Olivia Grace Masembe

• Reconciled accounts and reviewed expense data, net worth, and assets.
• Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
• Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
• Prepared and filed tax forms to meet needs of Uganda Revenue Authority.
• Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
• Leveraged finance knowledge to strengthen controls and improve transparency.
• Partnered with auditors to track errors and add contributions to maintain accuracy.
• Improved data collection, financial analysis and financial modeling to optimize practices and retain Donors.
• Handled day-to-day accounting processes to drive financial accuracy.
• Gathered financial information, prepared documents, and closed books.
• Evaluated and improved financial records to make important business decisions.
• Reviewed business operations and obligations to help organization function at acceptable level.
• Used advanced software to prepare documents, reports, and presentations.
• Conducted technical and analytical reviews of tax returns to check for accuracy and qualified deductions.
• Trained new employees on accounting principles and company procedures.
• Tracked funds, prepared deposits and reconciled accounts.
• Prepared draft Accounts and reports and supporting documentation for audit.
• Used accounting software to maintain Creditors and Debtors Ledger and prepare consolidated reports.

Key Achievements

· Realigned financial reporting processes for the organization.

· Reconciled financial discrepancies, before they have a negative effect on the organization.

· Successfully prepared draft accounts and coordinated external audits of the different donor’s and the organization without any significant issues raised.

· Maintained financial security, by following internal controls, and prepared payments by verifying documentation.

• Compiled general ledger entries with accuracy.
• Provided journal entries and performed accounting on accrual basis.
• Partnered with auditors to track errors and add contributions to maintain accuracy.

· Supported the effective application and adherence to UJCC financial policy, procedures and controls at all levels within the establishment.

· Responsible for administrative and related management functions that were attached to the role as accountant of UJCC such as review and approve supplier invoices, supervision of staff under the accounts office, staff appraisals, etc.

· Provided leadership, motivation and mentoring of staff and team within the accounts office.

· Planned and Coordinated external audit processes.

· Ensured well-planned transfer of funds to constituent organs on imprest system and monitor their use.

· Managed Bank relations and ensured good service delivery.

· Ensured that funds released as floats for activities are accounted for promptly.

· Prepared Annual Procurement plans as required by each Donor.

· Participated in ensuring adherence to UJCC financial procedures and systems

· cooperated with Senior leaders to prepare project and operational budgets and initiate financial planning.

· Provided advice on revenue and expenditure trends and financial commitments to both management and the program team to avoid over spending.

· Provided continuous management, maintenance of proper budget records and support to budget implementation and forecast activities.

· Managed cash and other resources in a prudent and controlled manner following guidelines and procedures.

· Ensured keeping of proper books of accounts.

· Ensured that all funds received are receipted and banked promptly.

· Prepared the payroll, with statutory deductions and ensured they are paid.

· Ensured that Bank Reconciliations are done on a monthly basis.

· Developed solutions to resolve accounting discrepancies and other financial problems/issues.

.· Prepared accurate and timely financial reports and statements as required by different stake holders for submission to the Head of Finance and Administration.

· Used accounting software to prepare Draft Accounts every six months as required for Audit

· Collected and received all subscriptions and other funds from the members, other sources and ensured that they are banked.

· Provided financial assistance for decision making in timely manner

· Created project accounts in the accounting system

· Maintained project-related records, including contracts.

· Closed out project accounts upon project completion.

. Wrote cheques and cheque payment vouchers and presented them for signing, while ensuring that all cheques presented for signing have adequate supporting documents.

. Handled all cheque payments and ensure that all cheques written are recorded in the register.

. Prepared timely bank reconciliation statements on a monthly basis and made sure they are checked and approved.

. Withdrew and disbursed funds accordingly from the Bank for the Council’s operations.

. Maintained office petty cash and ensure that all petty cash payments have been properly requisitioned and authorized including disbursement, replenishment and documented in the petty cash book.

. Disbursed both cash payments to staff and cheque payments to suppliers.

. Followed up accountability of financial transactions with staff members and making sure they promptly account within 7 days of activity implementation and report to the Operations Accountant accordingly.

. Ensured that all payment vouchers are properly filed for easy accessibility and with all supporting documents attached.

. Monthly reporting to the accountant providing fully reconciled reports detailing income, expenditure and cash/ bank reconciliations, budget follow ups and tracking.

. Ensured that all expenses are properly authorized before payments are effected.

. Ensured that all payments are prepared on time and in accordance with all financial guidelines

. Maintained a filing system in accordance with UJCC guidelines.

. Ensured that all bookings in cash-books are done on a daily basis for all undertakings and in strict compliance with guidelines to include advances and pre-payments.

. Assisted the Operations Accountant to prepare the monthly staff payroll ensuring that all statutory deductions have been made and remitted to the relevant bodies. In addition ensured that salary advances are recovered on schedule.

. Maintained a schedule for payment of utilities and standing orders for UJCC undertakings.