Andrew Oloya

• Undertake procurement activities in a rigorous, accountable, and transparent manner that is compliant with the DRC Operations Handbook Volume on Procurement Management, local laws, and donor requirements.
• Support country office program teams with procurement planning, in line with the DRC Operations Handbook, i.e., participating in the process of procurement planning with the Program teams and Country Supply Chain Manager, as may be requested.
• Verification of purchase requests and ensuring completeness of information and accuracy in line with supporting documentation and categorization, versus the procurement method appropriate.
• Guarantee timely and cost-efficient execution of all Purchase Requests received and delivery of the goods requested in the correct quality and quantity for the best possible price.
• Initiate and keep track of the order placement processes to ensure timely delivery of service and goods while keeping program teams updated on the progress of their requirements to ensure continued support to program implementation.
• Ensure that the end-to-end procurement activities are all completed on DYNAMICS as per DRC guidelines and policy provisions.
• Maintain updated and complete procurement contract files (in line with DRC Operations Handbook) of any ongoing contracts, to be filed in Finance once the contract is closed and submitted for payment.
• Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
• Ensure proper accounting, reporting, internal controls, and maintenance/filing of records as per guidance from Country Supply Chain Manager and any DRC Uganda SOPs.
• Monitor the supply market trends for updated information such as changes in market price, new products, and additional suppliers.

• Executed procurement and logistical processes for effective emergency support.
• Ensure that the procurement guidelines, threshold, and documentation are strictly adhered to as per Save the Children and emergency response guidelines.
• Supported the sourcing process through issuance of quotation requests to respective providers, in invoice evaluations of offers received from providers, comparative bids analysis, and evaluation reports.
• Guaranteed timely and cost-efficient execution of all Purchase Requests received and delivery of the goods requested in the correct quality and quantity for the best possible price.
• Sourced both locally and widely with support from the Country head of supply chain for procurement of goods and services, as it may be necessary.
• Maintained an up-to-date database of pre-qualified suppliers for the regional office and ensured that all suppliers follow ethical business practices.
• Initiating and keeping track of the order placement processes to ensure timely delivery of service and goods.
• Ensure that all the suppliers are paid on time in coordination with the Finance department.
• Guided staff members on proper procurement documentation and kept track of all procurement databases.
• Ensured all procurement is handled through the SAP-Prosave system and built the capacity of staff in the location to ensure that Prosave usage is maximized.
• Constantly monitored the supply chain KPI and ensured they were always kept at acceptable levels.
• Warehouse & Stock management
• Transport & Fleet Management
• Asset Management and Office Administration
• Safety and Security

• I was the technical lead for all Procurement, Administration, HR, and Logistics operations, as well as the liaison with external stakeholders. I am also in charge of standardizing Logistics rules, processes, and good logistics practices following the organization's policies, as well as supporting services coordination across all functions while always ensuring compliance.
• Plan, supervise, manage, and monitor the implementation of a sustainable procurement strategy to ensure effective compliance and deliver on approved operational plans efficiently and effectively.
• Ensure timely, quality, and cost-effective Sourcing and Procurement of Goods, Services, and Works
• Evaluating spending operations while seeking ways to improve and enhance the quality of products procured and the timeliness of deliveries.
• Develop new suppliers in consultation with clear supplier feedback Criteria.
• Devise better controls and ensure timely disposal of waste material at value, and minimize waste creation and accumulation.
• Recruit and train, and Mentor Procurement and Inventory Staff, draw up work schedules, and Key Result Areas for performance management of direct reports. Supervise leave planning and management.
• Conduct independent investigations on inventory-related fraud and waste, make analyses, and provide solutions to prevent reoccurrences.
• Weekly, Quarterly, and Annual Procurement and Inventory Reporting for Effective Procurement and Inventory Planning, Respectively.
• Support ERP to incorporate established procurement and inventory internal controls/transactions/reporting and analysis to minimize manual documentation.
• Cleaned and reestablished new procurement files, which eliminated 100% of ghost information regarding procurement spend and tracked procurement status. This resolved unjustified spend variances, which enhanced visibility in the system.
• Tracked procurements and updated management on the status of each procurement category.

• Controlled and directed the receipt and distribution of product and equipment to agreed company standards
Monitored stock cover daily to avert possible stockouts and overstocking.
• Represented the company in all internal and external inspections ( safety and health, URA, UNBS, etc.)
Provided support to the housekeeping of the warehouse, ensuring that all products are stored as required in a clean environment and that there is inventory visibility.
• Monitored the annual warehousing and distribution budgets.
Coordinated Ecolab local toll manufacturing companies. Ensured the quarterly bill of materials (BOM) is prepared on time based on the agreed production forecast to facilitate timely shipping.
• Achieved strong KPIs in areas of (DIFOT, E&O reduction, DOH, and forecast accuracy).
• Built up and maintain clear communication and co-operation with all internal and external interfaces.
• Maintained vendor-client relations and established long-term vendor relationships.
• Constantly tracked cargo from origin to destination while constantly providing shipment updates to divisions on shipment status and ETAs.
• Leveraged knowledge of global economics and marketing mix to develop pricing strategies, promotions, and select distribution techniques and channels.
• Led team in executing operational strategies to enhance productivity and efficiency.
• Streamlined workflows by implementing process improvements, resulting in time savings.
• Coordinated cross-functional collaboration to ensure alignment on project objectives and deliverables.
• Enhanced overall team performance by providing regular coaching, feedback, and skill development opportunities.
• Collaborated with other department leads to streamline workflows, improve interdepartmental coordination, and achieve business goals collectively.
• Set aggressive targets for employees to drive company success and strengthen motivation.

• Established, monitored usage, pricing, safety, and security for expatriate (team home) accommodation, which eased a housing scarcity for both expatriates and local personnel who were changing work sites.
• Created, maintained, and updated the Response’s assets register for all the projects. Opening of files for all assets within the Response improved visibility by 60% and enabled proper tracking and reporting, which cleared cases of unauthorized usage and improved individual accountability by 80%.
• Conducted monthly reporting of Logistics KPIs (including procurement status, warehousing, Fleet and capital assets).
• long with fleet management support, I carried out route hazard mapping on major routes and areas of major operations, which I used to educate, enhance awareness, and consistently encouraged the team to adhere to best practices. I also ensured proper fuel management and tracking for each project, ensuring tight controls, monitoring, and timely reporting. I also managed accident and security incidents and provided a way forward to the team.
• Encouraged the program team to submit movement plans in time to allow efficient allocation of vehicles and reduce possible vehicle hires.
• Making periodic physical inventory checks and keeping updated store records, as well as maintaining an organized filing system.
  I successfully rolled out the first consolidated annual procurement plan in 2020 and supported in policy review and standardization of procurement documentation. This guided buying standards and eliminated buying outside the plan by 80%.
• Guided the Preparation of solicitation documents and identified potential suppliers to provide goods, services, and works. (Proposals and Quotations)
  Submission of all relevant documentation (Invoices, duly signed Delivery Notes, and Goods Received Notes) to the finance department.
  Maintain a procurement database (Management Information) to monitor and evaluate Turnaround Time in the various procurement methods and processes.
  

• I eliminated fuel misuse and theft cases by 95% through the introduction of the idea of full tank refueling of all buses after every 24 hours to allow undisturbed operations and proper tracking of fuel consumption per vehicle. Contracted an IVMS service provider to ease vehicle tracking and emphasized weekly operational review to discuss areas with performance variances.
• Improved vehicle roadworthiness by 65% by emphasizing preventive maintenance practices, starting with a daily complete and filed checklist of fluid levels, air filter, tire pressure, and more as part of service, strengthening the coordination of vehicle and motorbike allocation and scheduling to meet program and operational demands.
• Conducted field audit verifications and checks on MTI Fleet to ensure that field practices are up-to-date and functional.
• Supported in Strategic and long-term planning and implementation of MTI fleet and Logistics activities and operations.
• Boosted MTI and donor-provided fleet size by contracting capable logistics providers, and this improved the fleet size, especially during the South Sudanese refugee response in Uganda.
• Reduced equipment downtime by 70% through ensuring that all MTI fleet and other capital assets (vehicles, motorcycles, generators, lawn mowers, solar power equipment) are rightly operated and maintained following donor requirements by adopting the culture of preventive maintenance, and prepared and maintained monthly fleet/assets reports following the analysis of regional performance reports/data on fleet-asset.
• Continuously updated the MTI Fleet and Logistics team on best practices and trends in fleet efficiency management across all MTI Locations.
• Maintained and updated details of drivers such as driving license validity, training, and annual eye test.
• Ensured that all MTI fleet and other capital assets (vehicles, motorcycles, generators, lawn mowers, solar-powered equipment) are operated and maintained per donor requirements.

• In 2016, I enhanced supplier performance by 60% after the development of contract management plans and resolved recurring contractual issues, which in the end mitigated supply chain risk by 80% through proactive planning and by enforcing stable contracts.
• Reduced 45% of contractual conflicts by facilitating contract variations with clear and detailed terms while adapting to shifting stakeholder demands in 2015. This also created a sustainable supplier relationship to optimize performance and guaranteed contract deliverables.
• Updated contract management software and reporting frameworks to drive efficiencies and improve accountability.
• Researched market trends and best practices and adapted procurement strategy to reflect the changing landscape.
• Guided budget holders to secure service level compliance for core processes and pursue remedial actions.
• In 2016, I enhanced supplier performance by 60% after the development of contract management plans and resolved recurring contractual issues, which in the end mitigated supply chain risk by 80% through proactive planning and by enforcing stable contracts.
• In 2014, I eliminated fuel misuse and theft cases by 95% through the introduction of the idea of full tank refueling of all buses after every 24 hours to allow undisturbed operations and proper tracking of fuel consumption per vehicle. Contracted an IVMS service provider to ease vehicle tracking and emphasized weekly operational review to discuss areas with performance variances.
• Improved vehicle roadworthiness by 65% by emphasizing preventive maintenance practices, starting with a daily complete and filed checklist of fluid levels, air filter, tire pressure, and more as part of service orders.
• I identified safety gaps and developed an HSSE training program on health, Safety, Security, and environmental awareness, including defensive driving training for all drivers once every year.