John Thomas Okiru

(A) Logistics Operation

• Ensure timely delivery of raw materials at low cost
• Make requisitions for VAT deferments, duty remissions and exemptions on machinery and other imported raw materials
• Participate in the selection of freight forwarders and clearing agents based on the selected criteria
• Coordinate with transporters for pick up delivery of the purchased goods for timely delivery
• Liaise with suppliers, shipping line for marine vessels, customs of port entries and on land transporters and update the management on cargo status
• Ensure applicable taxes/duties are paid in time in line with customs regulations
• Ensure trucks are offloaded in time to cub possible charges like truck detention and container demurrage
• Follow up, verify and approve shipping documents like Bill of lading, Airway bill and invoices
• Prepare marine declarations to insurance agencies for goods in transit for certification
• Raise claims to service providers in case of damages, short landing and wrong discrepancies of goods
• Bond keeping and management, Bwims and asycuda operation
• Process necessary clearance and shipping documents and submit to the appointed agents in time
• Ensure bond requirements and license documents are up to date
• Liase with the clearance agents for quick clearance processes
• Verifying quantifications of orders before approvals
• Monitor that purchased goods are properly used and stored in good storage areas
• Monitor/truck goods in transit (GIT) from port of loading to destination
• Submit the final invoices for payments
• Prepare and make daily, weekly, monthly and annual reports to the line mangers and authorities
• Liase with governing authorities like URA, UNBS, UIA, MAAIF for acquisition of required documents and clearance
• Ensure safety and house keeping management

(B)Procurement Operation

• Identifying the procurement needs of the entire organization
• Managing direct procurement processes, including the purchasing or obtaining of raw materials, resources, goods, and services for manufactured goods
• Creating RFQs and overseeing competitive bidding cycles
• Managing procurement budgets, strategies, and payment processes
• Review and evaluate suppliers, freight forwarders and clearing agents performance
• Negotiating contracts with vendors to secure the best deals and terms
• Monitoring supplier performance for optimal business operations performance
• Collaborating with internal departments to ensure procurement needs are met
• Ensuring compliance with relevant regulations, standards, and laws
• Leading the procurement department, including a team of procurement officers and other team members
• Prepare and update purchase orders
• Ensure required orders are delivered within the agreed time

Achievements

• Cost Savings: Successfully negotiated contracts with suppliers, resulting in a 25% reduction in procurement costs.
• Process Improvements: Implemented a streamlined procurement process, reducing lead times by 30% and increasing efficiency by 25%.
• Supplier Development: Developed and maintained a robust supplier base, ensuring a 95% on-time delivery rate and a 99% quality acceptance rate.
• Inventory Management: Implemented an inventory management system such as tally, reducing stock levels by 20% and minimizing stockouts.
• Team Leadership: Led a team of procurement and logistics professionals, providing guidance, training, and mentorship to ensure team members met performance targets.

Goals

• Strategic Sourcing: Develop and implement a strategic sourcing plan to reduce costs, improve quality, and increase supplier diversity.
• Digital Transformation: Implement digital procurement and logistics tools such as Bwims and Asycuda system to increase efficiency, transparency, and data-driven decision-making.
• Supply Chain Optimization: Analyze and optimize the supply chain to reduce lead times, improve delivery performance, and increase overall efficiency.
• Talent Development: Develop and implement a training and development program to enhance the skills and knowledge of procurement and logistics team members.

Why i can be the best candidate.

• Strategic Thinking: Ability to think strategically, develop and implement procurement and logistics strategies that align with organizational goals and objectives.
• Relevant Experience: Proven experience of over 9years in procurement and logistics management, with a strong track record of achieving cost savings, process improvements, and supplier development.
• Communication Skills: Excellent communication skills, with the ability to communicate effectively with stakeholders, suppliers, and team members both in written and spoken.
• Certifications and Education: Relevant certifications education (e.g., Bachelors of commerce and certificate in East african Customs Freight Forwarding Practicing Course EACFFPC, on going in URA training center from Jan 2025-November 2025

• Advise and seek approval of internal customers of modifications from the original requests
• Ensure timely planning and sourcing of goods, works and services
• Receive incoming purchase requisitions, verify specifications conduct the sourcing and update the purchase request and release for approval
• Socialize and implement the approved policies, processes and guidelines
• Identify alternative supply sources for materials, services under the contract and not under contract
• Identify and evaluate potential suppliers and contractors
• Capacity building to operations team, on procurement processes, planning and sourcing method
• Develop item catalogue for the assigned goods to ensure safe planning and purchase
• Purchase of goods, work and services in line with contractual terms and conditions during order request and procession
• Resolve conflicts with supplies and deliveries
• Reconciliation of invoices with finance department for payment
• Collecting samples of goods, services and works to be purchased and forward to the Directors for approvals
• Manage purchase order change requests and coordinate with requesters Budget owners and suppliers
• Collecting quotations/proposals and other invoices from the suppliers and other manufacturers for evaluation and approvals
• Identify and resolve or escalate contract related issues both internally and externally
• Lead on negotiations on behalf of the organization or company
• Work with logistics service providers to ensure safe and timely delivery of purchased goods
• General supervision on fleet staff
• Arrange for periodic maintenance and repair of the vehicles and trucks
• Advise the management on customs and warehousing procedures
• Data management and record keeping

• Ensure smooth operation of the organization or company
• Identifying and evaluating suppliers
• Arrange Transportation for the purchased goods
• Identify and develop strategies for Logistic Barriers
• Guide and oversee performance of new and junior logistics officers
• Develop reports on material and personnel movements and various operational logistics problems
• Ensure all supervised staff members are trained as well as cross-trained adequately
• Develop logistics along with support plans, budget requirements and deployment timelines for new operations
• Coordinate logistics activities related to procurement, funding, substantive units and humanitarian affairs
• Design and develop standard operating methods to manage logistics operations efficiently
• Preparation and processing of shipping documents, Bills of Lading, Dock Receipt, Export Declarations, Consular Invoice, Certificate of Origin, etc
• Customs declaration of goods and services through Ascycuda world system and Single Customs Territory (SCT) in prior to the correct customs regime
• Arrangement for loading of goods on board
• Warehousing and ex warehousing facilities before the goods are transported to docks
• Transportation of goods to docks and arrangement of warehousing at port and other customs bonded Inland container depot (ICDs)
• Booking of shipping space or air freighting and advice on relative cost of sending goods by sea and air
• Ensure all duties and Taxes are well paid to Customs
• Advise clients (Importer and exporters) on customs procedures and selection of good means of transport to be used on particular shipments
• Takes responsibility of the goods/shipment on behalf of the importer/exporter
• Act as Mediator between the exporter/importer and Customs officer

• Preparing goods received notes (GRN) in ERP system
• Coordinate with suppliers and transporters of the purchased goods
• Liaise with suppliers, shipping line for marine vessels, customs of port entries and on land transporters and update the management on cargo status
• Monitor that purchased goods are properly used and stored on good storage areas
• Monitor goods in transit (GIT) from port of loading to final destination
• Verification of goods in prior to documents like T1, Bill of Lading Delivery note, Packaging list and Invoices
• Generate reports and post to the respective persons in time
• Prepare a statistical analytic report with respect to process objectives and key performance indicators
• Ensure bond areas are well utilized
• Receiving and issuing of the needed products/goods and documents in time
• Filling correspondences with suppliers
• Ensure available stock is updated on daily basis
• Ensure proper handling of goods during loading and offloading
• Raise any claims arising on damaged goods, wrong descripted goods to respective persons
• Coordinate and present logistics support to ongoing land, air, rail and sea operations
• Supervision and Office management
• Capacity building to imports and export staff, storekeepers, production line officers and managers on materials procession, logistics and purchase