Hildah Deborah Nabuule

• Organizing about 10 preparatory sessions monthly to enhance meeting preparation efficiency for the EU Head of Missions
• Streamlining coordination for the Political Section, scheduling over 15 meetings monthly with key stakeholders
• Maintaining a list of over 500 professional contacts to manage contact network growth
• Coordinating accommodations and meetings for about 20 visiting delegations annually to improve mission logistics
• Overseeing 5 social media platforms and increasing followers by at least 20% to boost the Delegation's social media engagement
• Organizing 8 Calls for Tender annually to facilitate procurement
• Planning 12 events drawing over 500 participants yearly to elevate EU public event attendance
• Handling over 30 payment requests monthly with the Administration to expedite payment processing
• Efficiently managing over 1,000 digital and hard copy documents for the section.

• Ensured smooth operations for 5 projects by managing all daily administrative tasks
• Protected confidential information for 3 projects by maintaining stringent attention to detail
• Supported 10 project team members by providing essential Human Resources assistance
• Coordinated 7 workshops by managing fleet, travel plans, and logistics efficiently annually
• Organized accommodations and catering for over 10 events by arranging travel and logistics
• Maintained resource availability for 70 staff by ensuring office supplies and maintenance
• Provided budget control by submitting detailed reports, ensuring all expenses were within the estimated budget
• Enhanced document management by implementing an electronic filing system for 60 users

• Increased executive efficiency for 5 senior managers by coordinating over 30 meetings and travel arrangements monthly
• Maintained vehicle operation and compliance for a fleet of 25 by managing fuel, maintenance, and insurance
• Reduced errors by 10% in monthly reports by ensuring comprehensive and accurate administrative data
• Accelerated purchase processing by 15% by creating effective requisitions and purchase orders Accelerated purchase processing by 15% by creating effective requisitions and purchase orders
• Ensured legal compliance for 10 departments by providing administrative support and document review
• Secured cost-effective purchases by procuring 50 quotations and preparing detailed justification memos
• Optimized resource allocation by maintaining and updating 200 office asset records and supplies

• Managed the complex and frequently changing travel arrangements for the Chief of the Party
• Researched to prepare, gather, and proof briefing materials and agendas for executive-level meetings
• Created expense reports, budgets, and filing systems
• Developed and maintained an alert system for upcoming deadlines, incoming requests, schedules, and events
• Distributed organizational announcements, booked conference rooms, and coordinated catering and logistics for office events
• Located and attached appropriate files to incoming correspondence requiring replies
• Served as the petty cash and safe custodian

• Greeted visitors entering the office, determined the nature and purpose of their visit, and directed them to the appropriate destination
• Responded to incoming and outgoing calls and provided information to both in-person and phone inquiries
• Provided information to suppliers, as well as filled and retrieved documents
• Frequently used word processing and reprographic machines
• Processed travel expenses and reimbursements
• Maintained an internal client filing system.