CHARLOTTE MUTESI

• Develop and manage control systems to ensure compliance with legal regulations and internal policies.
• Reduced risk exposure for the company by identifying and addressing areas of noncompliance.
• Reviewed documents, files, transcripts, and other records to assess compliance and potential risk.
• Prepared records and data for regular audits.
• Monitored emerging trends in regulatory requirements, anticipating potential impacts on the organization's operations.
• Enhanced overall business operations by continuously improving policies, procedures, and controls related to compliance requirements.
• Strengthened company-wide awareness of relevant laws, regulations, and industry standards through targeted trainings, presentations, and ongoing communication efforts.
• Provided expert advice to senior management on potential risks, legal implications, and recommended solutions for complex compliance issues.

FINANCE:

• Prepared and administered program budgets and strategic business plans and evaluate fiscal and programmatic effectiveness.
• Reviewed and analyzed cashflow forecasts and provided monthly fund projections vis a vis approved budget.
• Ensured internal controls are in place and observed.
• Suggested changes to the Global Policies and procedures to align them to national laws.
• Principal focal person in communication global policies, procedures and circulars from head office to implementing partners.
• Prepared, reviewed and administered contracts to service providers.
• Participated in annual budget development and management; monitoring cash flows and variances in the program budget.
• Oversaw procurement and supply chain management of good and supplies to implementing partners.
• Provided financial support in review of accountability and disbursement of funds ensuring that funds disbursed are in line with the set objectives/budget and ensure timely report submission per the various report deadlines.
• Facilitated both internal and external audits.

ADMINISTRATION:

• Responsible for managing relationships between the organization and its external stakeholders like ministries, government bodies like districts, where I had to ensure compliance to all agreements dully signed, compliance to all tax components applicable, contributions and promote the organization operations.
• Conducted daily follow-ups of all operations on all sites and had scheduled site visits to ensure efficient and effective site performance and discuss with in-charge managers about the problems faced and what fast solutions were available to achieve the desired objectives like; basic infection control, hygiene and sanitation in relation to the quality of care/services
• Ensured compliance to organization policies and procedures to both internal and external stakeholders through conducting periodical staff coaching/training, development and performance assessment both for finance and non-finance employees.
• Participated in interviewing, hiring, orienting and training employees, planning, assigning and directing work.
• Prepared, reviewed & administered contracts to employment and service providers as well as terminations.
• Provided direction and integrative coordination in the planning, development and implementation of the program/health delivery systems.
• Participated in staff performance appraisal processes as well as staff disciplinary hearings.
• Responsible for monitoring staff clock-in/clock out hours as well as leave management and prepare reports for the same.

• Provided leadership and managerial oversight of the programme in collaboration with the Ministry of Health and other NGO partner organization.
• Oversaw country registration renewal of the organization for the period 2013-2014
• Responsible for the oversight and coordination of all day to day operations within the organization programs.
• Worked closely with district officials in evaluation of funds disbursed by the organization vis a vis action plans as well as developing annual budgets.
• Managed and supervised administrative and daily program operations, complying with policies and regulations.
• Established strong relationships with key stakeholders, ensuring support for program initiatives.

• Supported and trained all implementing partners in financial reporting tools and templates, bookkeeping to ensure transparency, timely reporting and value for money.
• Checked accuracy of monthly partner reports, monitor and reconcile fund transfers, vis a vis expenditure.
• Checked financial performance is in adherence to organization’s policy and respective project agreements.
• Prepared compliance checklists for follow up on partner finance report status.
• Developed customized spreadsheets tailored to company needs for better tracking of expenses and budgeting purposes.
• Implemented financial and administrative policies as laid down in the global policies and procedure manual and suggest changes to align them with national laws.
• Assisted in the preparation of annual budgets by gathering historical data, forecasting future expenses, and aligning financial goals with company objectives.
• Ensured adherence to organization procurement & payment procedures and value for money in all transactions.
• Prepared requisition forms, payment vouchers and all associated supporting documents with accurate account codes.
• Maintained a Fixed asset register and prepare inventory reports.
• Ensured safe keeping and filing of all finance and administrative records both electronically and hardcopies.
• Maintained effective communication between the organization and stakeholders for mutual understanding.
• Managed fleet for the organization.