Summary
Overview
Work History
Education
Skills
Accomplishments
Keycompetenciesandskills
Shortcourses
Personal Information
Languages
References
Timeline
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Ampumuza Easter

Ampumuza Easter

Social Administrator
Nakasero,Kampala

Summary

A responsible, enthusiastic and determined Administrator & Customer Service Officer with over 7 years of professional experience in Operations & Administrative system, Customer Relationship Management (CRM), Local Resource Mobilization and marketing Events, financial management and administration, Development and enforcement of Customer service standards, Coordinating schedules, Stock management, sourcing service providers, per-qualification of service providers, Stakeholder Management, Sales and Marketing, Managing budgets, Coordination and Networking Project and Contract Administration, Reporting and Chronological documentation, Partnership and Compliance Management, Operations Management, implementation of Results-based Financing activities, Budget-management skills and proficiency, financial reporting, project development, Activity planning, Implementation, Providing leadership consolidation and systematic scaling of project. Has a comprehensive knowledge of all aspects of financial, administration management and all major Sales, Marketing and management systems. I am flexible, focused and maintain a calm and professional demeanour at all times, even when working under pressure. In my previous role I was responsible for assisting in program Administration, budgets and coordinating time management, policy formation and budget development, Program Implementation Support and providing detailed analysis of financial data. Looking to further my knowledge and take on new responsibilities and challenges. I am confident that with my skills and experience, I would make an excellent member of your team.

Overview

7
7
years of professional experience

Work History

Administrative Officer

Private Sector Foundation Uganda-CEDP (Competitiveness Enterprise Development Project) World Bank Project
3 2024
  • Handle the matters of general office administration and staff matters
  • Administer daily office operations and coordinate logistics requirements
  • Coordinate and organize meetings including venues, facilities, document preparation and catering
  • Organize travel by staff members
  • Support drafting, editing and finalizing reports and correspondences
  • Ensure that all documents, correspondences are appropriately and securely filed meticulously
  • Formulate and implement/administer Human Resource procedures and monitor their effectiveness
  • Develop and implement performance management system for the project support staff
  • Follow up all service contracts under the PCU to ensure that they are implemented in accordance with the terms therein
  • Identify and rationalize career and training opportunities/needs for project staff
  • Ensure all human resource data types and reports are continually kept-up-to-date
  • Keep an inventory of the equipment and goods for the project
  • Undertake any other duties incidental to the above as may be assigned by management from time to time.

Customer Service Executive (Sales and Marketing)

Roofing’s Group
01.2022 - 04.2023
  • Attended to all customer inquiries on call and physical
  • Handled customer complaints and provide appropriate solutions within time and follow up to ensure solution
  • Collected and analyzed customer feedback by identifying and assessing client needs to achieve satisfaction
  • Provided accurate, valid, and reliable information by using the right spreadsheets
  • Maintained a standard filing system for easy and quick document retrieval
  • Generated sales lead by taking an extra mile to engage customers
  • Ensured timely processing and flow of sales documents within and across departments
  • Reported and documented all complaints both quality and service based
  • Managed and maintained the customer complaints file
  • Followed through on customer complaints and resolution
  • Ensured that the sales offices are clean and customer friendly
  • Ensured the safety and health of customers while they are within our premises
  • Ensured that all customer related communications, announcement and guidelines are passed on to the customers and well understood
  • Ensured that all customers are given the customer satisfaction survey online link or physical feedback forms at all our sales stations and encouraged to respond.

Administrative Officer/Customer Service Officer

International Medical Center (IMC)
06.2019 - 12.2021
  • Responded to client inquires at all times and being able to advise whenever there is need
  • Completed call logs and produce reports
  • Oversaw organization’s recruitment, interview selection and hiring processes
  • Responsible for office administration and taking charge of all the stationary orders and ensuring the facility does not run out of supplies at all times
  • Handled staffing issues including mediating disputes and directing disciplinary procedures
  • Being in position to resolve client complaints quickly with the right procedures
  • Trained and up skilled the workforce to maximize their return and investment
  • Ensure that daily reporting and banking are done on time and bank slips filed properly and kept safely
  • To design workplace policies to reduce conflicts, legal issues and improve employee productivity
  • Monthly participation in the stock take and ensuring drugs in the pharmacy tally as per the pharmacy consumption tool
  • Organized and conducted daily and monthly meetings as required by the IMG protocol
  • Ensured health and safety of Employee including fire safety measures, setting employee health benefits and ensure the food in the canteen is safe
  • Shaped and maintained work culture with the intention of creating a positive impression of our clients
  • Ensured waiting areas are in good condition; have health reading material, water and are clean
  • Ensured patients do not take long at the facility without being attended i.e
  • Ensure every patient at the clinic is cared for and feels valued by reaching out to them and offering the right service
  • Ensured patient bills are captured and accurately billed as per the medication without fail
  • Ensured that all patient interactions are dealt with confidentially and any confidential paperwork is dealt with in accordance with International Medical Group protocol IMG protocol.

Intern (Human Resource Department)

Ministry of Defence
06.2016 - 08.2017
  • Attended to correspondences i.e
  • From public service on issues of recruitment, staff on probation and the structure of the ministry as may be required from time to time
  • Regularly reported on performance of the department in relation to the annual performance plan
  • Sensitized public officers on terms and conditions of work
  • Authorized and monitored financial expenditure of department
  • Prepared staff identity cards for signature and ensured that the right people pick them up
  • Recorded employee files according to their offices and contract duration
  • Participated in distribution of condoms to staff by ensuring that communication to that effect is made on all notice boards
  • Assisted the HIV/AIDS focal person in arranging meetings like training of health workers for HCT service provision including couple counseling adolescent package.

Education

Post graduate Diploma in procurement and supply chain management -

Uganda Management Institute

Bachelors of Social Sciences - undefined

Makerere University

Uganda Advanced Certificate of Education (UACE) - undefined

St. Joseph’s H/S Namagunga Mukono

Uganda Certificate of Education (UCE) - undefined

St. Charles Lwanga Girls Training Center-Kalungu

Skills

Office Management

Accomplishments

  • Consistently met performance milestones in speed, accuracy, and volume
  • Frequently set up staff training materials that increased the effectiveness of the Admin department by 20%.
  • Demonstrated professional etiquette and manners, improving positive feedback and 5-star ratings by 100%.
  • Resolved customers’ complaints by identifying the root causes of problems and taking appropriate corrective action, increasing the client retention ratio by 50%.
  • Frequently set up staff training materials that increased the effectiveness of the customer service department by 20%.
  • Recognized by directors as the best customer service representative

Keycompetenciesandskills

  • Professionalism
  • Communication
  • Teamwork
  • Technical Skills
  • Training, Presentation & Reporting skills
  • Human Resource Management
  • Business development & Process Improvement
  • Relationship building & Management
  • Customer Service

Shortcourses

  • Environmental, social and governance (ESG) Training
  • Interpersonal Communication
  • Governance for sustainable Development
  • Customer care and complaint management

Personal Information

  • Gender: Female
  • Nationality: Ugandan

Languages

English, Runyakitara & Luganda

References

  • Mr. Kigozi Henry, Manager Customer Service, Roofing’s Limited, +256 781 564 700
  • Dr. Bainomugisha Joseph, Medical Officer, Mulago Specialized Hospital, +256 779 626 251
  • Namuli L Susan, Monitoring and Evaluation Specialist, PSFU-CEDP

Timeline

Customer Service Executive (Sales and Marketing)

Roofing’s Group
01.2022 - 04.2023

Administrative Officer/Customer Service Officer

International Medical Center (IMC)
06.2019 - 12.2021

Intern (Human Resource Department)

Ministry of Defence
06.2016 - 08.2017

Administrative Officer

Private Sector Foundation Uganda-CEDP (Competitiveness Enterprise Development Project) World Bank Project
3 2024

Post graduate Diploma in procurement and supply chain management -

Uganda Management Institute

Bachelors of Social Sciences - undefined

Makerere University

Uganda Advanced Certificate of Education (UACE) - undefined

St. Joseph’s H/S Namagunga Mukono

Uganda Certificate of Education (UCE) - undefined

St. Charles Lwanga Girls Training Center-Kalungu
Ampumuza EasterSocial Administrator