JOSEPH KIBALAMA

• Supervise, motivate and manage performance and development of staff in line with Company’s goals, objectives, policies and regulations
• Supervising and monitoring branch warehouses on inventory level performances in line with inventory strategies
• Plan for efficient processing of customer orders, receipt of deliveries, replenishment and returned medicines and supplies
• Maintain warehouse in accordance with NDA set standards and other regulators
• Continually monitor stock movements and storage of products to ensure that no stock items that are expired, faulty, adulterated, improperly labeled or inappropriate in any way remain on locations in warehouse
• Supervise bi-annual stock take exercise and investigate errors and variances found after stock take in liaison with relevant staff
• Maintain security checks, controls and measures to ensure stock accuracy through putting up systems in place to control pilferage risks that may occur
• Monitor and implement customer service systems, Policies, Practices and Procedures as per JMS standards
• Maintain adequate stock levels of warehouse operational consumables
• Packing, strapping and other necessary materials), promptly initiate orders for replenishment, and ensure that materials are received, stored and issued out using IFS system
• Maintain handling equipment and ensure that are served and taken good care of by users
• Plan and organize for dispatch of customer orders in timely manner
• Supervise and manage performance of staff in line with expectations of Management
• Manage documentation and reporting of activities
• Verify returned documents after delivery and update ERP, then send transport invoices to accounts for processing
• Consolidate all ready orders for easy identification
• Load trucks in shortest time possible
• Communicate to customers before and after dispatch of orders
• Initiate inventory requisitions to different stakeholders and ensure timely execution
• Recording and documentation of receipts and issuances and ensure that there is proper management for accountability
• Ensuring that spot checks of stocks are carried out and recorded through daily bin reports that are compiled and analyzed on daily basis
• Achievements: Efficient Inventory Management, Timely order processing, Team Leadership, Cost Reduction, Compliance and Regulatory Standards, Implementing Technology.

• Supervise, motivate and manage performance and development of staff in line with Company’s goals, objectives, policies and regulations
• Plan for efficient processing of customer orders, receipt of deliveries, replenishment and returned medicines and supplies
• Maintain warehouse in accordance with NDA set standards
• Continually monitor stock movements and storage of products to ensure that no stock items that are expired, faulty, adulterated, improperly labeled or inappropriate in any way remain on locations in warehouse
• Supervise bi-annual stock take exercise and investigate errors and variances found after stock take in liaison with relevant staff
• Maintain security checks, controls and measures to ensure stock accuracy
• Monitor and implement customer service systems, Policies, Practices and Procedures as per JMS standards
• Maintain adequate stock levels of warehouse operational consumables
• Packing, strapping and other necessary materials), promptly initiate orders for replenishment, and ensure that materials are received, stored and issued out using IFS system
• Maintain handling equipment
• Plan and organize for dispatch of customer orders in a timely manner
• Supervise and manage performance of staff in line with expectations of Management
• Manage documentation and reporting of activities
• Verify returned documents after delivery and update ERP, then send transport invoices to accounts for processing
• Consolidate all ready orders for easy identification
• Load trucks in shortest time possible
• Communicate to customers before and after dispatch of orders.

In charge of maintaining and managing inventories transactions accurately

• Responsible for receipts for both local and foreign consignments for both project and company stock
• Responsible for implementing safety procedures and standards in all warehouse operations by making sure all safety gears are provided to all staff
• Responsible for making requisitions for non-stock items and monitoring their levels of consumption to prevent out of stock
• Responsible to replenish materials both medical and non-medical stock with regards to consumption schedules and customer orders to all branches of JMS
• Responsible to hire and provide training for new temporary employees and also plan supervise workflow in warehouse
• In charge of planning and organizing materials and items at proper places in warehouse through proper pelleting and stacking in different pallet positions
• Responsible to create, plan and implement accuracy in inventory controls through proper picking, bin verifications and stock taking
• Responsible to always check temperature of warehouse and especially cold rooms to prevent damage
• Responsible to check documents for thoroughness and completeness and prepare additional documentation when necessary by following SOPs
• Responsible for dispatching customer orders especially items for projects
• Operating forklift and training new staff on how to operate it
• Achievements: Efficient Inventory Management, Timely order processing, Team Leadership, Cost Reduction, Compliance and Regulatory Standards, Implementing Technology.

• Plan for efficient processing of customer orders, receipt of deliveries, replenishment and returned medicines and supplies
• Maintain warehouse in accordance with NDA set standards
• Continually monitor stock movements and storage of products to ensure that no stock items that are expired, faulty, adulterated, improperly labeled or inappropriate in any way remain on locations in warehouse
• Supervise bi-annual and bi-monthly stock take exercise and investigate errors and variances found after stock take in liaison with relevant staff
• Maintain security checks, controls and measures to ensure stock accuracy
• Monitor and implement customer service systems, Policies, Practices and Procedures as per JMS standards
• Supervise, motivate and manage performance and development of staff in line with Company’s goals objectives, policies and regulations.
• Managed team of warehouse employees, delegating tasks effectively to maintain smooth operations and high morale.
• Implemented loss prevention strategies by closely monitoring security measures, investigating incidents, and providing employee training on theft deterrence techniques.
• Conducted regular inventory audits to maintain accuracy in stock counts and prevent discrepancies or product loss.
• Reduced overhead costs by optimizing storage space utilization and implementing energy-saving practices in warehouse.
• Spearheaded efforts to improve warehouse layout for better organization, accessibility, and overall functionality.

• Responsible to verify proforma invoices from sales desk and printing picks for corresponding proforma invoices
• Responsible for scrutinizing picking list and understand status of items involved
• Responsible for ensuring quality by sampling random items to ensure that products met JMS quality requirements as per Quality Management System (QMS) policy and pharmaceutical guidelines
• Responsible for confirming that shelf life is more than 3 months for regular orders and 1 year for export orders
• Responsible for checking picked items and ensured that were neatly packed in well-labeled boxes as per pick list
• Responsible for entering picked, checked and packed item in management system (IFS)
• Responsible for reporting anomalies to warehouse supervisor
• Responsible for monitoring and measuring of process realization to ensure continual improvement
• Responsible for invoicing fully picked packed orders and finally forwarding them for dispatch
• Responsible for data check, cleaning, and entry during stock take
• Responsible for correction of discrepancies and investigation of variances during stock take
• Achievements: Beat targets constantly by picking more than 400 lines daily, reduced order waiting time by 50%, achieved accurate counts and entries during stock take, received letters of appreciation for good performance, promoted to level of senior warehouse assistant.
• Prepared orders for shipment by picking, packing, and labeling merchandise
• Maintained clean workspace consistently; keeping aisles clear from obstructions promoting workplace safety
• Received and processed incoming stock to keep inventory levels accurate and up-to-date
• Loaded and unloaded delivery trucks promptly for further distribution
• Maintained safe work environment by adhering to safety protocols and regularly inspecting warehouse equipment
• Placed incoming inventory in optimal storage locations to promote continued accuracy and easy retrieval
• Supported timely delivery of orders by efficiently loading trucks according to established procedures and schedules
• Maintained safe work environment by adhering to safety protocols and regularly inspecting warehouse equipment