ELIZABETH NAKAWOMBE
Uganda
Summary
Seeking for a job in a busy organization, to enable me put in practice the skills I have acquired, so that I can help to contribute to the organizations goals and objectives, learn more in the field of undertaking as I achieve organizational/ department and career goals. PROFILE A self-driven, results-oriented individual, honest, fast learner, trust worthy, respectful, flexible, possess cultural awareness and sensitivity, demonstrate sound work ethics and a team player who is keen on a new experience to take up the challenge for an efficient business delivery model. Appreciative to listening.
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
12
12
years of professional experience
16
16
years of post-secondary education
Work History
Administrative Assistant
01.2017 - 01.2019
- File and maintain all student and applicant hard-copy records for the Main
- Campus, BBUC, Arua, MbaleNamugongo and other colleges
- Creation and management of students’ personal files Maintains as well as makes available all files and records on request
- Monitor and track the movement of all files and document under custody of the Records Office
- Filing all correspondences to and from students into their personal files
- Administers and manages the archives of the Academics Office
- Performs Data base Administration for Records
- Participate in the Students’ Registration process
- Any other duties assigned by Director, Admissions and Students’ Records or
Administrative Assistant
DVC
01.2014 - 01.2017
- Ensure that examinations run smoothly
- Oversee and administer the whole exam process, including sorting out timetable clashes; making sure special requirements are met; and liaising with external examining bodies
- Make sure that they have all the support and information they need
- Analyze data arising from questionnaires and surveys which the university may carry out from time to time and responding appropriately
- Keep up to date with the necessary policies, procedures, rules and regulations and make sure they are followed by the lecturers and students
- Ensure that students are given all the necessary relevant information about examination entries, the dates and times of the examinations, conduct during examinations and the collection of results and certificates and that this information is given in good time
- Co-ordinate the team of invigilators, with the support of the Lead
- Invigilators, including recruitment, training, management and deployment of invigilation staff
- Make appropriate timetabling and room arrangements for the above and ensuring proper examination invigilation of the examinations is put in place
Administrative Assistant
01.2012 - 01.2014
- Data management with Excel
- Composing, typing and organizing data
- Record keeping
- Budget planning and allocations, Participate in the preparation of the annual and mid-year budget review
- Manage office imprest and prepare petty cash vouchers
- Handling students on a daily basis to ensure there is a good working relationship between them and the lecturers
- Timetabling and making sure all students and lecturers are comfortable with their timetables and learning space and no colliding and clashing lessons
- Writing and delivering presentations for meetings
- Write meeting reports/minutes and action points
- Arrange time and venue for meetings, and provide support required for their success
- Provide secretarial services to all customers both internal and external.
- Act as the focal person to all internal customers to the faculty
- Prepare and forward travel documents and forward to relevant offices
- Manage the Dean’s and Head of Departments Diary
- Ensure proper filling of all correspondences in the Dean’s office
- Receiving all correspondences to the Dean’s office and channel them to the relevant officers
- Follow up and ensure that all activities are done within the given deadline
- Coordinate the arrangements for meetings with respect to their timings and booking of venue
- Assess the training and development needs for students, teaching assistants and lecturers
- Mentor and coach new staff as they abide with the rules, regulations and policies of the university so as to beeffective at work
- Monitor office equipments to enhance proper utilization and follow up on maintenance where there is need for repair.
Administrative Assistant/Cashier
Department of Finance and
01.2009 - 04.2013
- Duties
- Uganda Christian University has job rotation policy in which administrative assistants are rotated to different departments for career growth and effectiveness
- Administration 2019 T0 DATE) Work with Director Finance to support informal and formal reporting to the finance Board
- Submit to the financial Board a proposed budget, cash flows and financial statements
- Send fortnight updates and lead quarterly meetings with finance board
- Plans and work on Budget expenses; approve expenditures
- Engages in public events such as conferences, meetings and other events
- Provides effective leadership to fulfill UCU mission and vision
- In charge of students on scholarships Responsible for typing all official correspondences in the department Receives and records all incoming mails In charge of filing all official correspondences in the department Dispatches outgoing mails and documents to the designated destinations Supervises office assistants Ensures that the replies to correspondences are made promptly Acts as the public relations officer of the department Ensures that all confidential information in the department is not freely given out to unauthorized persons Prepares for departmental meetings and take minutes Ensures office cleanliness Carries out all secretarial and accountancy duties as may be assigned by the Accountants and the Bursar Handles Departmental Petty Cash Any other duties as assigned by supervisor , Drafting the Department Strategic Plan Organizing a Public Administration Stakeholders Dinner
Vice President Public Administration
Students’ Association, PAMSA
01.2009 - 01.2010
- Drafted official communications, reports, Work plans and budgets
- Coordinated the organization of events, workshops, Meetings and appointments, counseling fellow students
01.2007 - 01.2010
- Graduating with a 1st class degree Honor’s 2008 Winning a University scholarship (Uganda Achievers and Partners)
Officer in Charge
Uganda Prisons Services
06.2009 - 08.2009
- Office Administration; Participation in performance appraisal of prisoners Records and information management about all prisoners; Attending court sessions with the prisoners; Making sure that prisoners are in and out of their cells at the respected times And other assigned activities/ tasks by the Agency supervisor
- DATE SUCCESS AND ACHIEVEMENTS
- August 2013 Writing a Proposal on self-Assessment of Public Administration and
- Management programs and organizing orientation for BPAM 1 students
General Secretary
01.2008 - 01.2009
- Students’
- Fellowship, Public Administration and
- Management
- Carrying out the assigned duties by the president Officiating at workshops
- The District Service Commission,
- Mukono Local Government 2010 (Internee)
- Main placement was in the general duties at the DSC; and rational exposure to functions and activities was initiated in this department;
- Extensive experience was exhibited in; Registry management (Records and information management)
- Budgeting Customer care and public relations; Administrative and other personnel functions; Participating in Agency/departmental meetings, stake holders meetings and conferences, as well as other corporate functions involving organizing; Writing/drafting of activity reports, minutes, memoranda and other records Monitoring and evaluation of activities/ program(Field activities); And other assigned responsibilities by the Agency/Department supervisor
Junior lecturer
Uganda Christian University
01.2010 - 1 1
- Professional and teaching pro- efficiencies cover broad areas of social sciences and other related disciplines necessary in academic and non academic activities
- Responsibilities/Duties Teaching prescribed courses like; Introduction to Political Science,
- Introduction to Public Administration and management, Research Methods,
- Project Planning and Evaluation, Decentralization and Local governance,
- Administrative Law, Public Policy Analysis and formulation, Disaster
- Management, Financial Management and Strategic Management
- Setting and marking course works/assignments; Setting and marking examinations; Supervising students placements, internships and research Papers; Meeting with and advising students; Any other relevant job assigned by Head Of Department
Education
Bachelor of Public administration and Management - undefined
Uganda Christian University
01.2007 - 01.2010
Uganda Advanced Certificate of Education - undefined
UACE
01.2003 - 01.2004
Uganda Certificate of Education - undefined
UCE
01.1999 - 01.2002
Bishop’ - undefined
s Senior School
Primary Leaving Certificate of Education (PLE) - undefined
Nkoyoyo Boarding Primary School
01.1991 - 01.1998
Masters In International Business - Business Administration
Amity University
India 09.2014 - 11.2016
Skills
Excellent team management and leadership/facilitation skillsundefined
Work Preference
Work Type
Full TimeWork Location
On-SiteImportant To Me
Work-life balanceFlexible work hoursPersonal development programsHealthcare benefitsTeam Building / Company RetreatsPaid sick leaveCareer advancementLanguages
English
Advanced (C1)
Interests
Making other people bettee
Elizabeth
Hardworking and committed
Timeline
Administrative Assistant
01.2017 - 01.2019
Masters In International Business - Business Administration
Amity University
09.2014 - 11.2016
Administrative Assistant
DVC
01.2014 - 01.2017
Administrative Assistant
01.2012 - 01.2014
Junior lecturer
Uganda Christian University
01.2010 - 1 1
Officer in Charge
Uganda Prisons Services
06.2009 - 08.2009
Administrative Assistant/Cashier
Department of Finance and
01.2009 - 04.2013
Vice President Public Administration
Students’ Association, PAMSA
01.2009 - 01.2010
General Secretary
01.2008 - 01.2009
01.2007 - 01.2010
Bachelor of Public administration and Management - undefined
Uganda Christian University
01.2007 - 01.2010
Uganda Advanced Certificate of Education - undefined
UACE
01.2003 - 01.2004
Uganda Certificate of Education - undefined
UCE
01.1999 - 01.2002
Primary Leaving Certificate of Education (PLE) - undefined
Nkoyoyo Boarding Primary School
01.1991 - 01.1998
Bishop’ - undefined
s Senior School
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