Massy Kabuye Naggayi

• Overseeing financial management and accountability requirements of program by establishing and maintaining relevant financial management policies, systems, structures and procedures to support project implementation
• Design and develop systems and procedures to ensure that all program financial management matters are handled in accordance with KCCA and EU rules/requirements and records are kept and financial reports are submitted in timely manner
• Coordinate compilation of periodic project financial reports for submission to various stakeholders
• Develop systems and policies to ensure smooth operation of program finance office
• Work closely with program manager over implementation period to ensure adequate financial planning and manage funding needs of program
• Liaise with EU and counterpart agents to ensure adequate funding for project for project at all times
• Manage project finance relationship with internal and external auditors
• Put in place sound policies and procedures to manage project financial risks

Achievements

• Gathered financial information, prepared documents.
• Created cashflow forecasts for program team to meet set targets
• Monitored 5-employee team while handling day-to-day accounting processes and financial accuracy

• Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows.
• Created successful work schedules for each team member to maintain deadlines .
• Adjusted job assignments and schedules to keep pace with dynamic business needs, factoring in processes, employee knowledge and customer demands.
• Handled customer complaints, resolved issues and complex issues referred to Manager Financial Accounting for management.
• Supervised and managed authority expenditure and payment processing system, in accordance with financial regulations, PPDA and accounting manual.
• Supervised payment processing of staff claims, imprest, supplier invoices, staff salaries and any other claims in line with financial regulations.
• Verified accuracy and authenticity of expenditure and payment transaction posted on IFMS to ensure accuracy.
• Certified payments in line with KCCA approved budget and Chart of accounts and ensure correct allocation of expenses to budget lines, accounting period, transaction analysis and narrations.
• Supervised reconciliation of General ledger and creditors’ accounts.
• Tracked and prepared quarterly reports of expenditures to Manager.
• Responded to all queries and inquiries addressed to section from internal and external stake holders.
• Managed performance and development of staff in unit in line with HRMM.
• Handled 15 calls per day to address customer inquiries and concerns

• Received, verified and processed suppliers invoices, procurement / local purchase orders and staff claims in line with accounting regulations.
• Processed and submitted statutory deductions to tax authorities in accordance with accounting regulations
• Processed payments of salaries, benefits and overtime for temporary staff and pensioners
• Created and updated expenditure reports in IFMS.
• Liaised with Ministry of Finance on issues arising from payables module
• Responded to audit queries and inquiries addressed to section from internal and external stake holders.
• Alternate user payment processing

• Prepared bank reconciliation statement (Cash management module on IFMS
• General Ledger reconciliation for purchasing module and payables
• Prepared and maintained creditor`s schedules to feed into financial statements
• Monitored Authority trial balance for accuracy of posted transactions and run accounting procedures in IFMS
• Maintained filling system for payment documents
• Attended to queries from both internal and external auditors
• Trained 10 new staff members on all IFMS related modules.
• Actively participated in preparation of Financial statements and compiling supporting schedules to accounts where Authority has on several occasions got unqualified opinion from Auditor General and awards from ICPAU.

• Reviewed operating budgets periodically to analyze trends affecting budget needs
• Reviewed monthly operations to assess compliance with budgets and determine necessary adjustments for future plans.
• Consulted with unit heads to ensure adjustments are made in accordance with program changes in order to facilitate long-term planning and budget forecasts.
• Monitored and reported budgetary discrepancies to Division Finance Officer to maximize reporting efficiency and spending plans.
• Carried out consultations with community and political leaders (councilors) to compile information for Budget conference
• Analyzed revenues, expenditures and cash management.
• Directed preparation of regular and special budget reports to interpret budget directives and recommended to Division Finance Officer
• Implemented budgetary monitoring techniques to improve Divisional spending habits.
• Suggested spending improvements boosting absorption of budgets by 60%

• Interpreted Division Town Clerk`s directives to define and document administrative staff processes.
• Maintained protocol throughout routine work days and special events in Division
• Prepared and maintained taxpayers register for trading Licenses and markets at both Parish and Division Level
• Sensitized taxpayers on changes in revenue collection laws and dispute resolution procedures.
• Delivered top-notch administrative support to Parish of jurisdiction, promoting excellence in area Local Council.
• To maintain wages and leave records for members of staff and temporarily staff.
• Prepared and submitted monthly updates on revenue collection and activities in my Parish of Jurisdiction.
• Consulted with Division Finance Officer to assess requirements and develop operational enhancements to streamline revenue collection processes and increase team performance.
• Communicated Division objectives in my Parish of jurisdiction through regular correspondence and scheduled status updates.