Kanyana Martha

• Implementing Procurement and its policies and procedures into Kyaninga Child Development Centre in Fort Portal, Kasese, and its other organisations like Kyaninga Mobility, Kyaninga Inclusive Model School, etc.
• Designing and implementing the use of forms like Procurement requisition forms, Local Purchase Order (LPO) forms, Goods Received Notes (GRN), etc Into the organisation.
• Preparing plans for the purchase of products, services and works with the finance manager.
• Designing Framework contracts and Memorandum of Understanding between the organisation and its various suborganisations.
• Following and enforcing the organisations' Procurement policies and procedures.
• Maintaining and updating supplier information such as qualifications, delivery times, product range, etc.
• Arrange and conduct meetings between suppliers and end users to agree on specifications for various products and services.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports for Procurement.
• Working alongside the finance team to ensure proper planning and budgeting for the products, services, and works procured every quarter.
• Discover profitable suppliers and initiate partnerships.
• Negotiate with suppliers to secure advantageous terms.
• Finalize purchase details of orders and deliveries.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Control spending and build a culture of long-term saving on Procurement needs and quantity.
• Work along with all Kyaninga operation centres to determine procurement needs and quality.
• Achievements:
• Successfully introduced and Implemented Procurement and its policies into Kyaninga Child Development Centre and its other organisations hence reducing purchasing costs and also providing proper accountability to the organisation.
• Designing and implementing Procurement tools like Framework contracts, MOUs, Procurement requisition form, Local Purchase Order, Goods Received Notes, etc. which have helped the organisation procure and purchase the right way.
• Designing and implementing a Stores management templet, Quarterly reporting template.
• Procurement planning template, and Procurement expense tracking template which have helped the organisation keep track of all its procurement expenses and inventory.
• Save the organisation money by reducing spending, negotiating for better contracts with suppliers, and keeping track of the usage of various products and goods.
• Ensuring that products, services, and works are delivered right on time hence reducing lead time thus ensuring that the organisations' activities run efficiently.
• Improved the quality and delivery time of various products and services by arranging and conducting meetings between various suppliers and end users to agree on quality and delivery time.
• Generate cost reduction initiatives over a period of time in the organisation.

• Generate Local Purchase Orders to be issued to suppliers using the Integrated Financial Management System (IFMS).
• Manage and document the receipt handling, storage, and release and reporting of documents in the office.
• Maintain an activity book, recording all incoming and outgoing documents in the office.
• Prepare monthly procurement reports.
• Assist in the preparation of bid documents, bid evaluations and arranging bid-opening meetings.
• Manage record keeping of the unit such as procurement files, reports and price lists.
• Assist in the development of appropriate procurement and disposal systems, procedures and guidelines.
• Assist with the maintenance of the procurement plan and the procurement-tracking tool to facilitate timely communication of procurement/purchase needs, status updates on the progress of all orders, and effective and efficient service delivery.
• Assist the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
• Helped in the supplier base expansions participating and helping out in the bidding process of various suppliers for goods services and works
• Achievements:
• Improved the bidding and evaluation process by more than 15% of the time spent each financial year.
• Improved the workflow efficiency in the office by 40% through effective process tracking thus meeting all stipulated task deadlines.
• Improved the supplier base expansions and participation by more than 20% by helping in speeding up the bidding and evaluation processes of various suppliers for goods services and works.
• Achieved supplier on-time delivery improvement by making timely purchase Order issuance and ensuring invoices were approved effectively as per the policy guidelines.
• Eliminated ashy arithmetical errors by more than 35% during the procurement process that would sometimes result in double and/or excess payments to suppliers thus saving a lot of money for the organisation.

• Conduct field training in the local communities to educate people about the use of various Family Planning methods and Sexual Reproductive Health Rights.
• Collect data using applications like Monkey Survey about the use of various family planning methods in the field in order to find ways of improving service delivery in the communities.
• Distribution of Family Planning methods like male and female condoms to various communities in order to reduce the transmission of Sexually Transmitted Diseases (STDs) like HIV/AIDS.
• Advocacy and spreading awareness in communities about Sexual Reproductive Health Rights (SRHRs) to the various communities engaged with Knowledge and Information about Safe Sex (KISS).
• Leadership skills and training in Meaningful Youth Participation and Youth involvement especially concerning Sexual Reproductive Health and Rights under the Right Here Right Now project (RHRN).
• Equipping the youth with knowledge and information about SRHR under Youth Action Movement (YAM) in order to properly educate the youth in the various communities about their Sexual Reproductive Health Rights during the various outreaches that are conducted in the communities.

Achievements:

• Improved the service delivery of family planning by more than 5% through effective data collection (without any errors)
• Improved sexual and Reproductive health training and knowledge dissemination to the engaged communities on how to use various family planning methods in the communities by more than 20% during the contracted training periods. This in turn has helped to reduce the rate of HIV/AIDS transmissions in the region by 5%