Kyomugisha Peruth Mutabazi
Finance Operations Analyst
Summary
Resourceful and professional finance administration officer with 5+ years working experience in supporting institutional finance and admin function; deep experience working with management to assist in monitoring the finance, administrative management of program activities and ensuring smooth & efficient implementation of finance, administrative priorities & initiatives.
Currently a Finance & Administrative Assistant at University of California San Francisco (UCSF), under Global Programs for Research & Training, Uganda.
Overview
11
11
years of professional experience
9
9
years of post-secondary education
Work History
Finance & Administrative Assistant
UCSF – Global Programs For Research & Training, Uganda
2017.03 - Current
- Financial administration. Led implementation and execution of core financial processes like preparing payments, facilitating audits, payroll support, ensuring compliance with established internal controls, maintaining budgets & budgeting guidelines, QuickBooks & PeopleSoft entry, administration of bank accounts & account reconciliations, processing industry-recognized certifications like TIN certificates etc.
- Management of financial activities. First point of contact in Uganda office, link between finance, operations & program teams.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Built and maintained excellent relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Volunteered to help with special projects of varying degrees of complexity.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Assisted coworkers and staff members with special tasks on hiring.
- Continually sought methods for improving daily operations, communications with stakeholders, recordkeeping and data entry for increased efficiency.
- Managed filing system, entered data and completed other clerical tasks.
- Opened and properly distributed incoming mail to promote quicker response to inquiries.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Liaised between programs and staff and maintained effective lines of communication. Managed phone and email correspondence and handled incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Finance & Operations Officer
The Collective Uganda Limited (TCUG)
2016.03 - 2017.02
- Improved overall financial reporting by streamlining control processes and reporting structures, reduced process discrepancies 20% by accurately maintaining finance systems.
- Assessed expansion plans and costs to forecast trends and recommend changes to align strategies.
- Developed strategic plans for day-to-day financial functions.
- Collaborated with management, technical crew members and supervisors to organize efficient finance priorities and achieve set financial targets.
- Protected organization assets with strategic risk management approaches including maintaining and updating organization's asset register. Maintained equipment at operational readiness annually.
- Coordinated and led meetings to inform management and stakeholders of operational challenges and suggested improvements.
- Reviewed and revised standard operating procedures to incorporate employee and management feedback and streamline processes.
- Collaborated with executives and management to review projected revenue and adjust resources accordingly.
- Planned and resourced personnel and logistics for operations component exercises resulting in highly trained personnel ready to act quickly in critical roles.
- Verified compliance with best business practices throughout organization.
- Built and strengthened relationships across functional leadership areas to keep revenue development and operational plans interconnected and effective.
- Strategically coordinated operations according to objectives and capabilities, effectively allocating resources to meet demands.
- Leveraged meeting minutes to measure progress and accountability.
- Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
- Collaborated on operational support tasks to achieve common goal.
- Updated and published standard operating procedures (SOPs) using stakeholder and employee input and feedback resulting in clearer and more useful instruction for users.
- Coordinated visits and provided briefs to stakeholders, improving knowledge and awareness of operational activities, programs and strategies.
- Provided excellent service to maintain and improve stakeholder relations, strengthen loyalty and contribute to organization's revenue growth.
- Optimized business processes to foster operational efficiency.
- Implemented processes that simplified procedures and reduced average processing time.
- Interfaced with department heads to establish tracking mechanisms and processes that created clear and effective information flow internally and with external stakeholders.
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications, and missed deadlines.
Office Manager
Global Research Administration & Management Services Ltd (GRAMS)
2015.06 - 2015.11
- Researched & availed purchase information to support budget planning, including expenditures & financial commitments.
- Procured goods and supplies while adhering to industry rules & procedures.
- Managed all finance & operational procedures including; preparing & processing payments, recording accounts payable & receivable, cost analysis, financial reporting, reconciliations and participating in financial audits.
- Developed & implemented finance procedures, executed on-time budget management for senior leadership.
- Collaborated with teams to initiate best finance practices, managed finance structures to improve organization's finance function and achieve set project goals.
- Developed finance solutions to ensure stakeholders are up to speed with organization’s finance needs.
- Identified business needs, participated in networking & advertising, increasing client base by 7%
- Assisted in preparing budgets and in coordination of adherence to established procedures.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Created, maintained and updated filing systems for paper and electronic documents.
- Reported to senior management on organizational performance and progress toward goals.
- Managed compliance to keep organization operating within legal and regulatory guidelines.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Controlled finances to lower costs and keep business operating within budget.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Opened GRAMS office location and monitored changes to uphold successful operations, strategies and maximize business success.
Finance, Research Administration & Procurement Trainee
Infectious Diseases Research Collaboration (IDRC)
2014.06 - 2014.08
- Procurement & inventory management support: computed and created purchase orders in MS Excel to monitor inventory levels & manage inventory transactions, verify purchase requisitions and expedite orders.
- Assessed areas of service concern and developed improvement plans.
- Maintained consistent communication with stores & suppliers to confirm and track orders and verify price revisions on purchase orders.
- Assisted in evaluating and analyzing offers received from suppliers and service providers.
Finance & Marketing Trainee
AON Uganda Ltd
2013.06 - 2013.08
- Financial analysis & reporting: used e-Global software to prepare monthly reconciliation of bank accounts and took corrective action on deviations
- Analyzed financial statements against forecasts and prepared variance analysis.
- Audited, balanced, and reconciled payroll.
- Conducted quality controls on all payments, invoices, claims and petty cash requisitions.
- Served as internal point of contact for all inquiries in finance department.
- Finance department monitoring & coordination: managed quality by working closely with staff to maintain adherence with project finance requirements
- Increased customer satisfaction by solving problems and concerns in finance department effectively.
- Developed and implemented comprehensive marketing strategies to increase brand awareness and customer acquisition.
- Maintained agile, responsible organization with sustained revenue growth by monitoring industry forecasts, honing budgets and adjusting finance strategies.
- Analyzed data to uncover insights and identify key opportunities to inform strategic decisions.
Education
Bachelor Of International Business, Second Class Honors – Upper Division -
Makerere University
Uganda 2012.09 - 2015.06
Certificate in Computer Applications -
Makerere University
Uganda 2012.01 - 2012.02
High School Diploma -
Nabisunsa Girls' School
Uganda 2006.02 - 2011.11
Skills
Financial managementundefined
Timeline
Finance & Administrative Assistant
UCSF – Global Programs For Research & Training, Uganda
2017.03 - Current
Finance & Operations Officer
The Collective Uganda Limited (TCUG)
2016.03 - 2017.02
Office Manager
Global Research Administration & Management Services Ltd (GRAMS)
2015.06 - 2015.11
Finance, Research Administration & Procurement Trainee
Infectious Diseases Research Collaboration (IDRC)
2014.06 - 2014.08
Finance & Marketing Trainee
AON Uganda Ltd
2013.06 - 2013.08
Bachelor Of International Business, Second Class Honors – Upper Division -
Makerere University
2012.09 - 2015.06
Certificate in Computer Applications -
Makerere University
2012.01 - 2012.02
High School Diploma -
Nabisunsa Girls' School
2006.02 - 2011.11
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