Namale Milly Miriam

• Manage process in planning of commodities, procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively-functioning process to avoid costly delays and lost opportunities
  ● Ensure Compliance of Procurement Policy, donor rules and regulations and other applicable guidelines.
  ● Be responsible to introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
  ● Ensure effective lines of communication to ensure timely delivery of commodities using the most appropriate procurement procedures.
  ● Establish and implement a monitoring system that ensures that the prices paid for commodities are in line with local market prices.
  ● Develop and manage the rosters of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms.
  ● Prepare monthly, quarterly and annual procurement plans and progress reports as required.
  ● Ensure transparent and competitive procurements are conducted and properly documented as required.
  ● Ensure transparent and competitive procurements are conducted and properly documented as required and in compliance with MUCOBADI plans, organize and lead the bid solicitation process including drafting and issuing of RFQ, RFP, RFI, Tenders, developing bid evaluation criteria and guiding clients on processes involved.
  ● Prepare service delivery contracts, leases and purchase orders for all acquisition needs.
  ● Maintain procurement files including all relevant documentation and vendor tracking system,
  
  FLEET MANAGEMENT
  ● Ensure efficient and effective implementation of Organization travel and fleet policy.
  ● Oversee the procurement, operation, maintenance, repair and service of organization vehicles and motorcycles in compliance with Policy to ensure efficiency and effectiveness.
  ● Maintain detailed records of vehicle purchase, use, maintenance and disposal in compliance with the policy and procedures.
  
  SUPERVISION AND CAPACITY BUILDING
  ● Effectively supervise and mentor the procurement and logistics staff to ensure achievement of objectives.
  
  STOCK MANAGEMENT
  ● Devise and implement systems for optimizing inventory control, Procedures to ensure that all business operations have adequate materials to attain their objectives.
  
  ASSET MANAGEMENT
  ● Reviews the supplies and assets registers for accuracy, completeness and compliance with organization policy and procedures as well as other applicable guidelines and ensure that all assets are tagged for compliance with donor rules and regulations.
  ● Schedule the preventive maintenance of equipment and other assets by accredited service providers to optimize the functionality of assets.
  ● Manage insurance cover for all organization assets.
  ● Manage disposal of obsolete assets according to the organization policy and procedures.

• Planned, strategically sourced, supplier contract and relationship management, procurement execution, data management, analysis and reporting
• Monitored supplier performance metrics to ensure timely delivery of high-quality products at competitive prices.
• Monitored and tracked supplier performance to enforce adherence to quality standards and established timelines.
• Coordinated communication between internal departments and external partners, facilitating smooth execution of end-to-end supply chain activities.

Processing of procurement requests, sourcing of goods, services and works, administer contracts and payments, market surveys and vendor rating, procurement records and reporting

● Advise on market assessment and supplier pre-qualification process as per the direction from manager,
● Sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from coordinators and specialist.
● Maintain all supporting documents relating to the sourcing events based on the document management supervise the sourcing events filed offices and assistance work relating to sourcing.

• Supported sustainability efforts within the organization by procuring environmentally friendly materials whenever possible.
• Assisted in the development of annual budgets by forecasting procurement needs accurately based on historical data analysis.
• Reduced costs with meticulous supplier negotiation and strict adherence to budget constraints.
• Promoted superior customer experiences by leveraging understanding of color, trends, styles, benefits and product value perception.

• Completed forms and reports to facilitate admission, transfer or discharge.
• Drove marketing initiatives to increase brand recognition, facilitate promotion and boost revenue.
• Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
• Maintained overall safe work environment with employee training programs and enforcement of safety procedures.

• Employed expert inventory management and oversight skills to formulate business metrics and meet corporate goals
• Provided accurate and up-to-date records of leading procurement procedures
• Implemented policies and procedures for optimal purchasing methods and cost control