Betty Ezatiru

• Coordinating annual procurement planning, and ensuring the timely preparation and consolidation of user requisitions.
• Engaging user departments to support the development of clear, complete, and compliant specifications, and terms of reference.
• Preparing solicitation documents, including Requests for Proposals, Invitations to Bid, and quotations, in line with PPDA guidelines.
• Organize and coordinate pre-bid meetings, supplier site visits, and due diligence exercises, and document findings for decision-making.
• Conduct continuous market research and price comparisons to guide procurement planning and negotiations.
• Oversee supplier prequalification processes, update vendor records, and support performance evaluations for renewal.
• Evaluate supplier bids using approved criteria, conduct negotiations where applicable, and prepare comprehensive evaluation reports for approvals.
• Raise and issue accurate and timely Local Purchase Orders (LPOs), track order progress, and follow up with suppliers on deliveries.
• Maintain regular communication with stakeholders, and update them on procurement progress and expected timelines.
• Monitor contract implementation and supplier performance against agreed timelines, deliverables, and KPIs.
• Respond to internal and external audit queries, compile required documentation, and ensure timely closure of procurement-related issues.
• Support the user departments in the disposal of obsolete and unserviceable assets, ensuring compliance with PPDA disposal procedures, and contributing to non-tax revenue generation.
• Receive and record suppliers’ invoices, attach delivery notes, and copy LPO as evidence of delivery and approval of supply before forwarding to the Procurement payment desk for effecting payment.
• Publish procurement opportunities and award notices in either local or international newspapers, on the PPDA and URA websites, across official social media platforms (Twitter/X, LinkedIn, Facebook), and via email.
• Input and update procurement data in the Government Procurement Portal (GPP), and generate monthly procurement reports for submission to PPDA.
• Maintain comprehensive procurement and disposal records to ensure audit compliance and institutional knowledge management.

Some contracts were handled and completed.

• Provision of Support and Maintenance of ITSM Tool (IVANTI) – UGX 1,769,768,531 (One Billion Seven Hundred Sixty-Nine Million Seven Hundred Sixty-Eight Thousand Five Hundred Thirty-One Uganda Shillings).
• Upgrade and Optimization of Data Warehouse/BI Solution – UGX 904,238,922 (Nine Hundred Four Million Two Hundred Thirty-Eight Thousand Nine Hundred Twenty-Two Uganda Shillings).
• Supply, Delivery, Installation, Commissioning, Training, and Maintenance of Gas Chromatography Mass Spectrometer – UGX 1,052,494,986 (One Billion Fifty-Two Million Four Hundred Ninety-Four Thousand Nine Hundred Eighty-Six Uganda Shillings).
• Provision of Cleaning Services under Framework – UGX 1,413,720,000 (One Billion, Four Hundred Thirteen Million, Seven Hundred Twenty Thousand Uganda Shillings).
• Provision of Consultancy Services for the URA Client Satisfaction Survey – UGX 338,981,280 (Three Hundred Thirty-Eight Million Nine Hundred Eighty-One Thousand Two Hundred Eighty Uganda Shillings).
• Modification of space above the URA Records Office to create additional office space – UGX 772,235,365 (Seven Hundred Seventy-Two Million Two Hundred Thirty-Five Thousand Three Hundred Sixty-Five Uganda Shillings).
• Supply of Metallic Seals – UGX 673,600,000 (Six Hundred Seventy-Three Million, Six Hundred Thousand Uganda Shillings).
• Supply of UPS with AVRs (Framework) – UGX 756,978,379 (Seven Hundred Fifty-Six Million, Nine Hundred Seventy-Eight Thousand, Three Hundred Seventy-Nine Uganda Shillings).
• Supply and Installation of LAN Infrastructure – UGX 347,502,622 (Three Hundred Forty-Seven Million, Five Hundred Two Thousand, Six Hundred Twenty-Two Uganda Shillings).
• Key Achievements.
• Successfully managed high-value contracts across multiple procurement categories, contributing to timely service delivery, enhanced operational efficiency, and compliance with the PPDA Act.
• Reduced procurement cycle time by 30% through streamlining internal workflows, enhancing coordination with user departments, and proactively managing procurement plans.
• Negotiated favorable contract terms and conducted effective price research, resulting in cumulative cost savings of over UGX 95 million across several procurements.
• Spearheaded over 10 disposal exercises for unserviceable and obsolete assets, ensuring full compliance with disposal regulations, and generating revenue from sales.
• Ensured 100% audit readiness by maintaining comprehensive procurement and disposal records, responding promptly to audit queries, and implementing recommended improvements.
• Led supplier performance reviews and appraisals, which improved contract delivery timelines and service quality by over 40%.
• Supported the implementation of framework contracts, enabling faster processing of repeat procurements, and promoting efficiency in contract management.
• Facilitated capacity building and sensitization for user departments on specification development, planning, and procurement compliance, improving the quality of submissions, and reducing delays.
• Developed and tracked procurement plans in line with budget allocations, contributing to strategic resource utilization and better procurement forecasting.