Robinah Musolo K
Management
Sonde,108
Summary
Experienced senior manager specializing in operations and finance management, driving business growth and improving efficiency through strategic planning and key initiatives. Proven track record of fostering collaboration and innovation through information exchange to cultivate an open culture within teams. Seeking new challenges with a growth-oriented company that values expertise and offers opportunities for development.
Overview
2025
2025
years of professional experience
4
4
years of post-secondary education
Work History
Senior Manager Operations
International Rescue Committee
Kampala, Kampala District
6 2023 - Current
- Provide leadership to 5 project operations team members ensuring quality service and efficiency of project operations
- Actively participate and contribute to Project Management Committee /team meetings that are held monthly with in the consortium
- Regularly visit all 3 Play Matters field sites to monitor and support compliance to set operational protocols and plans
- Provide routine monitoring and reports (daily, weekly, monthly, quarterly) of all operations and project administrative systems
- Contribute to project reporting, accountabilities and improvements including the Project Implementation Dashboard
- Coordinate and work collaboratively to oversee project operations with other project workstreams including Implementation, Technical, Policy and Advocacy, Research, Monitoring, Grants and Project Management and Evaluation Accountability and Learning
- Represent Play Matters internally and externally with key stakeholders generally, and particularly in areas pertaining to operations
- Ensure positive working relations and collaborative interactions within all operational teams, across workstreams, project field sites, and other IRC support entities
- Line manages (directly or in partnership) the Play Matters operations staff with respective direct supervisors
- Provide capacity-building technical support, and mentorship for 31 project staff to ensure the team understands, follows, and complies with relevant systems, processes, and procedures
- Support 31 project staff to identify prepare, review and report on operational needs assessment, implementation plans, and resources
- Lead and conduct high-quality, regular, and documented meetings with operational project teams for technical guidance, joint planning, performance review, progress reporting, shared learning and problem solving
- Support, supervise and mentor operations project team to internalize project and IRC operational performance targets, expectations, processes, and policies
- Collaborate with cross-sector teams and other relevant stakeholders within and outside Uganda Play Matters consortium to support harmonization, capacity sharing and project measurement and results
- Coordinate with Supply Chain team to ensure forecasts for project services are timely, up to date, uploaded in the relevant systems and adhered to by project staff
- Participate and contribute to effective use and adoption of INTEGRA, IRC's Enterprise Resource Planning System for Supply Chain
- Coordinate orientation of staff on Supply Chain related tools, schedules, and processes
- Coordinate with Security team to support project staff to understand and comply with relevant security and safety procedures
- Coordinate staff participation in safeguarding trainings, access to information and policy
- Escalate to Sr Project Coordinator general advice on security policies and procedures
- Implement relevant project actions required to comply with project/IRC country security management plans
- Contribute to Project Risk Management Plan, reviews, updates, and reporting
- Coordinate with Finance and Grants team to prepare and supervise implementation of operational budgets in accordance with IRC financial and budgeting systems
- Coordinate orientation of project staff on finance and grants related tools, schedules, and processes
- Ensure and coordinate preparation, reviews, and submissions of monthly spending plans and BVA reports
- Contribute to financial reports, project financial information, spending plans and Budget Vs Actuals updates to support decision making, project planning and compliance
- Support finance and grants documentation is properly organized, filed, maintained, and accessible, both in hard copy and electronically
- Offer any other support to IRC partners as and when required to do so
- Promote a safe and respectful environment by participating in safeguarding training and activities, and by supporting other colleagues to understand and comply with safeguarding policies
- Established strong relationships with clients and stakeholders, ensuring long-term partnerships and repeat business.
Finance and Operations Manager
The Water Trust
Kampala, Kampala District
01.2020 - 01.2021
- Led financial management of The Water Trust Uganda, including the application of accounting principles as well as development of financial plans and reports to support project management
- Led cash flow planning and management, including the anticipation and planning of fixed costs, asset replacement, and program costs
- Oversaw and supported the development of operating, project and grant budgets, management within those budgets, and internal and external reporting
- Implemented systematic quality assurance and internal controls practices to ensure the appropriate implementation of finance and operations policies and procedures, and produced recommendations to improve the policies and procedures
- Assisted senior management to identify and evaluate key risks, established and implemented risk management procedures and practices based on industry best practice and applicable legal framework
- Produced reliable, high-quality financial reports for grant-funded projects and general operations on a monthly basis
- Produce actionable recommendations to improve policies and procedures across (human resources, procurement, inventory, vehicles, facilities, and IT), and led day-to-day oversight of compliance with existing policies
- Managed and developed skills of four staff in finance and operations
- Ensure streamlined, timely and adequate integration of finance and operations procedures to ensure effective and supportive program activities
- Managed procurement, contracting, and accurate and timely payment of staff, consultants, and external vendors
- Ensure timely and strong competitive bidding process and ensure proper market assessments to inform cost and negotiated contracts to ensure cost effective implementation
- Oversaw utilization and maintenance of vehicles including long term planning of use and replacement of assets
- Support managers and staff in understanding human resources policy, promoting staff growth, and resolving staff issues
- Setting up of Standard operating Procedures for the organisation in the Supply Chain department
- Oversaw provision of office space and information technology suitable for high-performance organization
- Oversee inventory management, maintaining 100% accountability of assets and ensuring stock levels are maintained in accordance with policies and procedures
Risk and Compliance Specialist
Danish Refugee Council
Kampala, Kampala
01.2017 - 12.2019
- Reduced instances of non-compliance through meticulous monitoring of internal controls and periodic audits.
- Evaluated existing policies regularly, identifying areas for improvement and recommending revisions as needed.
- Performed quality reviews to uncover workflow and communication issues.
- Developed strategies for addressing identified gaps in regulatory knowledge within the organization, enhancing overall compliance awareness.
- Performed quality control reviews of all loan packages to check adherence with federal and state regulatory requirements.
- Analyzed data trends from ongoing monitoring efforts, utilizing insights gained to improve upon existing compliance initiatives further continually.
- Streamlined regulatory processes for improved efficiency and reduced errors, leading to better overall compliance.
- Conducted thorough risk assessments to identify potential areas of non-compliance and recommended corrective actions.
- Supported team by pitching in to complete special projects.
- Promoted a culture of ethical behavior within the organization by underscoring the importance of adhering not only to regulations but also to established company values.
- Provided expert guidance to colleagues in the 10 field offices on matters related to regulatory compliance, solidifying company-wide understanding of requirements.
- Assisted in the preparation of regular reports for senior management, detailing compliance activities and progress towards established goals.
- Managed quality programs to reduce overdue compliance activities.
- Developed improvement and corrective action plans to bring operations in line with requirements.
- Prepared documentation and records for upcoming audits and inspections.
- Reviewed audit and monitoring reports related to consumer and client activities.
- Supported and trained staff on compliance-related issues.
- Completed field checks to verify licenses and permits for various business.
- Evaluated and monitored supplier and partner relationships to support compliance.
- Conducted periodic compliance audits and reviews to identify areas of improvement.
- Developed risk assessment models to identify potential compliance risks.
- Created and maintained compliant work environment.
- Determined licensing eligibility by examining test results and comparing against established structures.
- Developed and implemented corrective action plans for non-compliance issues.
- Identified gaps in existing compliance processes and recommended updates.
- Collected detailed notes on investigations and other communication to adhere to legal requirements and enhance recordkeeping.
Finance Officer
Dan Church Aid
Kampala, Kampala
07.2009 - 08.2016
- Supported Country Director and Programme Officers in preparation, management and monitoring of office, projects and/ or program budgets to ensure that implementation is in accordance with DCA and other Donor Finance policies
- Ensured that all 40 projects' financial documentation is maintained according to Dan Church Aid's standards and donor requirements
- Supported 40 DCA partners in preparation of budgets, setting up books of accounts and preparation of financial reports
- Prepared and carried out on-the-spot inspections (financial checks) on 40 partner organizations to ensure accuracy and timely management of finances
- Liaised with the finance department in DCA Headquarters Copenhagen on financial matters related to the Great Lakes office and partners
- Responsible for entering, processing and analyzing of the accounts information into the electronic accounting system, Maconomy
- Responsible for timely preparation and submission of financial reports and for scheduled or ad hoc reports on financial situation to the Country Director
- Responsible for the monthly reconciliations of bank accounts and petty cash for both Uganda shillings, US Dollar and other currencies in use before approval by the Country Director
- Maintained a thorough and accurate documentation of all office financial / procurement transactions
- Responsible for the reconciliation of all paid invoices with the necessary supporting documentation, including price quotations, purchase orders and receipts
- Responsible for the maintenance of inventories and controls over the organizations assets
- Deputized the Finance Coordinator in the project assessment meetings and processes
- Participation in planning, monitoring, evaluation and reporting of Political Space, Food Security, HIV/AIDS and Humanitarian Programmes in Uganda, Burundi and Tanzania
Finance Assistant
Dan Church Aid
Kampala, Kampala
07.2007 - 07.2009
- Ensured that all 40 projects' financial documentation was maintained according to Dan Church Aid's standards and donor requirements
- Supported 40 DCA partners in preparation of budgets, setting up books of accounts and preparation of financial reports
- Was responsible for entering, of accounts information into the electronic accounting system (Winkas), Maconomy
- Ensured that all paid invoices are reconciled with supporting documentation, including price quotations, purchase orders and receipts
- Was responsible for maintenance of an effective office filling system, ordering and replenishment of supplies and provided logistical support in processing required authorizations
Education
Master of Science - Finance Management
Uganda Management Institute
Kampala 04.2025 - Current
Post Graduate Diploma - Finance Management
Uganda Management Institute
Kampala 01.2015 - 09.2016
Certificate - Planning and Management of Community Development Projects
Uganda Management Institute
Kampala 01.2008 - 03.2008
BBA - Finance Option
Makerere University Business School
Kampala 09.2004 - 07.2007
Skills
Team leadership & Decision Making
Problem-Solving & Organizing
Accounting
Financial & Budget oversight
Analysis
Numeracy
Communication
Analytical & Reporting management
Time Management & Planning
Analytical & Reporting management
Computer Skills
Additional Information - Professional trainings
- Humanitarian Accountability Principle and Frame work.
- Core Humanitarian Standards and SPHERE.
- Anti-corruption and anti-fraud management.
- UN Guiding Principles.
- International Programme and Project Finance.
- First Aid and firefighting.
- Rights Based Programming and Advocacy.
- Code of Conduct and Investigation.
Telephone numbers
- +256 753 106 746
- +256 752 524 825
References
- Hanning Tumwebaze, Deputy Human Resource Coordinator,
International Rescue Committee - Uganda,
+256 785 565 320, +256 750 958 474,
hanning.tumwebaze@rescue.org
- Caroline Kanyiginya, Human Resources & Admin Manager,
Danish Refugee Council – South Sudan,
+256 782129943,
caroline.kanyiginya@drc.ngo
- Susan Joy Amot, Finance Coordinator,
Dan Church Aid Uganda,
+256 772 451 292, 0702 947 986,
sua.uganda@dca.dk
Timeline
Master of Science - Finance Management
Uganda Management Institute
04.2025 - Current
Finance and Operations Manager
The Water Trust
01.2020 - 01.2021
Risk and Compliance Specialist
Danish Refugee Council
01.2017 - 12.2019
Post Graduate Diploma - Finance Management
Uganda Management Institute
01.2015 - 09.2016
Finance Officer
Dan Church Aid
07.2009 - 08.2016
Certificate - Planning and Management of Community Development Projects
Uganda Management Institute
01.2008 - 03.2008
Finance Assistant
Dan Church Aid
07.2007 - 07.2009
BBA - Finance Option
Makerere University Business School
09.2004 - 07.2007
Senior Manager Operations
International Rescue Committee
6 2023 - Current
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