Jacob Okello
Deputy Admin Manager
Lira
Summary
I am an organized and detail-oriented professional with experience in administrative, logistics, procurement, and inventory management, seeking to leverage expertise in warehouse operations and supply chain management to enhance operational efficiency. An enthusiastic and motivated person with experience and strong organizational skills, attention to detail and ability to work under minimum supervision. Eager to leverage academic knowledge and develop practical experience in a dynamic work environment. Adaptable, quick to learn and committed to contributing effectively to team goals.
Offering foundation in financial principles and administrative support, ready to learn and develop in fast-paced financial environment. Contributes to accurate record-keeping and effective communication, ensuring smooth financial operations. Ready to use and develop attention to detail and organizational skills in [Desired Position] role.
Finance professional with extensive experience in financial administration and office management. Demonstrates strong focus on team collaboration and achievement of results. Recognized for reliability, adaptability, and proficiency in financial software and reporting.
Overview
4
4
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Finance & Administrative Assistant
Mota-Engil Uganda Limited
10.2023 - Current
- Review staff expense claims with supporting receipts and prepare monthly expense reports
- Prepare weekly payment runs by the agreed timetable and financial control procedures and ensure correct coding of all costs
- Act as a point of contact for all accounts payable queries
- Maintain a strong control environment, ensuring accounting records are complete and accurate
- Ensure all transactions are processed accurately within the accounting system, Microsoft Business Central
- Assist the Project Administration and Finance Manager with the maintenance of the fixed asset register
- Provide administrative support for all bank accounts
- Help generate support schedules required in relation to the year-end statutory accounts
- Provide administrative and operational support to the office, such as purchasing office supplies, answering the office telephone, and coordinating with vendors as requested, among other tasks
- Provide logistical and administrative support for partner site visits, meetings, or external stakeholder visits
- This may include, but is not limited to, making hotel reservations, ordering and ensuring the delivery of meals, etc
Administrative Assistant
WBPF CONSULTANTS LIMITED
06.2021 - 09.2023
- Managing Staff attendance system (Biometric system)
- Handling petty cash expenses and bulk cash counting and banking
- Office management: manage mail and ensure the office is clean and organised
- Procurement of office supplies and inventories
- Equipment maintenance: Ensure office equipment is working properly by performing preventive maintenance, calling for repairs, and maintaining equipment inventories
- Scheduling: Schedule meetings, appointments, and travel arrangements activities
- Maintaining the filing system both physically and electronically
- Handling bank, MTN, Airtel and other related subscription works
Volunteer, Procurement and Disposal Unit
OYAM DISTRICT LOCAL GOVERNMENT
11.2020 - 05.2021
- Following and enforcing the public procurement policies and procedures
- Reviewing, comparing, analyzing, and approving products and services to be purchased
- Manage inventories and maintain accurate purchase and pricing records
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc
- Maintaining good supplier relations and negotiating contracts
- Researching and evaluating prospective suppliers
- Preparing budgets, cost analyses, and reports
Education
Bachelors of Procurement and Logistics Management - Procurement Management, Logistics Management, Public Procurement, International Sourcing, Financial Accounting, Corporate Finance, Microeconomics, Macroeconomics, Managerial Accounting
Kyambogo University
01.2017 - 01.2020
Uganda Advanced Certificate of Education - undefined
Aduku Secondary School
01.2015 - 01.2016
Uganda Certificate of Education - undefined
Aduku Secondary School
01.2015 - 01.2016
Skills
Time management
Problem solving
Attention to detail
Collaboration and teamwork
Accountability
Stock reconciliation
Order picking and packing
Microsoft Office suite
Google Workspace
Enterprise Resource Planning Systems
Basic Data Analysis
Microsoft Excel proficiency
Bank reconciliation
Invoice processing
Tax preparation
Accounts receivable
Payroll administration
Cash flow management
Bookkeeping
Expense tracking
Cost accounting
Financial forecasting
SAP
Credit control
Fixed asset management
General ledger maintenance
Financial statement preparation
Teamwork
Fast learner
Multitasking and time management
Teamwork and collaboration
Office administration
Microsoft office
Organizational management
Problem-solving
Data entry
Document and file management
Database entry
Multitasking Abilities
Writing and editing
Applicant tracking systems
Adaptability and flexibility
Documentation and control
Inventory control
Administrative support
Timeline
Finance & Administrative Assistant
Mota-Engil Uganda Limited
10.2023 - Current
Administrative Assistant
WBPF CONSULTANTS LIMITED
06.2021 - 09.2023
Volunteer, Procurement and Disposal Unit
OYAM DISTRICT LOCAL GOVERNMENT
11.2020 - 05.2021
Bachelors of Procurement and Logistics Management - Procurement Management, Logistics Management, Public Procurement, International Sourcing, Financial Accounting, Corporate Finance, Microeconomics, Macroeconomics, Managerial Accounting
Kyambogo University
01.2017 - 01.2020
Uganda Advanced Certificate of Education - undefined
Aduku Secondary School
01.2015 - 01.2016
Uganda Certificate of Education - undefined
Aduku Secondary School
01.2015 - 01.2016