - Accounting
University of The People
Online Campus 04.2001 -
Institute of Certified Public Accountancy, Uganda (ICPAU)
Team Institute of Business Management
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Institute of Certified Public Accountancy, Uganda (ICPAU)
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Makerere University Kampala
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MUBS UCC Aduku
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Institute of Certified Public Accountancy, Uganda (ICPAU)
undefined
Team Institute of Business Management
undefined
Institute of Certified Public Accountancy, Uganda (ICPAU)
Makerere University Kampala
MUBS UCC Aduku
ApacMonitoring & Evaluation
Uganda Management Institute
Kampala, Uganda 04.2001 -
Skills
Financial Resource Management
Experienced user of Microsoft office (Word, Excel, Power point, Dropbox, Outlook and Access)
Expert utilization of ZOOM Application Technique
Expert in Accounting packages such as Intuit QuickBooks and Tally ERP 9
Tax Compliant
Skilled with problem-solving abilities
Organizational Skills
Analytical Skills
Payroll Processing
Internal Controls
Great team building abilities
Financial Resource Management
Multitasking Abilities
Websites
Short Courses Attended
- Jan. 2020: MS Excel Data Analytics Training
- Dec. 2020: Finance for Non - Finance Managers Training
- Jan. 2021: Change Management and Organization Development Training
- May 2021: Digital Skills for Accountants in a Transformed world
References
- Mr. Felix Ochakacon, Finance Manager, +256772535990, fechak@yahoo.com
- Dr. Paddy Musana, Senior Consultant Ophthalmologist, +256772435902, pmusana@hotmail.com
- Mr. David Mutayisa, E D - Spice of Life Consultant, +256772440140, mutayisamudoola@gmail.com
Timeline
Finance Officer
ISSD Uganda
10.2021 - Current
Finance Officer
Wageningen UR Uganda (ISSD Plus Project)
01.2020 - 10.2021
Finance and Admin Assistant
Wageningen UR Uganda (ISSD Plus Project)
03.2017 - 12.2019
Accountant & Administrator
OTIS Garden Seed Limited
02.2013 - 02.2017
Finance/Human Resource Officer
American Refugee Committee (ARC Uganda)- Hoima Field Office
11.2010 - 08.2012
Accounts Assistant
Aids Information Centre -Lira Branch
02.2009 - 06.2010
Field Office Accountant
Youth Social Work Association (YSA)- Lira Field Office
06.2007 - 07.2008
Administrative Assistant
Lions Aid Norway -Lira Regional Referral Hospital
02.2003 - 12.2006
MBA - Accounting
University of The People
04.2001 -
Monitoring & Evaluation
Uganda Management Institute
04.2001 -
Field Accountant/Sponsor Relations Officer
C.C.F Uganda (Child and Family Project)- Apac District
03.1999 - 02.2003
Institute of Certified Public Accountancy, Uganda (ICPAU)
Team Institute of Business Management
undefined
Institute of Certified Public Accountancy, Uganda (ICPAU)
undefined
Makerere University Kampala
undefined
MUBS UCC Aduku
undefined
Institute of Certified Public Accountancy, Uganda (ICPAU)
undefined
Team Institute of Business Management
undefined
Institute of Certified Public Accountancy, Uganda (ICPAU)
Makerere University Kampala
MUBS UCC Aduku