Charles OKWAKOL

• Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to effective delivery of food assistance to beneficiaries.
• Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
• Manage logistics vendors’ contracting activities including performance monitoring and measurement.
• Support gathering market intelligence, vendor assessments (e.g.
• Transporters, retailers) to support vendor selection process.
• Identify, resolve and/or provide recommendations on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of inquiries with excellent client service mind-set.
• Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Monitor inventory management processes to track trends and account for inventory status from source to beneficiaries.
• Support oversight for commodity accounting data quality and integrity.
• Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
• Manage documentation processing for execution of logistics operations (e.g.
• Customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to supervisor.
• Perform research, collect data and conduct analysis, produce reports (e.g.
• CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
• Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
• Supervise work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
• Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s Personal Achievement(s):.
• Provision of oversight support for logistics and warehouse operations in the region.
• Directly managing WFP stores in South Western of Uganda.
• Training of EDP and CP staff in S.W. Uganda
• Provide functional support for LESS.
• Provide technical support and backstopping for the area office.
• Streamlining warehouse operations.
• Providing programmatic support for market facilitation and retail engagement with key input on concept development, development of process monitoring tools, data collection and evaluation of performance reports for the key market stakeholders.

• Oversee general operations of the company.
• Process payments for creditors and ensure that clients clear their outstanding freight handling bills.
• Plan for the delivery of freight to different clients.
• Track orders and expected cargo from the origin point of shipment to the destination point of shipment.
• Pre-arrange airway bill/bill of landing.
• Update management about pipe line cargo and advise clients accordingly.
• Follow up cargo status from different points.
• Responsible for company purchases.
• Manage company assets according to the established policies and procedures.
• Ensure proper maintenance of office premises.
• Manage a port folio of petty cash for daily operations.
• Any other duties as may be assigned by the MD.
• Personal Achievement(s):.
• Improving the efficiency of operations.
• Improving on the level of communication within and without the company for reporting purposes.
• Streamlining and implementing operational procedures more firmly.

• Planning/Operations: Establish and manage purchasing/procurement systems.
• Ensure that materials purchased are of appropriate quality and price Approve all purchase orders.
• Establish and maintain an efficient storage and inventory system.
• Ensure proper tracking of all IRC assets.
• Oversee management and maintenance of vehicle fleet.
• Coordinate import procedures and documentation.
• Manage the proper clearing and transport of goods and supplies to field sites.
• Review and upgrade Operations procedures as necessary.
• Finance and Budgeting: Assist in the development of overall program budgets.
• Review and prepare operating budgets and budget work plans on a monthly basis Authorize petty cash payments and ensure petty cash reconciliation.
• Monitor invoices and approve payment request vouchers for the Finance Department.
• Verify and approve purchase requests and purchase orders.
• Communications and Reporting: Ensure efficient communication flow between IRC Kampala and Kitgum.
• Issue monthly Operations reports.
• Liaise with UN and NGO agencies on relevant matters.
• Human Resources: Recruit and supervise support staff in Kitgum; supervision includes monitoring leave, salary review and annual staff evaluations.
• Recommend support staffing levels to Field Coordinator.
• Orient new staff and visitors on Operations.
• Personal Achievement(s):.
• Contributing to the vibrancy of the staff personnel committee within the field office.
• Successfully enforcing operational plans e.g.
• Procurement work plans.
• Operationalizing internal control systems for better results.

• Manage all staff employed in the Logistics Department supporting operation for Kitgum Program by assigning duties through Delegation, monitoring the performance and regularly evaluating staff.
• Responsible, in conjunction with the Operations Manager & the Logistics Coordinator for planning, organizing and developing the long term strategy and approach of IRC Logistics.
• Make recommendations on training for all staff in the logistics department.
• Ensure there is an adequate and neatly organized filling system for waybills, inventory records and other logistical records.
• Procurement of Goods:.
• Receive and review all Purchase Request from Program Staff.
• Approve PR’s up to 1,000 US Dollars.
• Procure in accordance with IRC Policies and procedures, ensuring that the purchases of goods are appropriate in terms of quality and fair market price.
• Ensure that all purchases are properly authorized in accordance with IRC Finance and Logistics policies and procedures.
• Prepare BAS prior to sending to finance and FC for approval.
• Ensure that IRC procedures are followed in all spheres.
• Carry out staff orientation where necessary.
• Prepare operations budget and budget work plans for logistics.
• Maintain up to date files for price guide / catalogs / products technical information to be used by the office for Budgetary and ordering purpose.
• Issue LPOs and keep record for any procurement act and maintain inventory of used LPOs for future reference.
• Maintain the LPO book in a secure place.
• Review PO prior to sending it to the FC for signature.
• Update daily the PR metrics and tracking reports; provide the FC and all heads of departments with the weekly status report on all PRs and POs.
• Keep and maintain procurement files consisting of PR, PO, BA, Invoice, D/note, etc.
• Coordinate closely with the Procurement / Logistics Department in Kampala to ensure that program supplies purchased from Kampala are in place in Kitgum.
• Vehicle Management:.
• Coordinate vehicle allocation and movement.
• Verify and sign logbooks.
• Review and approve fuel vouchers.
• Strictly monitor fuel utilization and vehicles efficiencies.
• Monitor vehicle maintenance and ensure that the fleet is serviceable.
• Produce accurate monthly reports outlining fuel usage and maintenance cost per vehicle and motor bikes.
• Train and oversee prologs data base system.
• Verify and approve fuel payments where applicable according to the delineation authority or forward to FC.
• Analyse vehicle running costs & monthly report.
• Devise a vehicle tracking system, which ensures that the location of all vehicles is known at all time.
• Ascertain adherence to vehicle policy.
• Ensure that Logistics Policies and Procedures are followed and adhered to.
• Asset management & Warehousing:.
• Maintain the equipment Monitor & repairs register in conjunction with the Field Coordinator.
• Keep track of all assets, following IRC Asset Management procedures and policies and produce monthly reports.
• Track inventory items, add items to the inventory and conduct regular general inventory checks.
• Recommend asset disposals.
• Verify monthly reports submitted by procurement officer and the Logistics Assistants.
• Personal Achievement(s):.
• Religiously enforcing all compliance issues in logistics to ensure adherence to incumbent policies and procedures.
• Improved management of budgetary resources by abiding with grant management regulations and operationalizing budget workplans.
• Successfully enforcing operational plans e.g.
• Procurement work plans.
• Oversee the introduction and implementation of the logistics data base.
• Contributed to the expansion of the field office programmes through the provision of efficient logistics services.
• Implementing an orientation system for staff to ensure that every body is aware about their obligations.

• Kitgum Duties: Key Tasks: Administrative Roles:.
• Manage all staff employed in the Logistics Department supporting operation for Kitgum Program by assigning duties through delegation, monitoring the performance and regularly evaluating staff.
• Responsible, in conjunction with the FC & the Logistics Coordinator for planning, organizing and developing the long term strategy and approach of IRC Logistics.
• Make recommendations on training for all staff.
• Ensure there is an adequate and neatly organized filling system for waybills, inventory records and other logistical records.

• Vehicle allocation according to the demands from the various departments on a weekly basis.
• Supervise and allocate drivers and turn boys.
• Receive periodic vehicle status reports and recommend action in conjunction with the mechanical workshop manager.
• Monitor the consumption of fuel and lubricants.
• Verify fuel reports (Bi-weekly and monthly) and forward to management.
• Follow up periodic processing of motor vehicle road licenses and certificates of insurance for ded fleet.
• Keep records and files for the department.
• Responsible for all the procurement for the programme in Rhino camp.
• Responsible for the operations of the warehouses.
• Verification and timely submission of weekly stock reports to management.
• Participate in the recruitment process when called upon.
• Train and impart skills for new staff in the relevant fields.
• Evaluate staff performance in the logisitcs sector.
• Personal Achievements:.
• Ensured that audit compliant documents and files were always produced.
• Successfully implemented the logistics policies and procedures.
• Over saw the management of an accurate stock keeping system.
• Participated in the training of drivers on driving economies, motivation, stress management, security etc.
• December 27th, 2002 to April 12th, 2003: Storekeeper Roofings Limited, Lubowa, Entebbe road.
• Duties:.
• Receive and verify various consumables and industrial spares.
• Compiling stock reports.
• Tracking and maintaining stock levels.
• Compiling periodic consumption averages.
• Supervision of other stores personnel.
• General stores management.
• Ensuring that local purchases are of good quality and comply with the set standards.
• Personal Achievements:.
• Timely submission of stock reports.
• Implemented stock management systems like the use of stock re-order levels in order to maintain a minimum stock of supplies and consumables.

• In consultation with the FC, monitor the ongoing security situation through linking up with the Military, Police and Local authorities.
• Keep the FC fully abreast at all times on security.
• Submit Weekly and Monthly security reports to Field Coordinator and Logistics Coordinator in Kampala.
• Seek escorts for programmes going to the field.
• Inform all field Staff about travel to the Field after getting security clearance.
• Carry out security training for staff according to IRC security Training modules.
• Supervise radio communication and oversee that the management and repair of radio equipments.
• Procurement of Goods:.
• Receive and review all Purchase Request from Program Staff.
• Approve PR’s up to 500 US Dollars.
• Procure in accordance with IRC Policies and procedures, ensuring that the purchased goods are appropriate in terms of quality and fair market price.
• Ensure that all purchases are properly authorized in accordance with IRC Finance and Logistics policies and procedures.
• Review BAS prior to sending to finance and FC for approval.
• Maintain up to date files for price guide / catalogs / products technical information to be used by the office for Budgetary and ordering purpose.
• Issue LPOs and keep record for any procurement act and maintain inventory of used LPOs for future reference.
• Maintain the LPO book in a secure place.
• Review PO prior to sending it to the FC for signature.
• Update daily the PR metrics; provide the FC with the weekly status report on all PRs and POs.
• Keep and maintain procurement files consisting of PR, PO, BA, Invoice, D/note, etc.
• Coordinate closely with the Procurement / Logistics Department in Kampala to ensure that program supplies purchased from Kampala are in place in Kitgum.
• Vehicle Management:.
• Coordinate vehicle allocation and movement.
• Verify and sign logbooks.
• Reviews fuel vouchers prior to sending them for signature to FC.
• Strictly monitor fuel utilization and vehicles efficiencies.
• Produce accurate monthly reports outlining fuel usage and maintenance cost per vehicle and motor bikes.
• Trains and oversees prologs.
• Verifies vehicle fuel payments prior to sending them to FC for approval.
• Analyses vehicle running costs & monthly report.
• Devise a vehicle tracking system, which ensures that the location of all vehicles is known at all time.
• Ascertain adherence to vehicle policy.
• Ensure that Logistics Policies and Procedures are followed and adhered to.
• Asset management & Warehousing:.
• Maintain the equipment Monitor & repairs register in conjunction with the Field Coordinator.
• Keep track of all assets, following IRC Asset Management procedures and policies and produce monthly reports.
• Track inventory items, add items to the inventory and conduct regular general inventory checks.
• Recommends asset disposals.
• Verify monthly reports submitted by Logistics Assistant.
• Personal Achievements:.
• Streamlining and implementing the logistics policies and procedures.
• Restructuring the logistics department in order to have competent and qualified persons manning the different logistics functions.
• Greatly improved the delivery of efficient logistics services for programme implementation.
• Contributed to the expansion of the field office programmes through the provision of efficient logistics services.
• Preparation of authentic and audit compliant documents.
• Recognized by the Head of UNDSS and the Deputy Director of Operation (IRC) for excellent security reporting.
• The commendation was also placed in the employee personnel file.
• July 1st to November 30th 2004: Acting Warehouse Manager, ded Voluntary Repatriation Programme.
• Duties:.
• Oversee the general operations of the warehouses.
• Compilation of periodic warehouse reports.
• Responsible for procurement for the programme.
• Preparation of the budget estimates for the running of the programme.
• Keep records for the department.
• Supervision of all warehouse personnel Personal Achievements:.
• Established the warehouse system for the repatriation programme of Sudanese refugees in the West Nile Region of Uganda.
• Over saw the operation which set up offices, four (500MT) rubb halls and twenty one (20FT) containers for the storage of various NFI’s.
• Participated in the recruitment of staff for the warehouse department., Receiving food commodities/NFI’s from transporters and endorsing the accompanying documents.
• Issuing commodities/materials according to the loading instructions, preparing tally sheets and waybills accurately.
• Preparation of the relevant WFP/ADRA commodity reports on a daily, weekly and monthly basis.
• Supervise other stores personnel and take care of all administrative issues.
• Payment and disbursement of wages for casual workers.
• Any other duties that may be assigned by the Programme Manager.
• Personal Achievements:.
• Successfully implemented the WFP commodity management procedures.
• Successful distribution of food and non food items to schools and the general population in Karamoja.

Upholding the logistics policies and procedures in daily support of operations.
Technical support, over view and oversight of logistical operations.
Defining, implementing and maintaining logistical support systems.
Coordinating cooperating partners (C.P's) warehouse operations and supply chain managment systems.
Monitor CP records of daily receipts and dispatches.
Advise CP's over adequate utilisation of storage space.
Provide support to CP storekeepers in complying with WFP warehouse procedures.
Make regular visits to CP warehouses and give advise on how to improve operations.
Ensure that CP storekeepers promptly identify and segregate damaged food consignments, stack them separately and carry out reconstitution or reconditioning.
Control and give accountability for all food and none food items distributed to CP's.
Train implementing partners and farmer groups about warehouse best practices.
Preparation of call forward.
Preparation, analysis and verification of reports Personal Achievement(s):.
Provision of support for the emergency operations in the region.
Directly managing the WFP stores in Oruchinga, Nakivale, Rwamwanja, Kyaka and Kyangwali.
Training of EDP staff in the S.W.
LESS warehouse management and clearance of back log in the S.W.
Improving the efficiency of operations.
Improving on the level of communication within and without the company for reporting purposes.
Streamlining and implementing operational procedures more firmly.