HILLARY KARUGABA
KAMPALA
Summary
-A holder of a Bachelor of Commerce from Makerere University Business School and a Diploma in Accounting and Finance from Makerere University Business School. -More than 3 years’ experience working as an Administrative Assistant in the construction industry with all of that being in OBO/American Embassy Construction Project and Sinopec international Petroleum Service Company Uganda. -Proficient in Finance Module, Basic Procurement and Logistics and human Recourse modules.
Overview
9
9
years of professional experience
11
11
years of post-secondary education
3
3
Languages
Work History
Administrative Assistant
Sinopec International Petroleum Service Co (Uganda) LTD
08.2023 - Current
- Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the Stores register and stock cards
- Monitor security of project storage and supplies
- Receive completed store’s request forms and prepare the goods for issuance
- Prepare a monthly inventory report outlining all stock movements and remaining balances
- Manage communications at the project office; act as first point of call for all external communications including general email, and telephone enquiries
- Greet and sign in visitors, direct them to the appropriate destination and make them feel at home
- Handle all incoming and outgoing correspondences
- Ensure safety and security of the office and equipment
- Timely payment of bills i.e., electricity, water, security and rent among others
- Prepare Procurement requests, receive invoices/deliveries and prepare requests for payment fully backed up with support documents
- Respond to written, oral and electronic inquiries to include screening and prioritizing correspondence
- Facility maintenance, general cleanness of office and compound, repairs, and maintenance of assets
- Undertake (documented) monthly physical inventory checks
- Keep the storeroom clean and tidy
- Excellent organizational and time management skills
- Knowledge of the non-profit sector and the context to which non-profit organizations operate
- Exemplary customer care and administrative skills
- Strong problem-solving skills
- Strong English language skills – oral and written
- Knowledge and experience with word processing, spreadsheets, database, newsletter, and electronic mail software (Microsoft Office preferred)
- Excellent keyboarding skills
- May perform any other duties assigned by his/her supervisor of designee
Administrative Assistant
Pernix Group, Inc.
12.2019 - 01.2023
- Company Overview: Pernix Construction, LLC
- | www.pernixgroup.com
- Provided general administrative support to the office, including data entry, filing, and record keeping
- Assisted with organizing meetings, conferences, and company events
- Managed and maintained office supplies and equipment, ensuring efficient utilization
- Handled incoming and outgoing correspondence, including emails and phone calls
- Assisted with travel arrangements and accommodation for employees and visitors
- Collaborated with various departments to ensure administrative processes are streamlined and efficient
- Supported HR with on-boarding activities, such as preparing orientation materials and assisting new hires
- Helped in mobilizing work permits for expatriate employees
- Ordered office supplies and research new deals and supplies
- Carried out administrative duties such as filing, typing, copying, binding, scanning, etc
- Organized travel arrangements for staff
- Helped in tracking and preparation of payments by verifying documentation i.e., invoices, payment request approvals and requesting disbursements
- Updated and maintain office policies and procedures
- Liaised with executive and senior administrative assistants to handle requests and queries from senior managers
- Participated in special projects and other tasks as assigned
- Pernix Construction, LLC
- | www.pernixgroup.com
- Excellent communication skills, both verbal and written
- Proficiency in CRM systems and standard office software
- Exceptional organizational skills and ability to multi task effectively
- Strong attention to detail and accuracy in handling documentation
- Proven ability to work collaboratively with various departments and external partners
- A proactive approach and self-motivated attitude
Procurement and Logistics Associate
JUMIA Online Company
01.2017 - 05.2018
- Conducted commercial negotiations on pricing, scope of supply, terms and conditions and logistics
- Managed inventory levels by placing orders for additional materials or cancelling orders for slow-moving items
- Interacted with suppliers and vendors to ensure that orders are filled correctly and on time
- Maintained and updated procurement records including filing of contracts, develop and maintain a filing system, binding & scanning of documents, updating contractual documents
- Maintained and updated the contact lists of all corporate services contracts/supplier list
- Assisted in the preparation of regularly scheduled reports
- Inventory management and return to vendor work flows
- Adhered to internal and external order processing unit standards and regularly guidelines
- Handled Jumia express inbound
- Maintained debtors and creditors accounts and ensure they pay and they are paid respectively
- Prepared daily cash audit reports
- Reviewed and verified income, credit reports and employment histories for clients
- Acquired and maintained business relationships with others
- Team work and strong collaborative and team building skills
- Ability to perform with minimum supervision
- Data management and report writing
- Ability to commit long-term and full-time
- Agile and able to manage duties being assigned with a high degree of prioritization
- Proven ability to take initiative, anticipate and solve problems, and make decisions with minimal supervision
- Able to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism
Intern
Post Bank Uganda Ltd
01.2016 - 12.2016
- Brought new customers on board
- Helped customers open accounts, assisting them in cash deposit and withdrawals
- Preparation of monthly loan disbursement reports
- Data entry into accounting software (financial system)
- Team work and strong collaborative and team building skills
- Ability to perform with minimum supervision
- Excellent, written, oral communication and mobilization skills
- Customer care through customer service
Education
Bachelors of Commerce (BCOM) - Finance
Makerere University Business School
08.2016 - 05.2020
Diploma in Accounting and Finance (DAF) - undefined
Makerere University Business School
08.2013 - 05.2015
Uganda Advanced Certificate of Education (UACE) - undefined
Muntuyera high School Kitunga
01.2009 - 12.2010
Uganda Certificate of Education (UCE) - undefined
Muntuyera high school Kitunga
01.2005 - 12.2008
Skills
Personal Information
- Date of Birth: 07/17/92
- Nationality: Ugandan
- Marital Status: Single
Timeline
Administrative Assistant
Sinopec International Petroleum Service Co (Uganda) LTD
08.2023 - Current
Administrative Assistant
Pernix Group, Inc.
12.2019 - 01.2023
Procurement and Logistics Associate
JUMIA Online Company
01.2017 - 05.2018
Bachelors of Commerce (BCOM) - Finance
Makerere University Business School
08.2016 - 05.2020
Intern
Post Bank Uganda Ltd
01.2016 - 12.2016
Diploma in Accounting and Finance (DAF) - undefined
Makerere University Business School
08.2013 - 05.2015
Uganda Advanced Certificate of Education (UACE) - undefined
Muntuyera high School Kitunga
01.2009 - 12.2010
Uganda Certificate of Education (UCE) - undefined
Muntuyera high school Kitunga
01.2005 - 12.2008
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