James Okello
Administrative Assistant
Kampala
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Organized and dedicated person with proven track record of providing exceptional customer service in fast-paced environments. Strong decision-making skills to manage multiple, concurrent tasks. Known for team collaboration and reliability in fostering positive work environment.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Winners Chapel International Limited Aka World Mission Agency Trust
03.2021 - Current
- Managing and submitting of daily & monthly bills and invoices for approval before payments is done. example Utility bills, stationaries, electricity bills, & other service providers .
- Works with maintenance staff and outside vendors to ensure that company's equipments are in good conditions. this include automobile equipments, CCTV cameras. Generators, air conditioners, computers, printers, Screens, stabilizers, chairs, Plumbing works etc.
- Coordinate and monitor office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Ensure proper maintenance of all company automobiles equipment’s through fueling, repairs, timely servicing and renewal of their insurance policies.
- Liaise with internal auditors to make and update records of all organizational assets and inventory in 33 organization branches and locations across Uganda.
- Liaise with the ministry of internal affairs to process work permits, operational permits/visas/passes/extensions for the staffs, foreign delegates coming for assignments.
- Ensure compliance to the government entities this includes NGO bureau, National Finance Authority, URSB, as required from time to time by the government example renewal of the organizational permits for operation, registration with PDPO, Filling returns etc
- Monthly analysis of operational cost (stationary, fuel, supplies, communications and office consumables) to be shared with the accounts department for budgeting purposes and tracking expenses.
- Daily supervision of junior staffs ie receptionist, drivers, studio technicians, electricians, cleaners
- Coordinating logistics arrangements and ensuring cost effective accommodation and transportation for both local and international delegates of the commission. example transport, flights bookings etc,
- Responsible for the security of the organization by liaising with security company contractors.
- Ensure proper maintenance of the office buildings, church buildings, and staff residential premises, this includes both minor and major renovations. liaise with project committee.
- Prepares meeting agendas and takes minutes example management meetings, National finance board meeting, projects meetings, Budget meetings, among others.
- Responsible for the general welfare for staffs, church members and coordinate them with the church leadership.
- Liaising with all the landlords on house rent agreements, payments, and handling of challenges in all our rented properties.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Always Promoting a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improve document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Assist with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Loans officer
Platinum Credit Uganda
02.2019 - 05.2020
- Carried out clients Mobilization and Savings Mobilization by conducting lessons sessions on products and services necessary to drive the sector to the next level example managed to reach to 15 clients daily.
- Credit appraisal and Disbursement exercise, through proper loan documentation of application forms, Key facts documents among others.
- Assessment and evaluation of the credit worthiness of potential clients, through screening process, to ensure the willingness of clients and ability to repay the loan
- Delivered exceptional customer service by promptly addressing client concerns and resolving issues as they arose during the lending process.
- Carried out rigorous marketing looking in order to increase the clientele base for the Financial products this was done through niche marketing by introducing clients to available products and services offered in the market.
- Educated potential clients on credit policies and procedures, loan application and requirements, the terms and conditions for the company’s products and services.
- General administration, participating actively in staff meetings, customer care relationships, leadership skills, planning ability, communication skills, regular time management, implementing work ethics and professionalism.
Temporary staff
Uganda National Examinations Board (UNEB)
01.2018 - 03.2019
- Collaborated with team mates to capture data, ensured accurate documentation of reports for reference and retrieval when needed.
- Supervised checkers to minimize examination errors during and after compilation of results.
- Engaged and coordinated with IT in all verification processes of the UCE and UACE results to ensure accuracy of final examination results.
- Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
- Apportioning of scripts to the team leaders of various marking groups in the center
- Coordinated logistics arrangements with the officer in charge for over 800 examiners.
- Worked with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
Education
Bachelor degree - Microfinance
Kyambogo University
Kampala, Uganda01.2017
Uganda Advanced Certificate - UACE
Pope John Paul II College
Gulu Uganda 01.2012
Uganda Certificate Examinations - UCE
Gulu High School
Gulu Uganda 01.2009
Skills
Computer Software Applications (Microsoft Office, Microsoft Excel), power point
Timeline
Administrative Assistant
Winners Chapel International Limited Aka World Mission Agency Trust
03.2021 - Current
Loans officer
Platinum Credit Uganda
02.2019 - 05.2020
Temporary staff
Uganda National Examinations Board (UNEB)
01.2018 - 03.2019
Bachelor degree - Microfinance
Kyambogo University
Uganda Advanced Certificate - UACE
Pope John Paul II College
Uganda Certificate Examinations - UCE
Gulu High School
Quote
Price is what you pay. Value is what you get.
Warren Buffett
References
- Mr Benson Magunda. Director and National Pastor Winners Chapel International aka World Mission Agency,P.O. Box 24022 Rubaga road, Kampala, Uganda.
email: pstbensonmagunda1@gmail.com, +256775088137, +256741222003, ,
- Dr John Nakabago. Director finance and administration, Uganda Management Institute, P.O. Box 20131 K.A.R. Road, Kampala, Uganda, Other responsibility: Board of Director for Winners Chapel International Kampala aka World mission agency Tel : +256772406407,
- Mrs Patricia Okwalinga. Examination officer Uganda National Examinations Board, P.o box martyrs way, ntinda Tel: 0772896830