KATEGERE BENARD

• Company Overview: Pharmacies - Retail
• Accomplishments:
• Ensured medical and pharmaceutical products as well as related supplies tracked and accountability submitted.
• Scheduled and participated in stock taking exercises and preparing monthly stock reports.
• Use and regular updating of the available Pharmacy inventory system.
• Supported forecasting and quantification of medicines and health supplies (bi-monthly ordering & reporting).
• Managed the pharmacy store (Verification, receiving, shelving and issuing of drugs).
• Managed and filing requisitions and issuing vouchers.
• Reviewed prescriptions and dispensing drugs to patients/Clients.
• Strengthened pharmacovigilance and adherence issues in the pharmacy.

• Accomplishments and Role Profile:
• Accessed and availed medicines and health supplies (ARVs, IPT, PrEP, SRH supplies, anti TBs, and Vaccines) in the supported health facilities (both public and PNFPs).
• Performance Indicators:

(i) Compilation of the Order Fulfillment Rate (OFR) report for Cycle 2, 3 & 4 Public sites and Cycle 5 & 6 for the PNFP sites.

(ii) Number of commodity distributions/redistributions conducted in the review period

(iii) Number of monthly cluster commodity stock status reports compiled and shared

(iv) Number of district vaccine monthly orders always submitted to NMS during the cycle period every year.

• Supported eLMIS (Rx-solution) Performance Indicators:

(i) Proportion of facilities with up-to date Rx database (Use of stock-status reports as proof in cases where PIP is down) during the review period

(ii) Number of staff oriented/mentored/trained in Rx solution in the review period

• Supported RASS implementation among the supported health facilities.
• Performance Indicators:

(i) Proportion of facilities consistently submitting weekly RASS reports in the period under review.

(ii) Number of new persons that are enrolled onto RASS and/or oriented on RASS.

• Supported health facilities to submit timely and complete monthly HMIS 105-Section 6 stock data reports. Performance Indicator: 100% timeliness and completeness in monthly report-submission to the DHIS2 for the supported facilities for the period
• Conducted a Capacity building to facility staff in RASS, Pharmacovigilance, Ordering, HMIS-reporting, e-LMIS systems, RASS among the supported facilities. Performance Indicator: Number of mentorships and/or trainings conducted within the review period.

• Accomplishments:
• Developed and implemented strategies to improve supply chain operations, resulting in a 15% reduction in costs.
• Monitored inventory levels and reordered supplies as needed to ensure product availability for customer
• Conducted audits of suppliers to ensure compliance with safety regulations and quality standards.
• Analyzed data related to order fulfillment process and identified areas of improvement.
• Created reports tracking purchase orders, shipments, invoices, and other relevant information.
• Implemented new software systems for managing inventory levels, processing orders, and tracking shipments.
• Maintained accurate records of all purchases made from vendors including invoices and payment schedules.
• Implemented clear and effective planning strategies to meet supply chain needs, meet demand and optimize distribution.
• Negotiated prices and terms with suppliers, vendors or freight forwarders.
• Implemented new or improved supply chain processes to enhance efficiency or performance.
• Defined performance metrics for measurement, comparison or evaluation of supply chain factors.

• Accomplishments:
• Maintained accurate stock records using inventory management systems (manual or electronic such as Navision, Rx solution)
• Monitored stock levels regularly and generate reorder requests to prevent stockouts or overstocking.
• Identified obsolete, damaged, or slow-moving items and recommend appropriate disposal or reallocation actions.
• Received items delivered against an approved LPO, and verify quality, quantity, and specifications.
• Did physical monthly stock take always and prepared monthly stock reports and share with supervisor for review.
• Ensured the store is well arranged and organized with easy accessibility to items in store.
• Prepared a waybill for any item being dispatched to the field office.
• Prepared a summary of items delivered within the week and share it with the supervisor weekly.
• Notified requesters immediately about delivered items.
• Submitted complete vendor invoices to finance.
• Kept accurate and completed store records for audit reference such as waybills, delivery notes, GRNs, Invoices, bin cards, stock cards, etc.
• Issued goods up on approved requisitions, invoice note and delivery notes.
• Take part in stocktaking or verification exercise as per schedule of management or stores.
• Kept store in order (arranging items in orderly way the store.) and labelled stock for easy identification.
• Ensured that the stocks are tallying at all the time.
• Made sure we must wear PPE and adhered to all safety rules at the workplace.
• Implement and monitor health, safety, and environmental policies.
• Conduct site inspections and identify potential hazards.
• Ensure compliance with legal and company HSE requirements.
• Assist in incident investigations and prepare reports.