Immaculate Mary Nansikombi

• Led drafting and making operational the sub-grant anti-fraud policy, sub-granting process and templates, risk management framework, finance and Human Resources manuals, thereby reducing assessment and payment processing time and enabling timely reporting and compliance. I accomplished multiple tasks within established timeframes.
• Prepared core donor reports and reviewed regional finance staff reports. This led to compliance with the donor requirements.
• Systematically and electronically archived all the finance-related information and made it accessible to only designated parties.
• Drafted and reviewed institutional and donor-specific budgets. Managed budgets effectively, allocated resources ensuring optimal financial performance while investing in necessary resources for business growth and sustainability, but in line with the donor and organization values. This led to informed, strategic spending of organizational funds.
• Drafted anti-corruption and anti-fraud policy and contributed to finance and HR manual review.
• Participated in the annual audit by providing documents, reports, working papers, and feedback on audit management issues raised.
• Handled income allocations per grant requirements and reviewed donor contracts for accurate income posting. Reviewed posted transactions, identifying errors in the accounting system and implementing appropriate corrections for statutory and donor-specific compliance.
• Maximized performance by monitoring daily activities and mentoring team members on the use of the new accounting system, MARTUS, grant guidelines, and accounting entries. Cross-trained existing employees to maximize team agility and performance.
• Enhanced partner satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
• Developed and maintained a professional, organized, and safe environment for team members, partners, and consultants. Implemented staff and partner feedback mechanisms to gather insights, using this information to guide strategic planning and decision-making.
• Achieved departmental goals by developing and executing strategic plans and performance metrics.
• Developed comprehensive risk management plan, minimizing potential disruptions to activity implementation.
• Developed recruitment questionnaires, interviewed employees and implemented mentoring program to promote positive feedback and engagement. Evaluated employee performance and conveyed constructive feedback to improve skills.
• Assisted in organizing and overseeing assignments to drive operational excellence.
• Successfully facilitated travels and organized workshop logistics for consortium partners to attend consortium events
• Facilitated team brainstorming sessions that led to innovative solutions for long-standing operational challenges. This improved the department service delivery through eliminating redundancies and duplications.
• Prepared core donor reports and reviewed regional finance staff reports. This led to compliance with the donor requirements.
• Systematically and electronically archived all the finance-related information and made it accessible to only designated parties.
• Drafted and reviewed institutional and donor-specific budgets. Managed budgets effectively, allocated resources ensuring optimal financial performance while investing in necessary resources for business growth and sustainability, but in line with the donor and organization values. This led to informed, strategic spending of organizational funds.
• Drafted anti-corruption and anti-fraud policy and contributed to finance and HR manual review.
• Participated in the annual audit by providing documents, reports, working papers, and feedback on audit management issues raised.
• Managed donor management system (Bloomerang) for recording grants and contacts.
• Handled income allocations per grant requirements and reviewed donor contracts for accurate income posting. Reviewed posted transactions, identifying errors in the accounting system and implementing appropriate corrections for statutory and donor-specific compliance.
• Maximized performance by monitoring daily activities and mentoring team members on the use of the new accounting system, MARTUS, grant guidelines, and accounting entries. Cross-trained existing employees to maximize team agility and performance.
• Enhanced partner satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
• Developed and maintained a professional, organized, and safe environment for team members, partners, and consultants. Implemented staff and partner feedback mechanisms to gather insights, using this information to guide strategic planning and decision-making.
• Achieved departmental goals by developing and executing strategic plans and performance metrics.
• Developed comprehensive risk management plan, minimizing potential disruptions to activity implementation.
• Developed recruitment questionaires, interviewed employees and implemented mentoring program to promote positive feedback and engagement. Evaluated employee performance and conveyed constructive feedback to improve skills.
• Assisted in organizing and overseeing assignments to drive operational excellence.
• Successfully facilitated travels and organized workshop logistics for consortium partners to attend consortium events
• Facilitated team brainstorming sessions that led to innovative solutions for long-standing operational challenges. This improved the department service delivery through eliminating redundancies and duplications.
• Performed funding reconciliations for all institutional grants, and maintained updated ledgers for all Grant Receivable and Payables.
• Facilitated transfer of Mobilization Funds (an emergency fund) to recipients within 24 hours upon request.
• Customized reports for each department to suit their reporting needs.
• Led the planning, budgeting and reporting for several the institution, multi-million grants and JASS-led (and member) consortiums, that were successfully implemented, reported and closed.

• Managed day-to-day finance department operations and ensured sufficient funds for activities.
• Led audits for projects, institutional internal and external. Coordinated with external auditors to ensure smooth and compliant audit process each fiscal year.
• Led annual budgeting process consolidating departmental budgets into operational budget. Led budgeting for donor specific grants.
• Maintained donor reporting schedule and ensured timely submission. Responded to donor queries relating to grant reports and budgets. Prepared monthly management reports for informed decision-making.
• Issued invoices to partners and ensured timely payments and system reconciliations.
• Ensured budgets aligned with donor conditionalities and organizational policies during proposal writing. Managed multimillion-dollar budgets, ensuring accurate allocation across departments.
• Enhanced budget management by implementing expense versus budget tracking and cost reduction strategies. Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
• Prepared monthly payroll and ensured statutory deductions and returns compliance.
• Led data migration to Microsoft Dynamics NAV accounting software from QuickBooks.
• Trained 3 finance staff and heads of 3 departments as Navision Accounting System Super user, and resolved minor system issues. Supported about 4 staff daily in the use of the platform.
• Reviewed finance and procurement manuals and drafted credit card policy and ensured it was operationalized.
• Recorded financial information in time for review and approvals. Ensured timely monthly reporting by the 3rd day of the following month for departmental BVAs and by the 7th day of the following month for the institution. This resulted in timely audits for closed projects within a month and the institution within 2 months.
• Supported the department to move to a paperless office. All transactions were successfully transitioned to online processing and archiving within a period of 2 years.
• Archived partner contracts and reports online for monitoring and referencing.
• Improved due diligence templates for sub-grants. This included assessments, agreements, and reporting templates. It eased comparisons across an average of 5 sub-grantees per year.
• Strengthened internal controls through regular audits and adherence to regulatory requirements.
• Trained new and existing staff members in various financial procedures to prepare for job requirements and seamless operations.
• Negotiated favorable terms with vendors, resulting in significant cost savings and value for money for the organization. Processed invoices and contacted appropriate partner organizations for timely payments.
• Optimized cash flow with diligent monitoring of accounts receivable and payable.
• Developed comprehensive financial reports for executive decision-making support. Increased financial efficiency by streamlining and automating financial reporting processes.
• Mentored junior finance staff, fostering professional development and strong team dynamics.
• Improved financial forecasting accuracy, utilizing advanced analytical models.
• Executed vendor setup and payment, administration of bank accounts and account reconciliations.
• Collaborated with cross-functional teams for strategic planning.
• Streamlined month-end close process, reducing time spent on manual tasks and improving data accuracy.
• Created organizational structures to improve accounting and finance functions.
• Optimized cash flow management, allowing for timely investment and debt reduction.
• Enhanced financial reporting accuracy by implementing advanced software solutions, leading to more informed decision-making processes.
• Delivered comprehensive financial training programs for non-finance managers, enhancing cross-functional understanding and collaboration.
• Spearheaded annual budgeting process, ensuring alignment with strategic goals and facilitating smoother departmental operations.
• Implemented cost-control measures that substantially decreased unnecessary expenditures.
• Negotiated with suppliers to improve payment terms, enhancing cash flow management.
• Fostered culture of continuous improvement by training team members on financial best practices and software enhancements.
• Led negotiations for major contracts, achieving favorable terms and significant cost savings.
• Oversaw successful integration of financial systems post-merger, ensuring seamless transition for all stakeholders.
• Played key role in strategic planning sessions, offering insights that shaped company direction and growth.
• Established robust financial controls and policies, significantly reducing risk of fraud and ensuring compliance with financial regulations.
• Improved stakeholder confidence with detailed financial analysis and transparent communication.
• Collaborated with IT to develop secure, efficient electronic invoicing system, reducing processing times and errors.
• Analyzed business processes to identify cost savings and operational efficiencies.
• Created financial dashboards to provide insights into key performance indicators.
• Conducted financial due diligence on potential investments and acquisitions.
• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
• Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.
• Established and checked coding procedures, monitored reports and updated internal files.
• Evaluated and negotiated contracts to procure favorable financial terms.
• Established internal audit procedures to validate and improve accuracy of financial reporting.
• Performed banking, business administration and financial tasks to guarantee five-star service for clients.
• Supported financial coordinator and Consultant with special projects and additional job duties.
• Improved overall financial reporting by streamlining control processes and reporting structures.
• Designed and maintained a risk framework to identify, measure and manage risks.

• Provided management support and leadership for financial aspects ensuring compliance with policies, donor requirements, and laws.
• Identified partners eligible for funding through due diligence. I trained all the sub-grantees in Financial management to ensure accurate and timely reporting. This led to 100% successful implementation of our sub-grantees.
• I adequately managed financial resources per procedures and policies. This included office general supplies, fleet and staff time.
• Provided technical support on new Accounting and HR software - Microsoft Dynamics NAV.
• Participated in finance, human resources and procurement policy reviews and development.
• Updated organization's Fixed Asset Register and made recommendations.
• Provided financial literacy training to staff. This reduced the number of staff personal advances and increased activity advance accountability timeliness to 100% compliance.
• Reduced operating expenses by conducting thorough expense analysis and identifying opportunities for cost savings.
• Prepared detailed financial statements in accordance with GAAP guidelines, ensuring compliance with regulatory requirements.
• Strengthened internal communication by developing clear financial reports tailored to the needs of non-finance stakeholders across the organization.
• Implemented new financial systems that streamlined data processing and reduced manual errors.
• Supported organizational tax planning by researching applicable regulations for NGOs and providing expert guidance on tax implications of various transactions.
• Provided support in finance department restructuring, resulting in increased efficiency and improved employee morale. Mentored junior finance staff members, fostering a culture of continuous learning within the department.
• Collaborated closely with external auditors during annual audit process, addressing issues promptly and maintaining strong working relationships.
• Supported senior management in strategic planning by providing insightful financial information, analysis and industry benchmarking data.
• Facilitated implementation of new accounting software, leading training sessions and assisting users with troubleshooting issues as needed .
• Managed budget preparation process for multiple departments, ensuring timely submission and alignment with strategic goals. Directed budget development, budgetary controls and recordkeeping to make informed financial decisions. Oversaw budgets, payroll, and accounts payable and receivable.
• Conducted comprehensive risk assessments to identify potential areas of concern and develop mitigation strategies.
• Improved financial reporting accuracy by streamlining accounting processes and implementing robust internal controls.
• Oversaw accounts payable and receivable to track income and expenditures, drive statutory compliance and provide quantitative financial information.
• Prepared accurate financial statements at end of quarter to summarize financial health and business performance.
• Directed budget development, creation of budgetary controls and recordkeeping systems and investment management.
• Conducted detailed analysis of company financial information and oversaw preparation of related reports.
• Established and maintained strong relationships with customers, vendors and strategic partners.
• Managed financial, operational and human resources to optimize business performance.
• Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.
• Represented organization at industry conferences and events.
• Monitored key business risks and established risk management procedures.
• Created succession plans to provide continuity of operations during leadership transitions.
• Communicated business performance, forecasts and strategies to investors and shareholders.
• Devised and presented business plans and forecasts to board of directors.
• Directed technological improvements, reducing waste and business bottlenecks.
• Founded performance- and merit-based evaluation system to assess staff performance.
• Cultivated company-wide culture of innovation and collaboration.
• Led recruitment and development of strategic alliances to maximize utilization of existing talent and capabilities.
• Oversaw business-wide changes to modernize procedures and organization.
• Formulated and executed strategic initiatives to improve product offerings.

• Processed payments timely and supported all staff to account for advanced funds. This eliminated all backlogs and ensured up to date financial records.
• Retired outstanding advances backlog. This resulted in 100% recovery of unaccounted for funds.
• Optimized cash flow management, ensuring timely payment of invoices and reducing outstanding debts.
• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Collaborated with team leaders to define standards, policies and procedures to meet company revenue goals.
• Established strong relationships with key vendors, negotiating favorable terms to benefit the organization''s bottom line.
• Assisted with recruiting, interviewing, and hiring new department employees. I developed questionnaires for junior staff, and reviewed other questionnaires developed by other staff. I also sat on the interview panel to assess candidates for positions advertised in the department/organization.
• Streamlined financial processes for increased efficiency and accuracy in reporting.
• Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
• Assisted executive leadership in making informed decisions by providing reliable financial forecasts based on rigorous analyses.
• Reduced process discrepancies through measured implementation of performance reporting and data systems.
• Reduced financial risk by implementing robust internal controls and regular audits.
• Developed comprehensive financial models to support strategic decision-making for company growth.
• Spearheaded successful system integrations, harmonizing systems, policies, procedures across organizations for seamless system transition.
• Improved budget planning and forecasting with thorough analysis of historical data and market trends.
• Enhanced internal control systems and procedures to mitigate risk and support opportunities.
• Verified compliance of financial policies and accounting procedures against federal regulations.
• Introduced software tools and process improvements to mitigate loss and drive operational growth.
• Collaborated effectively with cross-functional teams to achieve shared financial goals and objectives.
• Boosted stakeholder confidence with transparent communication of financial performance and projections.
• Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
• Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.
• Established and checked coding procedures, monitored reports and updated internal files.
• Evaluated and negotiated contracts to procure favorable financial terms. These included contracts with hotels and travel agencies that supported our field operations.
• Established internal audit procedures to validate and improve accuracy of financial reporting.
• Performed banking, business administration and financial tasks to guarantee five-star service for clients.
• Complied with established internal controls and policies.
• Implemented new accounting software system resulting in improved automation and streamlined workflows.
• Managed a high-performing finance team, providing mentorship and professional development opportunities to improve overall performance.
• Ensured compliance with regulatory requirements by staying current on industry standards and updating policies accordingly.
• Evaluated investment opportunities to diversify company portfolio and maximize returns while minimizing risk exposure.
• Analyzed financial statements against forecasts to prepare high-level variance analysis.
• Participated in closure of DFID project and supported partner organizations.
• Conducted due diligence for partner organizations and gave management recommendations.
• Reviewed and reconciled office stores and vehicle logbook to ensure value for money.
• Improved accountability documentation and timelines.
• Transformed financial reporting practices, increasing accessibility of critical information for stakeholders through visual dashboards.
• Championed process improvements that led to significant time savings in monthly close procedures without compromising data integrity or accuracy.
• Developed strategic plans for day-to-day financial operations.
• Utilized financial software to prepare consolidated financial statements.
• Prepared payroll including benefits and statutory returns and payments, vendor and consultant payments, and other accounting disbursements and reviewed them for accuracy and compliance before submitting for final reviews and approvals.
• Prepared internal and regulatory financial reports, balance sheets and income statements.
• Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports. This included Budget versus Actuals for each department.
• Participated in designing the organizational risk framework to identify, mitigate and eliminate possible operational and other risks.
• Supported Finance Coordinator and Finance Consultant with special projects and additional job duties.
• Improved overall financial reporting by streamlining control processes and reporting structures.
• Surpassed team goals by partnering with colleagues to implement best practices and protocols. This led to promotion to Senior Finance Officer within a year of service.
• Facilitated timely delivery of special projects to meet organizational and departmental objectives.
• Supported teams by managing budgets, scheduling appointments and organizing travels. Each quarter, I supported about 10 teams to process travel advances to the organisation operational areas.
• Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files and presented them during the institutional audits.
• Assisted with recruiting, interviewing, and hiring new department employees.

• Oversaw all finance and administration roles ensuring internal controls and policy compliance. I launched the Finance and Administration department after successfully registering Farm Radio International to fully operate in Uganda as a legal entity. I led the development of the policy manuals for the Finance and Administration departments. I recruited the staff and trained them to fully perform in their roles.
• Developed a standard chart of accounts and rolled out a new accounting software QuickBooks from the previously managed spreadsheets. I trained junior staff in the department on the use, and as well senior staff to review the system financial information. This improved the reporting timelines and increased financial data integrity.
• Worked with the IT consultant to ensure data is secure and only available to designated staff.
• Handled monthly payroll, statutory returns, payments, and audits. This included PAYE, NSSF, Company returns. This ensured full compliance with donors and the state.
• Supported one hosting organization and 2 partners with bookkeeping and financial reports. I submitted monthly requests and reports for the institution, and related parties.
• Managed monthly payroll, timesheets, staff benefits, welfare for 15 staff. I also managed the organization 5 bank accounts and 3 for partners, organization and host budgets, and all related assets.
• Implemented New Business Online with Stanbic Bank to reduce bank trips and speed payment processing. This ensured optimum use of staff time and reduced redundancy time.
• Participated in team projects, demonstrating an ability to work collaboratively and effectively. Joined teams in field areas in Northern Uganda to review partner activities.
• Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
• Managed and motivated employees to be productive and engaged in work which led to the accomplishment of multiple tasks within established timeframes.
• Self-motivated, with a strong sense of personal responsibility.
• Excellent communication skills, both verbal and written.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Worked flexible hours across night, weekend, and holiday shifts. This enabled us to stay connected and strengthen relations in the context of working with people across different time zones.
• Mentored junior team members for career advancement, fostering a pipeline of future leaders within the organization.
• Streamlined workflows by identifying bottlenecks in existing systems and implementing appropriate solutions.
• Enhanced team productivity by implementing agile methodologies, leading to more efficient project completion.
• Maintained personnel files including administration of timesheets, leave records and payment schedules of salaries and benefits
• Complied with all donor provisions and local laws including legal registrations, tax administration, statutory remittances, and reporting to and liaison with local authorities.
• Performed administration activities with efficiency aligned to policies and best practices.
• Reviewed grants, contracts, and agreements for partners and those for goods and services
• Used available technology to improve record management for financial, personnel and office administrative management.
• Supervised field team leader, finance and administration support staff to improve quality and efficiency of operations.
• Maintained the fixed asset register and conducting periodic physical verification of the assets and stocks and reconciling them with the register.
• Maintained a risk register for the organization. This enabled us to identify, mitigate and eliminate possible risks.
• Processed travel advances for staff, including all logistics, accommodation and field travels, ensuring all advances are fully accounted for within the policy provisions.
• Managed the company fleet and ensured that the mileage was within acceptable limits. Ensured the vehicles were serviced in time and that the logbooks were accurately filled.

• Prepared monthly, quarterly, and year-end financial statements of the project activities within agreed timelines. This included period-end closings, bank reconciliations, monthly sub-ledgers, balancing, reviewing and verifications of all payments, inter-funds, inter-company reconciliations, preparing month-end journal entries, posting general ledger, and maintaining the chart of accounts.
• Led the institutional annual budgeting process, project-based budgeting and assisted program staff to budget for their respective departments. Consolidated all budgets and ensured that it was duly approved by the board.
• Reconciled of donor funds and contract management for donors/partners and grantees
• Invoiced donors for all the funds due to the organization, ensuring that all costs are fully recovered.
• Implemented new and existing accounting systems, reviewing existing and recommending new policies
• Performed all financial tasks required (planning, reporting, monitoring, auditing etc.) are in accordance with the Donor contract and are carried out in an efficient and timely manner.
• Monitored performance to budget for the project and ensuring that all significant issues are communicated for proper monitoring and implementation of the projects
• Provided regular variance analysis of project implementation and offering recommendation for possible improved courses of action to ensure efficient use of project funds.
• Liaised with bank officials, auditors, local government officials on issues relating to the organisation
• Monitored and forecasted cash requirement to meet administrative and program expenditures and making timely advances requests for Partners and activities
• Facilitated smooth implementation of contracts of procurement of goods and services as required by organization/projects in line with the approved budgets.
• Participated in strategic planning and design and supporting program teams to build and develop accurate annual budget and financial expenditure plans each year amidst monitoring project progress
• Handled legal documents for hosted organizations ensuring legal operation. Successfully hoste Farm Radio International and oversaw its registration and resuming legal operations in Uganda.
• Identified partners eligible for funding through due diligence. I trained all the sub-grantees in Financial management to ensure accurate and timely reporting. This led to 100% successful implementation of our sub-grantees.
• Made timely fund transfers and accountability submissions with technical support and monitoring.
• Liaised with banks, statutory bodies, and partners providing documentation.
• Managed staff payroll, benefits, welfare, cash, bank, assets, and budgets. Oversaw organizational compliance ensuring timely returns and payments.
• Learned and adapted quickly to new technology and software applications. Led the transfer of financial information from Quicken to QuickBooks. This let to 100% timely reporting and segregation of currencies.
• Strengthened communication skills through regular interactions with others.
• Organized and detail-oriented with a strong work ethic while completing assignments.
• Learned and adapted quickly to new technology and software applications. Implemented New Business Online (NBOL) with Stanbic bank for timely payment execution this led to 100% timely execution of payments.
• Resolved problems, improved operations and provided exceptional service.
• Proved successful working within tight deadlines and a fast-paced environment.
• Participated in team projects, demonstrating an ability to work collaboratively and effectively. Joined teams in field areas in Northern Uganda to review partner activities.
• Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
• Managed and motivated employees to be productive and engaged in work this led to accomplishment of multiple tasks within established timeframes.
• Self-motivated, with a strong sense of personal responsibility.
• Excellent communication skills, both verbal and written.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Worked flexible hours across night, weekend, and holiday shifts. This enabled us to stay connected and strengthen relations in the context of working with people across different time zones.
• Mentored junior team members for career advancement, fostering a pipeline of future leaders within the organization.
• Streamlined workflows by identifying bottlenecks in existing systems and implementing appropriate solutions.
• Enhanced team productivity by implementing agile methodologies, leading to more efficient project completion.
• Maintained personnel files including administration of timesheets, leave records and payment schedules of salaries and benefits
• Complied with all donor provisions and local laws including legal registrations, tax administration, statutory remittances, and reporting to and liaison with local authorities.
• Performed administration activities with efficiency aligned to policies and best practices.
• Reviewed grants, contracts, and agreements for partners and those for goods and services
• Used available technology to improve record management for financial, personnel and office administrative management.
• Supervised field team leader, finance and administration support staff to improve quality and efficiency of operations.
• Maintained the fixed asset register and conducting periodic physical verification of the assets and stocks and reconciling them with the register.
• Maintained a risk register for the organization. This enabled us to identify, mitigate and eliminate possible risks.
• Processed travel advances for staff, including all logistics, accommodation and field travels, ensuring all advances are fully accounted for within the policy provisions.

· Assisted with day-to-day operations, working efficiently and productively with all team members. Supervised the Finance assistants, guards, and the driver.

· Participated in internal and external audits, prepared working papers, and answered queries.

· Handled staff payroll, benefits, welfare, cash payments and receipts, bank payments, and reconciliations. I supported budget preparation and consolidation from all field offices based in Northern Uganda and the Karamoja region.

· I filed the organization's statutory returns. Maintained the staff gratuity fund and supported staff to access loans and their gratuity upon exit.

· Implemented accounting systems meeting reporting requirements, including donor fund segregation.

· Monitored CBOs and provided finance office support and reporting. I also trained CBOs in financial management, which improved the use of funds.

· Prepared financial reports and disbursed field funds. I reviewed all submitted accountabilities and made recommendations to the Finance Manager.

· Maintained financial procedures and internal controls. I worked closely with the program and finance staff in the home office and the regional offices. I transferred field office advances on time, received and reviewed accountabilities, posted all transactions to ACCPAC, and reconciled all bank and donor funds monthly.

· Participated in team projects, demonstrating an ability to work collaboratively and effectively. Joined teams in field areas in Northern Uganda to review partner activities.

· Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.

· Managed and motivated employees to be productive and engaged in work, which led to the accomplishment of multiple tasks within established timeframes.

· Self-motivated, with a strong sense of personal responsibility. Excellent communication skills, both verbal and written.

· Worked flexible hours across night, weekend, and holiday shifts. This enabled us to stay connected and strengthen relations while working with people across different time zones (the Canada office).

· Mentored junior team members for career advancement, fostering a pipeline of future leaders within the organization.

· Streamlined workflows by identifying bottlenecks in existing systems and implementing appropriate solutions. Achieved 100% commitment from team members through organisingmeetings with the field staff to sort out urgent matters.

· Enhanced team productivity by implementing agile methodologies, leading to more efficient project completion.

· Maintained personnel files, including administration of timesheets, leave records, and payment schedules of salaries and benefits

· Complied with all donor provisions and local laws, including legal registrations, tax administration, statutory remittances, and reporting to and liaison with local authorities. I distributed this to all responsible staff for action and information.

· Performed administration activities with efficiency aligned to policies and best practices.

· Reviewed grants, contracts, and agreements for partners and those for goods and services

· Used available technology to improve record management for financial, personnel, and office administrative management.

· Supervised the field team leader, finance, and administration support staff to improve the quality and efficiency of operations.

· Maintained the fixed asset register and conducted periodic physical verification of the assets and stocks, and reconciled them with the register.

· Maintained a risk register for the organization. This enabled us to identify, mitigate, and eliminate possible risks.

· Processed travel advances for staff, including all logistics, accommodation, and field travels, ensuring all advances are fully accounted for within the policy provisions.

• Registered patients and updated patient registers. This reduced the patient waiting time by 30 minutes.
• Tracked drug inventory and replenishment. This won the health centre the best record keeping health centre in the district.
• Created inventory reports and drafted official documents. This made information readily available to the district, ministry and NGOs like World Vision.
• Made timely and accurate weekly surveillance, monthly, quarterly reports, and drug disbursement records. I provided the timely information to the ministry to make informed decisions for the country.
• Acquired hands-on experience in organizational record-handling procedures, earned through training and practical experience.
• Collaborated with team members on projects, ensuring successful completion and timely delivery of tasks. I actively partcipated in Tuberclosis clinics, routine, outreach, and mass immunization and HIV clinics, antenatal clinics, to mention but a few.
• Contributed to the creation of user guides and training materials for optimal use of information resources.
• Monitored progress against project timelines by regularly assessing completed tasks versus remaining deliverables.
• Coordinated schedules for training sessions, ensuring maximum attendance from staff members looking to enhance their skills or learn new ones. I coordinated the CPDs at the health centre and ensured maximum participation by all staff.
• Increased user satisfaction by providing timely and accurate responses to inquiries.
• Maintained confidentiality by adhering to strict data privacy policies while handling sensitive information.
• Assisted with the development of an information management strategy, improving overall organizational effectiveness.
• Analyzed usage patterns within the health center's databases, identifying opportunities for improvement or enhancements that could benefit users more significantly.
• Participated in professional conferences, expanding knowledge base and staying current with industry best practices.
• Served as a liaison between department leaders and end-users, facilitating communication and promoting understanding of information needs.
• Identified areas for improvement in information management systems, leading to enhanced productivity and accuracy.
• Streamlined data entry processes for increased efficiency in managing information resources.
• Continuously updated knowledge of health sector best practices by attending workshops, and professional development courses.
• Provided technical assistance during meetings, setting up equipment as needed for presentations.
• Enhanced information accessibility by organizing and maintaining a comprehensive filing system.
• Welcomed customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific health personnel.
• Resolved client problems and complaints, and referred the complicated cases to my superiors.
• Confirmed appointments, communicated with clients, and updated client records.
• Organized, maintained and updated information in health unit databases.
• Routed incoming mail and messages to relevant personnel without delay. I picked all monthly mail and staff payslips from the district headquarters to the respective staff members.
• Scheduled office meetings and client appointments for staff teams.
• Handled assignments independently with good judgement and critical thinking skills.
• Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
• Handled incoming and outgoing package deliveries, working with clients and pastners to complete special requests and track missing packages.
• Monitored and screened visitors to verify accessibility to inter-office personnel.
• Sorted, received, and distributed mail correspondence between departments and personnel.
• Supported the Health Unit in-charge to account for period funds and preparing the financial report for submission and approval prior to the next disbursement.
• Helped office staff prepare reports and presentations for internal or client-related use.
• Supported the team to prepare a monthly duty rota ensuring that staff time was balanced and that staff were able to enjoy leave.
• Compiled information from files and research to satisfy information requests.
• Tracked important information in Health Information Management System and prepared reports and generated graphs using data.

• Prepared payment vouchers, arranged staff travels, per diems, meals, and incidentals.
• Facilitated field activities and compiled data for reports.
• Filed and retrieved vouchers, issued cheques, and received receipts.
• Reviewed accountabilities from field activities and grantees for accuracy and completeness.
• Handled banking balances from field activities and ensured they were receipted and banked in time.
• Gained skills in reporting, bookkeeping, administration, and staff/community relations.
• Supported the finance team by processing invoices and expense claims promptly and accurately.
• Entered financial data into QuickBooks accounting system with stringent adherence to data security protocols. This was later reviewed by the senior Finance Staff.
• Organized budget documentation and tracked expenses to maintain tight budget controls.
• Supported year-end closing activities, ensuring all transactions were properly recorded before the start of the new financial year.
• Assisted with preparation of monthly financial statements and reports to inform management. I assigned a unique number in ink to every expense supporting documentation to avoid unethical reuse of supporting documentation.
• Helped reconcile bank statements and accounts and maintain accuracy and current records.
• Resolved discrepancies in financial data to increase accuracy and reduce potential backlogs.
• Streamlined vendor payment processes, ensuring timely disbursements to maintain strong relationships. Vendor and consultant invoices were paid within 2-weeks.
• Increased efficiency with thorough maintenance of financial records and documentation. I created a document check-list to ensure that requests were fully supported. This reduced the back and forth querries, reduced payment processing time and increased client satisfaction.
• Managed office inventory and ordered new supplies when items were running low. I provided the administrator with the inventory update from the finance department in a timely manner.
• Reduced discrepancies in accounts receivable by closely monitoring customer payments and following up on overdue balances.
• Maintained confidentiality of sensitive financial information, safeguarding both company data and client privacy.
• Collaborated effectively with cross-functional teams to resolve any financial discrepancies or irregularities.
• Proactively identified potential risks within the organization's finances, alerting management to concerns as needed. This related mostly to sub-grantee expenditure and field activity accountabilities.
• Minimized risk of errors by accurately processing invoices, payments and other financial transactions.
• Pitched in to assist with special projects and additional tasks. I offered logistical support to consultants during trainings in Northern Uganda.
• Supported budget preparation efforts, gathering necessary documentation and historical data for informed planning.
• Reduced errors in financial statements with meticulous attention to detail during data entry and reconciliation processes. Assisted in preparation of monthly financial reports, ensuring accuracy and timeliness for management review.
• Strengthened internal controls by identifying weaknesses and suggesting improvements.
• Contributed to successful audit completion, preparing necessary documentation and answering auditor queries.
• Improved stakeholder confidence by maintaining up-to-date and accurate financial records. Our financial documents were always up to date for review by the Regional and head office designated staff.
• Improved financial record accuracy by conducting regular individual audits, identifying discrepancies early.
• Optimized cash flow management by closely monitoring incoming and outgoing funds. I supported the Finance team to maintain a float and properly accounted for each float.
• Enhanced accuracy of financial forecasting by analyzing trends and past performance data.
• Facilitated timely vendor payments, maintaining strong relationships and ensuring service continuity.
• Ensured compliance with financial policies and regulations, conducting thorough reviews of financial activities.
• Supported senior finance staff with ad-hoc analysis, providing critical data for strategic decision-making.
• Contributed to cost reduction initiatives by analyzing expense reports and identifying areas for savings.
• Played pivotal role in annual budgeting process, coordinating with various departments to gather inputs.
• Assisted in negotiation of terms with suppliers, achieving more favorable conditions for company.
• Enhanced team productivity with organization of financial documents, making information retrieval more efficient.
• Handled day-to-day accounting processes to drive financial accuracy.
• Supported management by processing invoices and documents with consistent on-time delivery.
• Recorded deposits, reconciled monthly bank accounts and tracked expenses.
• Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
• Maintained account accuracy by reviewing and reconciling checks monthly.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Presented audit findings to accounting manager after reviewing results and paperwork.
• Inspected account books and recorded transactions.
• Streamlined daily reporting information entry for efficient record keeping purposes.
• Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
• Tracked financial progress by creating quarterly and yearly balance sheets.
• Streamlined bookkeeping procedures to increase efficiency and productivity.
• Developed monthly, quarterly and annual profit and loss statements and balance sheets.
• Matched purchase orders with invoices and recorded necessary information.
• Gathered, evaluated and summarized account data in detailed financial reports.
• Strengthened financial operations by conducting bank reconciliations and financial reporting.
• Created detailed expense reports to facilitate reimbursement for business expenses incurred.
• Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
• Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
• Implemented new accounting processes to decrease spending and work flow downtime.
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
• Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
• Devised strategic plans to optimize resource allocation, enhancing overall operational efficiency.
• Enhanced client satisfaction by implementing effective communication and project management strategies.
• Negotiated favorable contracts with vendors, ensuring cost savings while maintaining quality standards.
• Conducted comprehensive financial analyses to inform decision-making processes, supporting long-term profitability goals.
• Developed strong relationships with stakeholders to ensure alignment of objectives and facilitate collaboration.
• Established and maintained relationships with key stakeholders for growth opportunities and successful partnerships.
• Developed complete business plans and operational strategies for new and existing business.
• Collected, arranged, and input information into database system.
• Generated reports detailing findings and recommendations.
• Gathered, organized and input information into digital database.
• Evaluated customer needs and feedback to drive product and service improvements.
• Conducted regular reviews of operations and identified areas for improvement.
• Maintained database systems to track and analyze operational data.
• Created and managed project plans, timelines and budgets.

• Taught Business Studies; Computer, Accounts & Commerce for Senior One and Two. Taught subject matter based on information compiled from textbooks, online sites, and other educational materials.
• Managed classroom behavior effectively, promoting respect and fostering a climate conducive to learning. Kept classroom environments consistent and focused on learning by establishing and enforcing clear objectives and rules before each lesson and reviewing them after each lesson ended.
• Developed students'' critical thinking skills by incorporating hands-on activities and real-world problem-solving exercises.
• Used monthly tests, quizzes, and other assignments to gauge students' learning and determine understanding of course materials.
• Promoted a positive learning environment by establishing clear expectations and fostering a sense of community within the classroom. Engaged students
• Differentiated instruction for diverse learners, creating an inclusive environment where all students could thrive academically.
• Increased parent involvement through regular communication and informative meetings, strengthening the home-school connection.
• Participated in ongoing professional development, staying current with best practices in education and bringing fresh ideas to the classroom. I attained 4 hours of CPD every quarter to keep with the changing trends.
• Enhanced student comprehension by utilizing various teaching methods and strategies tailored to individual learning styles.
• Collaborated with colleagues to develop interdisciplinary units, providing students with a more comprehensive understanding of topics.
• Assessed submitted class assignments, determined grades, and reviewed work with struggling students to boost success chance.
• Organized a computer club for students to compete on different exercises, extending opportunities for student growth beyond the school day.
• Each term, I created and developed lesson plans to meet students' academic needs.
• Met with students, parents and administrators to address and resolve students' behavioral and academic issues.
• Designed detailed learning plans for struggling students based on test, homework and assignment records. Everyday, I attended to a minimum of 5 students to address their questions.
• Worked with staff members and teachers to design comprehensive and individualized plans to optimize student education.
• Every week, I participated in a department meeting and provided input to colleagues about student achievement and improvement.
• Shifted between formal and informal methods of teaching to keep students engaged.
• Fostered student curiosity and interest through creative hands-on activities. I gave opportunity to 5 students at each lesson end to relate the lesson to their daily life.
• Each term, I Completed 2 student progress reports mid-term to notify students and parents of strengths and areas of improvement.
• Adapted teaching methods and materials to meet students' varying needs.

• Managed stock records, petty cash, and information flow. Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions. This led to timely monthly replenishment of depleted stock and improved customer satisfaction.
• Arranged new clients, filed documents, tracked meetings, and secured important records.
• Acted as supervisor in the absence of my supervisor. I spearheaded opening up a new outlet that I took leadership on. This performed thrice more that the main branch.
• Gained skills in multi-tasking, handling people, managing computerized office environment, and organizational communication.
• Answered approximately 30 phone calls, routed them, delivering messages to designated staff and I was the face of the office greeting visitors. Opened and properly distributed at least 10 incoming mail to promote quicker response to client inquiries.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues and clients.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships. Introduced a suggestion box that we opened on a weekly basis and responded accordingly to all issues raised.
• Ensured accurate record-keeping with diligent data entry and database management for all company information. I entered information that was reviewed on a weekly basis for timely correction. I also reviewed information entered by colleagues on a weekly basis and proposed corrections.
• Supported staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Assisted with human resources tasks such as updating employee files or submitting time-off requests per organization policy guidelines.
• Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
• Boosted team productivity by managing communication channels and ensuring timely responses to inquiries. I responded to queries within 12 hours.
• Optimized calendar management for the department by scheduling appointments strategically while considering priorities and minimizing conflicts. I had short daily morning meetings with my direct supervisor to assess the department priorities and updated the calendar accordingly.
• Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success. I assembled logistics for the department biannual retreats. I also contributed to the presentations for the annual retreats and staff development sessions.
• Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records. Optimised the ERP system to ensure invoices are fully paid within set timelines. We processed 100% invoices submitted every week.
• Facilitated collaboration within team by organizing regular meetings and tracking project progress. I initiated weekly meetings with each of the finance staff to enhance collaborations.
• Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation. Managed expense reports for staff members, ensuring accurate documentation of spending for budgeting purposes.
• Maintained inventory of office supplies and placed orders. I worked hand in hand with the administrator to review the logs for the replenishment of supplies. I prioritized the payments and supported to follow-up with the delivery from the prequalified and approved suppliers. I trained the fleet manager to capture accurate information in the system for each of the vehicles. This facilitated timely replenishment of the fuel cards.
• Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
• Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
• Improved document processing speed by introducing automated templates for routine correspondence.
• Monitored office supplies inventory, ensuring availability of essential items without overstocking. These included medicines, airtime cards, phones, stationery items, receipts, and forms, among other items.
• Supported recruitment processes, scheduling interviews, and communicating with applicants to improve hiring timelines.
• Contributed to policy updates of the Finance, Human Resources, Travel policy, and Procurement, researching regulations to ensure organisation compliance.
• Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
• Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
• Developed filing system for historical documents, preserving important company records and improving access to information.
• Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
• Managed scheduling for executive team, balancing complex calendars to ensure
• Improved staff morale by organizing recognition programs, acknowledging outstanding contributions and fostering positive work culture.