GLORIA Tuhaise Wakooba

• Consolidating Budget proposals for Administrative Services cost Centre for facilitation of work-plans and staff development programmes across the Bank
• Coordinating with Head of Engineering Division on routine inspection of Plant and Equipment and provide advice on requested services while meeting safety codes, specifications, and budgetary limitations.
• Preparation of monthly contract management reports for over 100 contractors to Accounting Office
• Responsible for coordinating the annual Health and safety review of the Bank with Atomic energy council
• Responsible for quarterly update of Departmental Risk register and Risk reports
• Coordinating the Departmental Business Continuity readiness, and budgets for readiness testing
• Supervising, Guiding, and coordinating efficient management of the Bank Fleet, ensuring effective Scheduling of vehicles going for official errands and approving fuel and car wash orders.
• Approval of fuel and car washing bills. - Review of work-plans and activity.

Travel and consular duties

• Liaising with High Commissions and Embassies to ensure visas applied for are received on time.
• Updating Bank staff on the latest travel information to enable them makes adequate travel arrangements.
• Supervision of the computerized travel monitoring system database and manual records to be able to produce timely periodic reports.

Finance and Asset management

In this Section of administration division, our objective is to provide and maintain an updated Fixed Asset Register of all Bank Assets, insurance of Bank properties against risks and verification and processing of bills for goods and services delivered to the Bank to ensure accurate and timely submission of bills for payment.

I supervise the 4 staff in this section inclusive of Team Manager

• Ensuring timely valuation and insurance of bank Property for protection against risk.
• Following up with insurance service providers on payment of Indemnity Claims to ensure timely settlement of claims.
• Approval of bills and making recommendation for payment of suppliers of goods and Services in accordance with Bank Policy
• Supervising annual Fixed Assets verification exercise
• · Coordinating activities for Staff Building loan applications to ensure timely submission of documentation for Building loan meetings and an up to date record of Building loan meeting proceedings.
• Updating Asset disposals and Purchases in the RFID system
• Stores
• To ensure availability of Stockable inventory items in the Bank stores to support Bank operations at minimal stock holding costs.
• Supervision of the Head Stocks Section and 2 stocks assistants and stocks planning
• Ensuring operational and effective stock control procedures including raising Procurement Requisitions for items requiring replenishment to ensure availability of items under Framework contracts.
• Supervising the issue of items out of the stores to ensure timely distribution of materials to User departments.
• Monitoring stock conditions and consumption patterns to minimise obsolescence including hand over of obsolete or damaged items for disposal.
• Manage the use of Inventory sub-module on the Oracle Integrated Financial System Procurement and Inventory (PAI) Module including performing monthly closing operations on the PAI system

• I chaired the Finance committee of the Institute of Procurement Professionals of Uganda from March 2017 to March 2020.
• Conducted Regulatory Impact analysis for the proposed enactment of the Institute of Supply chain management in Uganda
• Handling procurement of complex projects such as integrates security stystem, Security Information and Events management Systemp
• Have participated in the Drafting of the Supply Chain Bill which we submitted to Parliament in November 2020.
• Assisting the Director Procurement and Disposal Department in the day to day management of the Department
• Managing key stakeholder engagements such as Coordinating the Annual Bank of Uganda Supplier Forum, Engagement with Ministry of Finance regarding Procurement Policies, PPDA and the East African Procurement Forum Secretariat.
• Coordinating the Bankwide compliance to the Public procurement l was and regulations, acting as a Risk liaison officer, Regularly updating the Procurement risk register of the Bank
• Have handled Donor Funded projects in conjunction with KFW for the Data Utilisation of the Credit Reference System by Participating Institutions and The Bank Of Uganda. Worked hand in hand with KFW and GIZ to select and review consultants to implement the major objectives of the project which included Training of PIs (training of trainer concept) on improved CRS utilization, Review and upgrade internal CRS reports and requirements of the Supervision Directorate, the Financial Stability and the research Department
• Handled a Joint project with Islamic Development Bank (IDB) that involved Formulation of a legal framework for introduction of Islamic Finance in Uganda. Attended Training of Trainers for disseminating Knowledge about Islamic Finance to ease its uptake in Uganda among the citizens.
• Managing the Categorization of Bank requirements and arranging Framework contracts for the commonly used category of goods works and Services. Arranged framework contracts for Medicines, Hotel services, Stockable goods, Travel services, Transport among others.
• Consolidation of the Bank wide Procurement and Disposal Plans for approval by Contracts Committee and submission to the Procurement Authority PPDA
• Iam a member of Bank of Uganda Investment Subcommittee, that Regularly recommends Performance benchmarks, reviews the composition of Counterparties, and the Credit as well as Liquidity risk of the Bank Portfolio
• Regularly sensitizing the Board, management and staff regarding Public Sector procurement policy and compliance requirements.
• Ensure adherence to the Government Procurement and Disposal Regulations
• Coordination of the preparation of Annual work plans and budgets
• Consideration and recommendation of purchases in accordance with approval limits.
• Counseling and motivating staff in the division
• In charge of staff development programs.

• Used strong analytical skills to get to root cause and make recommendations that improved the Control Environment of Critical Operations of the Bank.
• Conducted Value for money Audits, Payroll Audits, Procurement Audits and added value.
• Performed internal audits of financial and departmental operations, developing risk assessments and conducting process walkthroughs for compliance with documented processes.
• Prepared audit programs and documentation in alignment with Generally Accepted Auditing Standards (GAAS).
  Reviewed financial statements for adherence to International Financial Reporting Standards (IFRS) and corporate regulations.
• Performed strategic planning, execution and finalization of audits using data analytics and critical thinking skills.
  Guided departments in developing remediation plans based on audit findings and recommendations.
• Handled supervisor duties when manager was unavailable or out of office.
• Reviewed and identified risks, analyzed controls and tested compliance.
• Trained newly hired employees on company processes, procedures and deadlines.

I joined EADB under the Young professionals Program, but later transitioned into management analyst.

• Identified needed business improvements and determined appropriate systems required to implement solutions.
• Presented business unit managers at EADB with ROI estimations to drive project planning.
• Created and maintained standard operating procedures governing system functions and features.
• Preparation of annual budgets and presentation of the same to Board members for approval.
• Preparation of monthly Donor reports, and various reports required by lenders, other lines of credit agencies, and Rating agencies.
• Handling financial accounting activities (invoicing, refunds, payroll management, collection of accounts receivable, management, payment of suppliers & contractors, etc.)
• Instituting and implementing financial standards, processes and accounting principles, drafting manuals for review by the Chief Accountant.
• Examining collection reports for all loan clients to determine status and recommend changes in status for compliance with relevant reporting standards, and report status to top management for further action and assign problem accounts to concerned section.
• Assessing Financial Strengths of projects to be financed by EADB
   Managing the fixed asset module in the Integrated Financial management system.

• Investigated causes of Government losses in one operation and made recommendation that resolved the matter completely
• Administered auditing program to address risks and evaluate compliance with regulatory requirements.
• Created and delivered risk management presentations to key decision-makers.
• Investigated discrepancies discovered during auditing process.
• Reported audit findings, covering compliance issues related to International Financial Reporting Standards (IFRS) and corporate regulations.

• Supported lecture room activities, tutoring, and reviewing work.
• Helped with grading assignments, course works and tests, providing constructive feedback to students based on results.
• Taught finance and accounting under guidance of senior instructors.
• Mentored and tutored individual students needing additional help.
• introduced the professional tutoring program at MUBS

• Training Government staff on the new IFMS
• Preparation of Simplified IFMS Manuals
• Processing Government payments on the IFMS
• Heading the IFMS helpdesk

• Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
• Evaluated and improved financial records to make important business decisions.
• Handled day-to-day accounting processes to drive financial accuracy.
• Tracked funds, prepared deposits and reconciled accounts.