Komugisha Emma
Procurement Officer
Kampala
Summary
Motivated and results-oriented professional with a strong background in procurement process management, administrative support, project management, and client outreach. Experienced in coordinating documentation, overseeing task completion, and providing exceptional service in fast-paced environments. Proficient in Microsoft Office applications with excellent organizational and communication skills. Experienced with supplier negotiation, inventory management, and cost reduction strategies. Utilizes strategic sourcing to enhance procurement efficiency and secure favorable terms. Track record of building strong supplier relationships and ensuring seamless supply chain operations.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Procurement Officer
Boots Construction Company Ltd
01.2020 - 01.2022
- Coordinated project documentation and ensured timely task completion for client projects, leading to a 10% reduction in project costs
- Facilitated communication with stakeholders through proactive client outreach, utilizing email, social media, and phone calls
- Scribed and documented meeting notes for internal and client meetings, providing actionable insights for project stakeholders
- Managed vendor relationships and optimized procurement processes, resulting in on-time delivery and adherence to project schedules
- Assisted in creating and updating technical documentation, ensuring alignment with operational standards
- Reduced costs with meticulous supplier negotiation and strict adherence to budget constraints.
- Built relationships with vendors to negotiate ideal terms for purchases.
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Sourced high-quality products by establishing stringent selection criteria for potential suppliers based on quality, price, and service reputation.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Evaluated vendor performance regularly to maintain reliable supply chain operations and address issues promptly.
- Monitored market trends closely to identify potential shifts in pricing or availability that could affect procurement decisions.
- Participated in professional development opportunities to stay current with industry best practices and continuously improve procurement skills.
- Prepared accurate purchase orders using relevant software applications, ensuring clear communication of requirements to suppliers.
- Developed strong partnerships with vendors to secure favorable pricing, payment terms, and delivery schedules.
Finance and Administrative Officer
Square Financial Services Ltd
01.2013 - 01.2020
- Oversaw administrative tasks, including client outreach and follow-up calls, to ensure high-quality customer service
- Provided comprehensive financial reports and processed client transactions, improving operational accuracy and efficiency
- Maintained organized client records and supported project communication through regular documentation updates
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Contributed to successful projects by providing essential administrative support and resource management.
- Assisted clients with daily living needs to maintain self-esteem and general wellness.
- Trained and supervised employees on office policies and procedures.
- Remained solutions-oriented in face of complex problems to assist management and overall business direction.
- Increased customer service success rates by quickly resolving issues.
Internship
Ministry of Energy and Mineral Development
01.2012 - 01.2013
- Supported procurement operations by documenting and tracking contracts, assisting with communication and project documentation
- Conducted market research to inform procurement decisions, enhancing value-driven purchasing strategies
- Drafted solicitation documents, issued and received bid documents
- Recorded and filed documents, public procurement forms
- Assisted in receipt and monitored
- Supported creation of detailed, technical financial models to value potential acquisition targets.
- Conducted research for various projects, leading to well-informed decisions and successful outcomes.
- Utilized strong communication abilities during presentations which led to increased understanding among colleagues regarding project goals and objectives.
- Developed organizational skills through managing multiple tasks simultaneously while adhering to strict deadlines.
- Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
- Provided exceptional customer service by promptly addressing inquiries, ensuring a high level of satisfaction among clientele.
- Prepared comprehensive reports summarizing data analysis findings, informing key decision-makers of important trends and patterns.
- Maintained database systems to track and analyze operational data.
Education
Diploma - Procurement and Supply
Chartered Institute of Procurement and Supply (CIPS)
01.2022
Bachelor - Procurement and Logistics Management
Kyambogo University
01.2011
Uganda Advanced Certificate of Education -
Lubiri High School
01.2007
Uganda Certificate of Education -
Kisubi High School
01.2005
Skills
- Project Management & Task Coordination
- Client Communication & Outreach
- Microsoft Office Suite Proficiency
- Strong Organizational Skills
- Multitasking & Prioritization
- Document Preparation
- Contract Negotiations
- Supplier Relationship Management
- Vendor Sourcing
- Bid process management
- Supplier research
- Procurement activity coordination
- Bid solicitation
Accomplishments
- Supervised team of 50 staff members.
- Resolved product issue through consumer testing.
- Achieved 90% by completing 100% with accuracy and efficiency.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Documented and resolved complains and inquires which led to 5% customer retaination.
References
- Ajutu Emmanuel, Commissioner, Ministry of Energy and Mineral Development, P.O.Box, 7270, Kampala, Uganda, ajutuemma@gamil.com, +256 712 250 142
- Moli Tom Atikoro, Senior Architect, Ministry of Works and Transport, P.O.Box, 7174, Kampala, Uganda, m.molitom@gmail.com, +256 782 716 044
- Namawejje Salama, Operations Manager, DHL Domestic, Plot 23 Luthuli Ave, Kampala, Uganda, Sally.n@gmail.com, +256 701 459 421
Certificationsandadditionalskills
- CIPS Level 4 Diploma in Procurement and Supply
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent interpersonal and communication skills with a focus on client relations and proactive engagement
- Strong organizational skills with the ability to prioritize and multitask effectively
Certification
- Chartered Institute of Procurement & Supply Diploma (CIPS Diploma) – Chartered Institute of Procurement & Supply.
- The New Legal Framework in Public Procurement Preparation of Statement of Requirement -Public Procurement and Disposal of Public Assist 2009,November
Timeline
Procurement Officer
Boots Construction Company Ltd
01.2020 - 01.2022
Finance and Administrative Officer
Square Financial Services Ltd
01.2013 - 01.2020
Internship
Ministry of Energy and Mineral Development
01.2012 - 01.2013
Bachelor - Procurement and Logistics Management
Kyambogo University
Uganda Advanced Certificate of Education -
Lubiri High School
Uganda Certificate of Education -
Kisubi High School
Diploma - Procurement and Supply
Chartered Institute of Procurement and Supply (CIPS)
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