STANLEY ESANYU

1. Strengthen coordination and collaboration with government counterparts, sector leads and partners in Zone 2.

• Collaborate effectively with Assistant Settlement Commandants and partners in the administration, coordination and management of the camp, with major emphasis placed on organizing, and co-chairing zonal coordination meetings, monitoring assistance and protection, setting up and supporting governance and community participation mechanisms, managing and disseminating information, providing multisector feedback mechanisms, and maintaining infrastructure.
• Participate in the internal coordination with sector leads (protection, WASH, livelihood, environment, program, Education, SGBV, Community Based Protection) to identify and address gaps in service delivery.
• Participate in inclusive community engagement to support community-based protection and guided community driven development at grassroots level (Village/RWC1) incorporating Community Building, support to Community Education, Community Organizing, Deliberative Dialogue, and Peaceful Coexistence.
• Work closely with and provide meaningful support to refugee and host community leaders at all administrative levels, including other community structures on community roles and responsibilities.
• Undertake regular field visits, make contact and dialogue with partners and refugees on project implementation, challenges, and progress as well as to assess the needs of persons of concern.

2. Monitoring and Reporting on Partner and UNHCR Direct Implementations in Zone 2.

• Participate in routine joint monitoring of partner activities and direct implementations, evaluate progress, understand operational partner plans with a focus on the efficient and effective service delivery, and conduct routine assessments on partner implementation of livelihoods and economic inclusion activities to ensure service reaches and targets the appropriate beneficiaries.
• Identify and record any gaps in service delivery, refer them to the appropriate sector leads or partners, keep track of their progress, and give feedback to the affected organization.
• Undertake regular home visits, and conduct individual case identification, and assess the needs of those who are of concern. Pay close attention to identifying vulnerable groups or individuals who may require special consideration or arrangements and refer cases to the Protection or sector focal persons for supportive services.
• Ensure full participation and represent UNHCR in physical monitoring of projects conducted by the Multi-Functional Team in an ongoing basis in the mid to end year reviews of partner activity implementation against planned and agreed upon interventions as per the PPA.
• Map community facilities, leadership structures, Gaps, opportunities, capacities, and incidents in collaboration with partners and other stake holders in zone 2.
• Support in collecting and documenting best practices, reporting on field assessment findings and make recommendations to the field officer for project improvement.
• Provide daily, weekly, and monthly reports on field findings.

3. Providing Oversight on Assistance Distributions and other related internal support.

• Serve as the focal point on core relief items (CRIs) for Sub Office Moyo and coordinate with the distribution partner to come up with the plans based on needs identified, data verified by the protection unit and prepare release requests for items approved by the Head of sub office through the Field Officer, Programme unit and Supply for timely delivery of items.
• Coordinate with WFP to receive a distribution plan and shared with refugees’ leaders and others while ensuring the FDPs are safe, and secure for food distribution.
• Monitor the quality of food and other assistance or any gap during the distribution and refer to appropriate actors for redress, while placing keen attention on WASH, child protection cases and other vulnerable groups and referring to Protection or litigation for follow up support.
• Support data management section in providing technical support to partners during distributions, generation of distribution manifests and reports.
• Provide end of CRIs distribution reports focusing on the achievements and challenges encountered while making recommendations and/or proposals for future improvement.
• Liaise with the protection zonal focal person and other sector leads to identify, document, and refer individual protection cases while providing back up support to field and/or protection colleagues on leave and/or missions.
• Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.

During the period of 6th June 2022 to 15th October 2022, I successfully achieved the following to fulfill my assigned responsibilities and duties to successfully meet performance expectations.

Verification and IPE Activity Oversight and Resources Management

• Exercised leadership capabilities by successfully motivating and inspiring others while demonstrating leadership skills in managing the project from concept to completion.
• Identified issues, analyzed information and provided solutions to problems.
• As a team, we managed to get verification to the last line before the 7 months period allotted for Bidibidi. Not only did we finish timely, but this was also an exercise that had a budget and timeframe attached. Thus, proved successful working within tight deadlines and a fast-paced environment.
• I Supervised and managed over 80 government recruited and UNHCR verification and individual profiling staff of different ages and diverse backgrounds in the daily running of the verification team activities in Bidibidi refugee settlement, including monitoring staff performance, impacts, and outputs.
• In consultation with the supervisor, I made decisions relating to the day-to-day operations of the verification team and ensured registration procedures are efficient and effective and planned resources were optimally utilized to minimize budget overruns.

Data Management, Quality Control and Quality Assurance

• I conducted regular data quality checks to monitor the accuracy of the data collected and verified.
• Kept regular contact with data management colleagues at the regional office Kampala and the headquarters on matters pertaining to the field and central servers, the biometric identity management systems, Rapid application and any database related support.
• In coordination with the operational data management staff, I assisted in the timely consolidation and drafting of statistics and other registration/verification data reports on persons of concern.

Training and Development

• I also contributed to the training and internal capacity building of UNHCR and OPM staff in verification/registration, including on-the-job coaching and guidance.

Reporting

• On a daily and weekly basis, I drafted and submitted reports and statistics related to verification and individual profiling exercise.
• On a weekly basis, I generated the list of beneficiaries for Kobotool household surveys and shared with Information Management team in Kampala for validation and uploading.
• Recorded and reported the daily log to the registration officer and the Senior Protection officer on major issues affecting the verification exercise that required urgent UNHCR and OPM intervention.

Compliance and Protection Mainstreaming

• I supported in enforcing compliance by UNHCR staff engaged in verification/registration and related activities with UNHCR standards and policies and operation-specific SOPs for all aspects of the registration operation.
• I established linkages with the protection unit within the office and monitored the timely referral of persons with specific needs for protection follow-up.
• Regularly assisted in the implementation of procedures and systems for verification exercise, including in the securing and distribution of identity and entitlement documents.
• Assisted in the implementation of registration strategies and methodologies for populations of concern while drafting and implementing operation-specific SOPs for all aspects of the verification exercise in accordance with applicable standards and policies, including provisions for the protection of individual data and the prevention and identification of fraud.

Other Sector Support

• I supported the education sector in overseeing the introduction and transition to the first-ever distribution of scholastic materials to learners using the global distribution tool (GDT) in Bidibidi refugee Settlement.

Supporting Litigation Services during Assistance Distributions

• Provide litigation services to refugees and other beneficiaries during food and non food items assistance distribution.
• Support the implementation of Global Distribution Tool (GDT) at the final distribution points(FDPs).

Supporting Refugee Registration and Identity Management

• Support government (OPM) registration activities, while providing technical support on the new registration tools and connectivity.
• Collaborate with protection and government staff to support the provision of identity and entitlement documentation

Support to Protection Mainstreaming

• Support other UNHCR protection sectors in individual case management, field/protection monitoring and assessments.

Technical and Capacity Building

• Actively participate in post distribution monitoring
• Actively attend the monthly food-aid sector working group meetings.

Reporting

• Report for general food and non-food items assistance distribution
• Compile and draft weekly registration updates and reports

Referrals

• In cases of inaccurate refugee data in proGres v4, make appropriate referrals to OPM for update of registration data and issuance of identity and entitlement documentation.
• In liaison with protection and/or partner staff, identify persons with specific needs and ensure timely referral to protection/litigation for support and follow up.

Data Management Support

• Support data management and generation of population statistics.
• Carry out routine data analysis for litigation cases.
• Update relevant proGres v4 data

Data Entry and Updates:

• Conducted registration interviews in accordance with local Standard Operating Procedures (SOPs) and registration standards.
• Entered data on each case interviewed in an accurate and timely fashion.
• Responded to querries for asylum seekers and refugees regarding UNHCR registration procedures and their rights and entittlements.
• Maintained accurate and upto date records and data related to all individual refugee registration cases.

Protection Referral:

• Identified persons with specific needs and made timely referral to protection for monitoring and follow up.

Quality Assurance and Control

• Conducted quality assurance and control before issuing new identity and entittlement documentations to refugees.

Disease Outbreak Investigation and Response

• I supported and oversaw activities of village health teams’ and key community informants while systematically collecting accurate and timely health surveillance data on births, deaths and conditions of epidemic potential using specifically designed data collection tools.
• Investigated and assessed serious health conditions of epidemic potential and made referrals to health facilities.
• Acted as focal point and bridge between the community and the health facilities across Imvepi refugee settlement through organizing ambulance services.

Case Management

• Continuously conducted case management, follow up and monitoring of potential patients and those already discharged in a collaborative process of assessment, planning, facilitation, care coordination, evaluation and advocacy for options and services to meet an individual's and family's comprehensive health needs through communication.

Planning, Monitoring and Evaluation:

• Provided technical support to village health teams and key community informants through planning and monitoring.

Training and Development:

• Carried out dialogues, trainings, and awareness sessions to build the capacities of village health teams, community leaders, traditional birth attendants and other community structures on sexual gender-based violence, mental health and specific health condition of epidemic potential.
• Participated in routine epidemiological research conducted by Medecins Sans Frontieres (MSF).

Quality Assurance and Control:

• Conducted quality control and assurance on village health teams’ activities to ensure data quality and accuracy.

Reporting:

• Reported aggregated data weekly to the emergency surveillance manager.

Data Collection:

• Assisted in gathering, integrating existing spatial data, determining how best the information can be displayed using GIS and in producing map templates.
• Assisted in the verification and recording of all field data from data collectors; manage data related to road network, services and infrastructures (health, schools, market, water points, and other social facilities).
• Worked well in a team setting, providing support and guidance.
• Completed paperwork, recognizing discrepancies and promptly addressing for resolution.

Data Management, Analysis and Reporting

• Assisted in monitoring and evaluation of assessments;
• Continually reported activities, constraints met while in the field and possible solutions to the GIS Supervisor/Specialist.