Musa Kalema
Procurement And Supply Chain Professional
Entebbe
Summary
Highly motivated and experienced professional with a strong educational background and passion for Procurement and Supply Chain Management. Currently pursuing a Master's Degree in Supply Chain Management (MSCM) at the Uganda Management Institute (UMI), holds a Postgraduate Diploma in Logistics and Transport Management (First Class Honours) and an Advanced Diploma in Procurement and Supply (CIPS Level 5). Also completed a Postgraduate Diploma in Project Planning and Management. Brings a comprehensive skill set with a Bachelor's Degree in Procurement and Logistics Management (First Class Honours) and a Uganda Diploma in Business Studies specializing in Purchasing and Supply Chain Management. Active member of three professional bodies, including the Chartered Institute of Procurement and Supply in the United Kingdom, Next Level Purchasing Association in the United States, and Institute of Procurement Professionals of Uganda (IPPU). Dedicated to staying up-to-date with industry trends and best practices.
Overview
23
23
years of professional experience
12
12
years of post-secondary education
4
4
Languages
Work History
Regional Procurement Officer/Head Delegated PDU
UNRA NATIONAL ROADS AUTHORITY
Gulu, Uganda
11.2018 - Current
- Participate in the preparation of Annual Procurement Plans, guiding User Departments to make the plans
- Receive procurement requisitions and prepare bidding documents
- Submitting bidding documents to the Contracts Committee for approval
- Issuing bidding or solicitation documents to invited suppliers, and receiving them for further management
- Evaluating bids and submitting evaluation reports to the Contracts Committee for approval
- Preparing contracts in favor of Best-Evaluated Bidders and issuing them once they have been approved
- Conducting due diligence exercises on suppliers before the supplier is committed to dealing with the organization
- Undertaking site inspection of deliveries during contract management
- Making reports and submitting them to stakeholders to aid decision making and planning
- Offering technical expertise to stakeholders regarding the procurement business
Supplies Officer
UGANDA NATIONAL ROADS AUTHORITY
07.2016 - 10.2018
- Raising purchase requisitions in the Integrated Financial Management System and generating Local Purchase Orders for the supply of goods and services to the entity
- Soliciting for Request for Quotations from suppliers and placing Local Purchase Orders to the Best Evaluated Bidder
- Following up on the Purchase Orders sent to suppliers to ensure that goods and services are delivered on time
- Receiving goods supplied to the station by raising a Goods Received Note (GRN) and ensuring goods are kept safely in the stores
- Processing suppliers' payments by organizing and forwarding all the necessary documents to Accounts for payment
- Managing and issuing fuel to station vehicles to facilitate Force Account operations, as well as managing the fleet aspect of this function
- Periodically conducting field inspections of all materials delivered to the field to ensure there is value for money and accountability
- Assist in the management of assets of the entity by regularly updating the asset register when necessary and ensuring assets are in good working order at all times
- Participated in planning and budgeting for the station as a member of the Budget Committee
- This also involved ensuring that the station attains effective budget performance for each quarter
- Ensuring that all items in the stores are safe, free from obsolescence, and reporting on the status of all stock on a monthly basis
- Issuing materials to user departments against duly signed store requisition forms and advising management on stock procurement
- Dispose of undesired or obsolescent items in store by arranging for disposal at the station level
- Arrange and participate in the annual stock-taking exercise at the station, and ensure that all resources for this exercise are available
Contact Centre Supervisor
UMEME Ltd
05.2011 - 06.2016
- Plan the work operations, ensuring that the Centre operates within budget
- Prepare and submit periodic reports on all the Contact Centre operations, including the agent performance reports, Daily Labour reports, end of shift report, and submit them to the relevant persons
- Analyzed call volumes on a continuous basis and kept the manager informed of the call trends, recommending solutions to address the inconsistencies
- Supervised the shift personnel on a daily basis, monitoring their performance and handling customer complaints that were escalated to me
Store Keeper
UMEME Ltd
04.2010 - 01.2011
- Raising material requisition orders to the procurement department to replenish stock
- Maintaining optimum stock levels by ensuring that stock doesn't go below the minimum level to cause stockouts
- Ensuring cost reduction through ordering only the required quantities and qualities
- Following up on the purchase orders in liaison with the procurement department and suppliers to ensure that effective lead times are observed
- Providing technical information to suppliers relating to the materials to be procured
- Receiving materials in their right quantities and quality by matching the delivery notes and the purchase orders for specifications
- Signing Goods Received Notes after reconciling the delivering process with the specifications, and after technical inspection of the materials has taken place
- Storing the supplies in their respective locations in the designated stores
- Issuing materials to respective user departments against fully authorized requisition documents
- Participating in the stock-taking exercise to verify that physical stock conforms to the documents in place and carrying out reconciliation where there are irregularities
Customer service Executive
UMEME Ltd
10.2007 - 04.2010
- Analyzing customer needs and advising them on the best solutions, and escalating those issues that needed further management
- Using appropriate non-technical processes and procedures to resolve customer complaints
- Exercising empathy, patience, and professionalism at all times while responding to customers' complaints
- Developing comprehensive knowledge and understanding of the company's products and services by researching and revisiting material on product information and charges
- Educating and advising customers on all aspects of the company's products and services, thus enhancing the image of the company
Procurement Assistant (Trainee)
Jinja District Local Government
07.2006 - 09.2007
- Preparing bidding documents and issuing them to intending bidders
- Receiving bid documents from the bidders and storing them safely until the bid opening exercise
- Participating in the bid-opening process in the presence of the evaluation committee and the bidders
- Recording bid documents in the registry, ensuring they are safe until the bid opening exercise starts
- Participating in bid evaluation process and communicating outcomes of the evaluation to the bidders
- Updating the procurement notice board with adverts for requisition for Works, Services, and Supplies and notices of award of contract
- Updating and maintaining the prequalification list by creating new sources and deregistering unqualified suppliers
In-process Quality Assistant
Uganda Pharmaceuticals, Ltd
01.2002 - 01.2003
- Receiving materials from suppliers and verifying if they conform to the specifications in terms of quantity and quality
- Supervising the offloading of materials from suppliers by physically counting and ensuring no thefts or damages occur
- Ensuring that received materials are stored safely in the storehouse
- Monitoring the dispatch of materials from the store rooms to the production area for production to take place through physical supervision
- Sampling materials received by testing them in the laboratory to assess conformity to the specifications before actual production takes place
- Monitoring the production process by carrying out various tests at intervals to ensure that quality is being observed
- Ensuring and enforcing Good Manufacturing Practices and procedures during the entire manufacturing process until sales are made
- Receiving finished goods and ensuring they are stored safely in the finished goods storehouse
Education
Master of Science - Supply Chain Management (SCM)
Uganda Management Institute (UMI)
05.2021 - 11.2023
Postgraduate Diploma - Logistics and Transport Management
Uganda Management Institute (UMI)
01.2017 - 01.2018
Advanced Diploma - Procurement and Supply (CIPS Level 5)
Chartered Institute of Procurement and Supply (CIPS)
Postgraduate Diploma - Project Planning & Management
Uganda Management Institute (UMI)
01.2014 - 01.2015
Certificate Program - Contract Management (CPCM)
Governance Global Practice, The World Bank
Diploma - Procurement and Supply (CIPS Level 4)
Chartered Institute of Purchasing and Supply (CIPS)
Bachelor - Procurement and Logistics Management
Islamic University in Uganda
01.2010 - 01.2013
Uganda Diploma - Business Studies (Purchasing and Stores Management option)
Makerere University Business School
01.2004 - 01.2006
Certificate - Computer maintenance and repair and Microsoft Office Application
Business Technology Systems
01.2001 - 01.2002
Uganda Advanced Certificate - undefined
Kiira High School
01.1999 - 01.2000
Skills
Negotiation skills
listening skills
communication skills
record keeping
report keeping
computer database management
computer proficiency
MS Word
Excel
Access
PowerPoint
computer maintenance
computer repair
printer maintenance
fax machine maintenance
photocopier maintenance
ability to handle multiple tasks
versatile character
ability to work under minimal supervision
interpersonal skills
team player
group collaboration
focus on common goals
Supplier relationships
Vendor sourcing
Supplier relationship management
Bid process management
Reporting requirements
Purchasing strategy
Project coordination
Data entry
Vendor relations
Cost analysis
Contract negotiations
Logistics oversight
Document preparation
Project management
Demand forecasting
Accomplishments
- At my previous engagement, I was able to develop and set up an inventory management system that was not there before. I was able to develop procedures for inventory management and develop an asset register (database) that was not there before.
- As a Safety Champion at my former workstation in Kitgum UNRA, I was able to implement the Occupational Health and Safety strategy at the station. This enhanced employee awareness about safety through the continuous engagements I had with them.
- I have attended various Continuous Professional Development (CPDs) programmes with the Institute of Procurement Professionals of Uganda.
- I effectively managed to improve the performance of the UMEME Contact Centre employees through conducting performance appraisals, coaching, training and designing Performance Improvement Plans for the team.
- I managed to formulate and update supplier registry and kept standard records of information pertaining particular sources and suppliers at the Procurement and Disposal Unit in Jinja.
- I was one of the brains behind the inception of the Call Centre Team building club and I doubled as the Purchasing Officer for this Club.
Affiliations
- Chartered Institute of Procurement and Supply, United Kingdom (UK)
- Institute of Procurement Professionals of Uganda (IPPU)
- Next Level Purchasing Association, United States (United States)
Training
- Supplier Evaluation and Selection, Institute of Procurement Professionals of Uganda (IPPU), 04/2013
- Customer Care and Personal Branding, DNCEGroup Ltd, 10/2012
- Value Addition in the Procurement Process, Institute of Procurement Professionals of Uganda (IPPU), 09/2012
- World Class Customer Relationship Management and Call Centres (The Key Strategic Issues), Rod Jones Master Class at Protea Hotel, Kampala, 05/2012
- Best Practices in Procurement and Supply Chain Management, Institute of Procurement Professionals of Uganda (IPPU), 04/2012
- Customer Service and Team Building training, British Council, Kampala, 07/2009
- Work place effectiveness and customer service, Intelligence Performance, Kampala, 2009
- Public procurement processes, procedures and guidelines and supplies management (Procurement and Disposal Unit), Jinja, 2006
Disclaimer
I, Kalema Musa declare that the information I have provided in this Curriculum Vitae is authentic and a true representation of my personality, academic qualifications and working experience.
References
- Mr. Henry Komakech, Station Manager-UNRA Gulu, 0772382178, henry.komakech@unra.go.ug
- Mr. Joseph Bufambo Masolo, Consultant, Uganda Management Institute, 0752 550 595, jbufwambu@gmail.com
- Eng. Jimmy M. Adwek, Regional Manager, Uganda National Roads Authority, 0772 510 590, jimmy.adwek@unra.go.ug
Timeline
Master of Science - Supply Chain Management (SCM)
Uganda Management Institute (UMI)
05.2021 - 11.2023
Regional Procurement Officer/Head Delegated PDU
UNRA NATIONAL ROADS AUTHORITY
11.2018 - Current
Postgraduate Diploma - Logistics and Transport Management
Uganda Management Institute (UMI)
01.2017 - 01.2018
Supplies Officer
UGANDA NATIONAL ROADS AUTHORITY
07.2016 - 10.2018
Postgraduate Diploma - Project Planning & Management
Uganda Management Institute (UMI)
01.2014 - 01.2015
Contact Centre Supervisor
UMEME Ltd
05.2011 - 06.2016
Store Keeper
UMEME Ltd
04.2010 - 01.2011
Bachelor - Procurement and Logistics Management
Islamic University in Uganda
01.2010 - 01.2013
Customer service Executive
UMEME Ltd
10.2007 - 04.2010
Procurement Assistant (Trainee)
Jinja District Local Government
07.2006 - 09.2007
Uganda Diploma - Business Studies (Purchasing and Stores Management option)
Makerere University Business School
01.2004 - 01.2006
In-process Quality Assistant
Uganda Pharmaceuticals, Ltd
01.2002 - 01.2003
Certificate - Computer maintenance and repair and Microsoft Office Application
Business Technology Systems
01.2001 - 01.2002
Uganda Advanced Certificate - undefined
Kiira High School
01.1999 - 01.2000
Advanced Diploma - Procurement and Supply (CIPS Level 5)
Chartered Institute of Procurement and Supply (CIPS)
Certificate Program - Contract Management (CPCM)
Governance Global Practice, The World Bank
Diploma - Procurement and Supply (CIPS Level 4)
Chartered Institute of Purchasing and Supply (CIPS)
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