Hi, I’m
Evelyn Esther Nairuba
Kampala
Languages
English
Native language
French
Intermediate
B1
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
14
years of professional experience
1
Certification
Work History
United Nations World Food Program
Logistics Assistant - Invoicing
01.2023 - Current
Job overview
- Conducted inventory audits with 100% accuracy following company procedures.
- Trained new staff on job duties, company policies and safety procedures for rapid onboarding.
- Kept documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
- Oversaw successful planning and execution of staff meetings, parties and events.
- Identified, collected and analyzed cost data to establish performance metrics.
- Cross-checked purchase order, receiving report and invoice to validate invoice accuracy before payment.
United Nations World Food Program
Logistics Assistant - Funds Management
06.2019 - 10.2022
Job overview
- Participate in monthly Physical Inventory exercises. Periodically visiting field offices to verify both food and Nonfood Items for planning services
- Conduct onboarding sessions for new vendors. Guiding vendors on what is expected of them in terms of service provision, valid invoice and, where and when to submit invoices
- Handle vendor payments. Processing vendor invoices which includes verifying validity of claimed amounts against supportive documents and contractual terms
- Team building. Sharing knowledge with peers through trainings to enhance their efficiency and effectiveness
- Records management. Archiving documents that belong to fund management unit with emphasis on invoices for retrieval.
Financial Synergies and Strategists Ltd
Finance and Administration Officer
04.2018 - 05.2019
Job overview
- Maintained effective and lasting vendor relationships through dynamic communication, collaboration and intelligent questioning skills.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
- Evaluated internal needs and developed plans for maintaining optimal supply levels.
- Oversaw budgets, payroll and accounts payable and receivable.
- Conducted detailed analysis of company financial information and oversaw preparation of related reports.
African Initiatives for Relief and Development
Administrative and Finance Assistant
04.2014 - 02.2017
Job overview
- Created databases and spreadsheets to improve inventory management accuracy 96%.
- Assisted in evaluating and analyzing offers received from suppliers and service providers.
- Prepared rosters of suppliers and service providers to elicit quotes and bid information for supplies, inputs, and services.
- Created and established check-in, stock-picking and shipping procedures.
- Trained new staff on job duties, company policies and safety procedures for rapid onboarding.
- Executed record filing system to improve document organization and management.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Tangerine (U) Ltd
Distribution Manager - Customer Service Support
05.2012 - 12.2013
Job overview
- Controlled inventory transactions to reconcile ordering processes with demand forecasts.
- Implemented strategic plans as well as contributed to evaluation and analysis of business objectives.
- Monitored and managed stock levels, delivery times and transportation costs to adhere to clients' specifications.
- Divided and categorized cargo received and redirected shipments in response to customer requests.
- Helped large volume of customers every day with positive attitude and focus on customer satisfaction.
- Eliminated inefficiencies by educating and training new employees on best practices and customer care procedures.
- Responded to customer needs through competent customer service and prompt problem-solving.
- Addressed customer complaints and mitigated dissatisfaction by employing timely and on-point solutions.
Jinja Municipal Council
Accountant Trainee
01.2009 - 05.2011
Job overview
- Communicated with suppliers to reconcile invoice payments.
- Gained knowledge of accounting principles and standards and general business practices to evaluate financial data and transactions.
- Developed technical knowledge through combination of workplace learning and formal study.
- Managed the day-to-day administrative activities of the office.
Education
Uganda Technology And Management UniversityKampala
MBA from Financial Management
12.2023
Uganda Technology And Management University Kampala, Uganda
Post Graduate Diploma. from Financial Management
12.2022
Uganda Christian UniversityMukono
Bachelor of Business Administration from Management
10.2010
Skills
- Training and Leadership
- Corporate Governance
- Cost Control
- Client Relations
- Administrative Support
- Inventory Management Procedures
- Records Management Abilities
- Enterprise Resource Planning
- Warehouse and Transportation Operations
- Accounts Payable and Accounts Receivable
- Verbal and Written Communication
- Logistics Support Services
- Corrective Actions
Accomplishments
- Designed an archiving system that minimized related costs by 82% while at WFP.
- To improve their performance and expertise, I've trained over 300 coworkers in all of my past jobs.
- In order to preserve records and speed up audit procedures, I introduced and implemented the attachment of soft copies of supporting documents into SAP and ERP systems at WFP and AIRD. Due to the significant decrease in paper (printing) usage, it also helped to conserve the environment.
- created a procurement comparison spreadsheet for quick, simplified analysis.
Certification
- Budgetary management and expenditure control Training - August 2018
- Roles and responsibilities of the property survey board.
- Program and Policy foundation.
- Why gender equality is good for everyone - men included.
Timeline
Logistics Assistant - Invoicing
United Nations World Food Program
01.2023 - Current
Logistics Assistant - Funds Management
United Nations World Food Program
06.2019 - 10.2022
Finance and Administration Officer
Financial Synergies and Strategists Ltd
04.2018 - 05.2019
Administrative and Finance Assistant
African Initiatives for Relief and Development
04.2014 - 02.2017
Distribution Manager - Customer Service Support
Tangerine (U) Ltd
05.2012 - 12.2013
Accountant Trainee
Jinja Municipal Council
01.2009 - 05.2011
Uganda Technology And Management University
MBA from Financial Management
Uganda Technology And Management University
Post Graduate Diploma. from Financial Management
Uganda Christian University
Bachelor of Business Administration from Management
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