Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
Generic

OPIO PATRICK

Summary

  • Career Summary I am a highly experienced and efficient Procurement Professional with over 8 years’ background in procurement management; and intensive skills in organization, planning and successful supplier growth. I also have proven track of record in experience in handling various procedures while directing procurement operations. With proven practice in planning, documentation and coordination, I have strategically developed efficient business structures while enhancing innovative strategies for the procurement department. I am seeking to attain a senior and executive-level position in the procurement sector to utilize both my acquired skills and knowledge. Skills & Professional Associations
  • Purchase & Inventory Management
  • Revenue Growth & Development
  • Client Service & Delivery
  • Cost Controls & Reviews
  • Operations Management
  • MS Office (Excel, V-look Up, Word & PowerPoint) | SAP
  • Fleet and Assets Management
  • Team Supervision & Management
  • Budget Planning & Controls
  • Reports & Record Keeping
  • Monitoring & Evaluation Processes
  • Market Research & Intelligence
  • Vendor Sourcing & Support
  • Logistic management Professional Associations
  • Member | Institute of Procurement Professional of Uganda
  • Student Member | Chartered Institute of Procurement & Supply

Overview

10
10
years of professional experience

Work History

PURCHASE OFFICER

Royal Van Zanten Ltd
10.2020 - 08.2021
  • Managing all the purchasing transaction within the company
  • Coordinating the construction project and ensuring all the material needed are purchased on time
  • Carrying out negotiation to ensure there is Fairness in prices from suppliers
  • Conducting market survey
  • Preparing purchase order
  • Coordinating the logistic activities of the company
  • Making weekly and monthly purchase reports
  • Preparing quarterly purchase plan
  • Maintaining good supplier relationship
  • Maintain supplier database and purchase records

PROCUREMENT OFFICER

Pernix Group Inc
03.2019 - 03.2020
  • Construction of us Embassy project
  • Ey Responsibilities
  • General Management: Handle strategic and execution planning of all logistics-related issues on the project
  • This includes module and heavy equipment transport, material supply from vendors to workface, in-country material storage and distribution systems
  • Purchase Management:
  • Verify shipment documents for completeness in items of purchase order requirement, local purchase order, local government rules and regulations (i.e
  • Customs and payment items – letter of credit)
  • Manage activities related to the issuance of purchases order to relevant supplier to ensure that there is timely delivery of the materials
  • Requisition:
  • Work on SAP, maintain accurate records of purchase requisition and purchases order completeness
  • Assist in the preparation of purchase order, review purchase and contracts administration functions
  • Review purchase requisition, specification and related data sheet and approves for getting quotations from different suppliers
  • Contract Management: Prepare and approve contracts for submission to senior management, negotiate contract terms with vendors and manage other activities related to the issuance of contracts
  • Stock Sourcing: Consult with representative of business, industry and other public agencies to locate and develop reliable sources of materials, requirement and services
  • Shipment & Delivery:
  • Arrange delivery of internationally purchased goods to site or warehouse on arrival in Uganda
  • Work with finance department and vendors to ensure proper receipt of goods and payment
  • Monitor and control shipment lead time and prepare adequately for smooth clearance of shipment with relevant authorizes like Uganda Revenue Authority and Uganda National Bureau of Standard
  • Supplier Management: Support and develop a number of suppliers based on proper selection criteria to maintain supplier loyalty for long term business relations
  • Logistics:
  • Manage all the fleet of vehicles, planning for maintenance and servicing of vehicles to ensure that they are go working conditions
  • Assist and verify logistic invoice or charge from third parties logistic company like DHL
  • Maintain effective coordination with warehouse for inward shipment, outward shipment and any local transport
  • Custom Management: Handle the issuing of necessary letters for customs clearance, exemption from customs duty, exemption from inspection of material and other letters to the appropriate government departments
  • Key Accomplishments
  • Leveraged interpersonal skills to establish rapport and develop relationships with all key stakeholders: suppliers, customers and colleagues.

PROCUREMENT ASSISTANT

Education Institute – Uganda Christian University
11.2014 - 02.2019
  • Procurement: Ensured that all actions were governed by the highest standards of ethics, personal and business conducted as stipulated in UCU financial policies and the UCU Procurement Manual
  • Supplier Management: Proactively consulted with peer organizations and the private sector to identify new potential suppliers that can be added to UCU updated Approved Preferred Supplier List, and whenever possible develop relationships and negotiate better prices and terms
  • Relationship Building: Maintained continued working relationship with local suppliers, visited vendor facilities to ensure contract terms were respected whenever situation warrants
  • Verification: Ensured eligibility verification of all new suppliers before adding them to the approved preferred supplier list (PSL) following Tender Committee Approvals
  • Compliance: Kept abreast of any changes in governmental taxes (sales, VAT), duty fees and levies procedures
  • Requisition: Reviewed all purchase requisitions and verified price target that all specifications and requirements are clear and that all corresponding authorizations have been obtained
  • Bid Analysis: Ensured the PC analyzed all bids in a competitive manner and carefully considering all costs and benefits including those not presented on bids explicitly
  • Stock Controls: Monitored use and supply of kitchen and cleaning supplies; promptly replenishing stock
  • Record Keeping: Maintained an approved preferred supplier list with updated information on pricing by goods and services and performance based on recent post-delivery evaluations or feedback
  • Coordination: Coordinated with the administration or project staff personnel assigned to receive procured goods whenever there is a problem encountered with completing their established functions correctly
  • Monitoring & Follow-Up: Followed up with finance team to ensure timely payments as per contracts and purchase orders
  • Assisted in the preparation of agreements, memos and letters as needed
  • Auditing: Responded to audit queries in a timely and professional manner when necessary
  • Ensured vigilance against fraudulent activities in all procurement processes and kept up to date with latest guidance for fraud prevention
  • Training: Provided support and training on procurement management to UCU staff
  • Key Accomplishments
  • Prepared 5600 requests for quotations, received 4200 quotations from suppliers and analyzed the same to ensure value for money
  • Prepared 3000 purchase orders (2850 local and 150 international) and have made keen follow-ups on all purchases to ensure timely delivery
  • Guided the drafting of 344 procurement plans, maintained an assets registry, ensure safe delivery and storage of various items, maintained and updated a supplier database for 3 years and conducted over 3000 buyer-customer negotiations
  • I guided 18 departments come up with procurement plans
  • Oversaw successful market surveys, ensured prequalification of all suppliers, timely delivery of goods, proper stock and inventory management
  • Maintained an up to-date assets registry and supplier database, ensured suppliers were paid in 30 days, trained staff on procurement procedures and processes.

VOLUNTEER

Reach Out Mbuya Parish HIV/AIDS Initiative
03.2014 - 11.2014
  • Procurement: Prepared requests for quotation, maintained accurate records of purchases and pricing
  • Reviewed and analyzed all vendors/suppliers, supply and price options
  • Relationship Building: Created and maintained good relationships with vendors/suppliers
  • Record Keeping: Maintained records of purchases, pricing and other important data
  • Order Controls: Prepared purchase orders ensuring that the products and supplies were of high quality
  • Purchase &, Management: Negotiated pricing and supply contracts for better deals
  • Prepared monthly purchase order reports and followed up with suppliers for timely delivery.

INTERN

Gulu Municipal Council, GMC
02.2012 - 05.2012
  • Responsibilities
  • Procurement: Prepared over 20 procurement requisitions, standard bidding documents, participated in evaluation processes, and conducted procurement audits.

Education

MMS - Purchasing and Supply

Uganda management Institute
Current

Postgraduate Diploma - Procurement and Supply Chain Management

Uganda Management Institute
April 2018

Bachelor of Procurement and Logistics Management - undefined

Uganda Christian University
Feb 2013

Uganda Advance Certificate of Education - undefined

St. Kizito Secondary School
Dec 2007

Uganda Ordinary Certificate of Education - undefined

St. Joseph’s College
Dec 2005

Master - Management Studies

Diploma - Procurement and Supply

Chartered Institute of Procurement and Supply (CIPS)

Skills

  • Auditing, Taxes
  • Benefits, Tender
  • Interpersonal skills, Warrants
  • Competitive
  • Contracts
  • Contract Management
  • Credit
  • Database
  • Delivery
  • Drafting
  • Senior management
  • Finance
  • Financial
  • General Management
  • Government
  • Inventory management
  • Letters
  • Local government
  • Logistics
  • Managing
  • Market
  • Materials
  • Money
  • Negotiation
  • Negotiations
  • Personnel
  • Policies
  • Pricing
  • Processes
  • Procurement
  • Purchasing
  • Quality
  • Rapport
  • Record Keeping
  • Relationship Building
  • Requirement
  • Sales
  • SAP
  • Specification
  • Strategic

Affiliations

Best Practices in Procurement and Supply – Institute of procurement professional of Uganda (IPPU) | Sept 2012 Value Addition in Procurement Process – Institute of procurement professional of Uganda (IPPU) | March 2012

Timeline

PURCHASE OFFICER

Royal Van Zanten Ltd
10.2020 - 08.2021

PROCUREMENT OFFICER

Pernix Group Inc
03.2019 - 03.2020

PROCUREMENT ASSISTANT

Education Institute – Uganda Christian University
11.2014 - 02.2019

VOLUNTEER

Reach Out Mbuya Parish HIV/AIDS Initiative
03.2014 - 11.2014

INTERN

Gulu Municipal Council, GMC
02.2012 - 05.2012

MMS - Purchasing and Supply

Uganda management Institute

Postgraduate Diploma - Procurement and Supply Chain Management

Uganda Management Institute

Bachelor of Procurement and Logistics Management - undefined

Uganda Christian University

Uganda Advance Certificate of Education - undefined

St. Kizito Secondary School

Uganda Ordinary Certificate of Education - undefined

St. Joseph’s College

Master - Management Studies

Diploma - Procurement and Supply

Chartered Institute of Procurement and Supply (CIPS)

Similar Profiles

CREATE PROFILE
OPIO PATRICK