Summary
Overview
Work History
Education
Skills
Certification
Conferences
References
Timeline
Generic
Moses Ojan

Moses Ojan

Kampala

Summary

Results-driven supply chain professional with extensive experience in inventory control and warehouse management. Proven ability to streamline operations and ensure timely procurement, contributing to organizational efficiency. Known for strong teamwork and adaptability in dynamic environments, leveraging key skills in logistics and resource management.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Enginerring Stores Officer

Uganda National Airlines Company Limited
08.2023 - Current
  • Procurement, custody and account for all the components and materials used on the Uganda Airlines fleet.
  • Responsible for payment processing to suppliers and vendors.
  • Ensure that before being stored and inventoried, all the controlled materials are inspected and certified by the receiving inspector in accordance with the UCAA regulations.
  • Negotiating with the suppliers and vendors for the best terms and seeking authorization from the Director of Maintenance where necessary.
  • Reconcile invoices, issue notes with the physical count and notify the supervisor in case of any discrepancies.
  • Regular checking of environmental (storage) condition i.e. cleanliness, temperature and humidity under which aircraft materials and parts are stored.
  • Raising the necessary paper work for exporting and repair of aircraft parts.
  • Monitor the supplier performance using a non-conformance report form.
  • Provision of relevant information to the supervisor on the status of the fast moving materials especially consumable aircraft parts.
  • General supervision of the stores in the absence of the stores supervisor.
  • Prepare orders, ensuring the packaging and proper dispatching.
  • Report missing materials/damage/robbery.

Ag. Materials Manager

Uganda National Airlines Company (Uganda Airlines)
05.2021 - 07.2023
  • Managed the purchasing from order placement to delivery, ensuring compliance with all the legal requirements.
  • Utilized supplier databases to source and select vendors that aligned with the company's purchasing requirements.
  • Established and maintained a strong relationship with suppliers and facilitate negotiations and ensure long-term partnerships.
  • Maintained adequate stock levels to meet the fleet requirements.
  • Ensured all process of parts receipts are followed and approved spares are entered into bonded stores on receipt of approved documentary evidence and parts segregated as per the regulations.
  • Ensured that all items issued from stores are accounted for by entries on the stores requisition/issue voucher form and are entered into the Maintenance Information Software (ADT Wings) for stock control.
  • Ensured all orders for spares are approved by the Director of Maintenance prior to ordering.
  • Oversaw efficient procurement of materials and services required for the maintenance operation and ensure only parts from approved sources are obtained.
  • Managed inventory of spare parts and tools and ensuring availability to meet aircraft demands, whilst minimizing costs.
  • Established and periodically reviewed reorder levels and quantities for all spares, based on Required Service Level, Forecast Demand, and Lead Time; ensure timely replenishing of materials when the available quantity falls below reorder levels.
  • Ensured accurate records for all purchasing and logistics activities and inventories are kept in compliance with industry and company regulatory requirements.
  • Oversaw the general management of Engineering Stores: regular check of environmental conditions (i.e., Temperature, Humidity, etc.)
  • Monthly submitted inventory and spare parts procurements to Director of Maintenance and finance department.
  • Reconciled invoices from suppliers against tools and parts procured and raised the necessary documents for payment.


Engineering Stores Officer

Uganda National Airlines Company (Uganda Airlines)
07.2019 - 05.2021
  • Procurement, custody and account for all the components and materials used on the Uganda Airlines fleet.
  • Ensured that before being stored and inventoried, all the controlled materials are inspected and certified by the receiving inspector in accordance with the UCAA regulations.
  • Negotiated with suppliers and vendors for the best terms and seeking authorization from the Director of Maintenance where necessary.
  • Reconciled invoices, issue notes with the physical count and notify the supervisor in case of any discrepancies.
  • Regularly checked of environmental (storage) condition i.e. cleanliness, temperature and humidity under which aircraft materials and parts are stored.
  • Raised the necessary paper work for exporting and repair of aircraft parts.
  • Monitored the supplier performance using a non-conformance report form.
  • Provision of relevant information to the supervisor on the status of the fast moving materials especially consumable aircraft parts.
  • General supervision of the stores in the absence of the stores supervisor.
  • Prepared orders, ensuring the packaging and proper dispatching.
  • Report missing materials/damage/robbery.


Pharmacy Storekeeper

Medecins Sans Frontieres (MSF-France)
06.2018 - 06.2019
  • Received orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them and stores materials in accordance with the system in force, in order to ensure continuous availability.
  • Controlled warehouse facilities in order to ensure materials are in good conditions. It includes;
  • 1. Monitor humidity and temperature in the warehouse two times a day.
  • 2. Assistted the supervisor in monitoring temperature of the cold chain storage.
  • 3. Ensure cleanliness of the premises (stock pharmacy).
  • 4. Control warehouse limited access to authorized personnel and ensure doors and other exits are secure.
  • 5. Assist the supervisor in ensuring good storage conditions of all items in the pharmacy.
  • Prepositioned stock management.
  • 1. Assist the supervisor in maintaining and updating the kits and modules.
  • Management of documents.
  • 1. Assist in filling and archiving pharmacy documents.
  • 2. Assist the supervisor in updating the stock cards.

Stores and Materials Assistant

Meridiana Africa Airlines dba Air Uganda
10.2009 - 07.2014
  • Procurement, custody and account for all the components and materials used on the Air Uganda fleet.
  • Ensured that before being stored and inventoried, all the controlled materials are inspected and certified by the receiving inspector in accordance with the Air Uganda MPM.
  • Negotiated with the suppliers and vendors for the best terms and seeking authorization from the Director of Maintenance where necessary.
  • Reconciled invoices, issue notes with the physical count and notify the supervisor in case of any discrepancies.
  • Regular check of environmental (storage) condition i.e. cleanliness, temperature and humidity under which aircraft materials and parts are stored.
  • Raised the necessary paper work for exporting and repair of aircraft parts.
  • Monitored the supplier performance using a non-conformance report form.
  • Provision of relevant information to the supervisor on the status of the fast moving materials especially consumable aircraft parts.
  • General supervision of the stores in the absence of the stores supervisor.

Education

Social Work And Social Administration - Social Work and Social Administration

Uganda Christian University
04.2008

Uganda Advanced Certificate of Education - undefined

Arua Public Secondary School
11.2003

Uganda Certificate of Education - undefined

Ombatini Secondary School
11.2000

Skills

  • Negotiation skills
  • Vendor management
  • Warehouse operations
  • Materials handling
  • Purchase order management
  • Cycle counting
  • Shipment tracking

Certification


  • Safety Management Systems for Maintenance (SMS) and Repair Organizations contacted by IATA - July 2024.
  • Transportation of Dangerous Goods by Air - Recurrent as per the IATA Dangerous Goods Training Guidance 7.3 (Supervised assessment at Das Aviation School - March 2024.
  • Incoming Goods Inspection Initial Course at Kenya Airways Engineering Training School - February 2024.
  • EASA awareness and ESDS course at Kenya Airways Engineering Training School - January 2024.
  • Performance Based Navigation(PBN), Initial at Aero Consultants - December 2023.
  • Reduced Vertical Separation Minimum (RVSM) Course at Aero Consultants - December 2023.
  • Human Factor, Recurrent at Aero Consultants - December 2023.
  • Airbus Warranty and Supplier Management Training contacted by Airbus - June 2023.
  • Public Procurement and Disposal procedures contacted by PPDA - April 2023.
  • Attended a Basic Fire Safety Awareness training, Uganda Fire Experts - April 2021.
  • Basic First Aid training conducted, Uganda Fire Experts April 2021.
  • Executive General Familiarization Course, Airbus - February 2021.
  • IATA Dangerous Goods Regulations (DGR) Initials Category 6 at Das Aviation School - November 2020.
  • Human Factors Maintenance Crew Training – Initial conducted, Aero Consult June 2020 — June 2020
  • RVSM Training – Initial, Aero Consult June 2020 — June 2020
  • First Aid training, Uganda Red Cross February 2018 — February 2018
  • AITA Dangerous Goods Regulations (DGR) - Initials Categories 7 and 8, AITA Training and Development Institute October 2013 — October 2013
  • Crew Resource Management, THINK Aviation training - Kenya April 2013 — April 2013
  • Stores and Materials Control, Uganda Management Institute April 2011 — April 2011
  • Tire Care and Maintenance, Good Year Aviation February 2009 — February 2009

Conferences

1. Materials Support Roadshow Middle East By Satair

References

  • Enosh, Magumade, magumade@yahoo.co.uk, +256 (0) 772 991 525, Medecins Sans Frontieres - France
  • Paul Lukanga, lukangap@gmail.com, +256 (0) 758 966 745, East African Civil Aviation Safety and Security

Timeline

Enginerring Stores Officer

Uganda National Airlines Company Limited
08.2023 - Current

Ag. Materials Manager

Uganda National Airlines Company (Uganda Airlines)
05.2021 - 07.2023

Engineering Stores Officer

Uganda National Airlines Company (Uganda Airlines)
07.2019 - 05.2021

Pharmacy Storekeeper

Medecins Sans Frontieres (MSF-France)
06.2018 - 06.2019

Stores and Materials Assistant

Meridiana Africa Airlines dba Air Uganda
10.2009 - 07.2014

Uganda Advanced Certificate of Education - undefined

Arua Public Secondary School

Uganda Certificate of Education - undefined

Ombatini Secondary School

Social Work And Social Administration - Social Work and Social Administration

Uganda Christian University

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Moses Ojan