Stephen Olupot

• ECHO Disaster Preparedness funded projects
• Location Mt Elgon Region DRM Projects, Duties and responsibilities/Achievements
• Job Purpose: Under the direct supervision of the HPM, the Consortium Manager will serve as the consortium focal point, being responsible for ensuring the proper functioning and technical coordination of the DRM Project Consortium for Mt Elgon Region under the ECHO HIP 2022 contract
• Maintain regular contact with all consortium partners; providing strategic guidance to consortium members, overseeing budget management and ensuring quality, timely and impactful program implementation as well as M&E processes
• Strengthen DRM processes and coordination mechanisms in the implementation area through proper management of relationships with project partners and external stakeholders including government authorities and other humanitarian working groups
• Job Responsibilities and Accountabilities:
• Management Oversight
• Grant Operations management: Working closely with the Grants and Contracts Coordinator and other finance teams at Oxfam Country Office, the Consortium Manager will Ensure the proper partner understanding, archiving, follow up and internal communication about the signed ECHO grant contract and their amendments
• Oversee the compliance of the Consortium members with Oxfam’s and donor requirements; providing guidance to the Consortium partners to establish a common understanding and way of working according to the donors’ rules and regulations
• Be highly reactive in spotting potential discrepancies calling for revision / realignment of the project documents and orientations and coordinate with partners and Oxfam Country Office on engaging the donor (ECHO) on any agenda for contract modification processes
• Direct budget monitoring, reviewing the budget pipelines on monthly basis and support the partners in forecasting the expenditure for effective delivery of project components and ensuring the budget is fully spent
• Support the HPM and Partner Project Coordinators in the follow-up of program’s activities and contract implementation, and support teams in tracking, collection and compilation of information relevant to program operational progress
• Coordinate with logistics and finance departments at the country office to ensure the support required for the three partners
• Continuously monitor the humanitarian context in the implementation area and lead and coordinate all DRM project consortium members in the development of concept notes/proposals and other documents relevant to the implementation scale-up of the joint project
• Reporting :
• Ensure the timely and qualitative production of all communication materials, internal and external reports, concept note, and proposals package including annexes
• Working closely with the MEAL Coordinator, provide oversight on MEAL activities of partners, ensuring comprehensive monitoring of performance against the MEAL indicators and the production of comprehensive documents and reports for internal and external sharing
• Develop and update SOPs for program development and reporting in coordination with the Humanitarian Program Manager and relevant Technical Coordinators
• Oversee the development and submission of all operational updates concerning the project, including submission of interim and final reports to the HPM in accordance with the donor schedule, ensuring that deadlines are met
• Communication :
• Coordinate and act as the focal point for the design and implementation of a communication strategy, including definition of targets and expected outcome as well as the development of quality communication channels and products, internal communication within the Consortium and external communication (as approved by the Country Director)
• Capacity building :
• Provide support to the partner coordinators in building the writing, reporting and analysis capacities of the partner technical staff
• Organise and lead partner review meetings in collaboration with other departments such as Programs, Finance, supply chain, grants, partnerships etc
• Performance management of Oxfam staff in the coordination office and ensuring compliance with Oxfam policies and procedures (safeguarding, code-of conduct, success factors among others) Technical Leadership
• Work closely with partners(OXFAM, DRC and ) workplans and procurement plans
• Provide strategic and managerial direction and guidance to DRM activities implemented by Oxfam and partners in the Mt Elgon region to ensure that delivery is effective and in line with the project’s expected outcomes
• Organize periodic meetings to discuss project progress; reviewing the project outputs, work plan and activities versus the objectives as set forth in the programme documents, record and follow up on the execution of agreed action points
• Oversee key project planning deliverables using results-based management approaches and tools and ensure adequate follow up and monitoring of national and local-level activities and the achievement of high quality, effective outcomes under all areas of work
• Undertake regular field visits to monitor the Programme’s activities and ensure compliance with project objectives and that activities are on track and to provide technical guidance to the team to adapt the programme when necessary to ensure achievement of project goals
• Identify and address in a timely manner challenges and constraints that might delay or hinder the implementation of the programme and identify corrective action(s) to increase overall project effectiveness and efficiency
• Ensure all partners update and share project tools (work, procurement, staffing, spending and MEAL plans) on a quarterly basis and reviewing the project outputs, work plan and activities versus the objectives as set forth in the programme documents
• Define processes and workplans for the implementation of community-based and community-led engagement and hazard mitigation activities
• This includes overseeing the process to select locations to be targeted with different activities, as well as the selection of activities to be implemented, in collaboration with communities, project staff, institutional partners and donors
• Provide leadership in generating and documenting evidence of proven models, best practices and emerging and innovative practices
• Prepare ToR for all consultancies related to the provision of service to the implementation of the project’s components and liaise with logistics on the selection processes for such services providers
• With the support of the Technical Coordinators, the HPM and HOP, develop specific strategies for cross-cutting themes (gender equality, protection, environmental sustainability) for the project
• Based on regular context monitoring, Lead on the area emergency response planning and implementation, and ensure appropriate contingency plans and related preparedness and mitigation strategies are in place and updated, to ensure Oxfam’s humanitarian mandate is met Coordination, Influencing and Representation
• Coordinate with local authorities to facilitate the participation of local communities in the planning and implementation of activities and undertake periodic reviews of project activities to assess effectiveness, efficiency, achievement of results and compliance with procedures
• Represent Oxfam externally in relevant UN/(I)NGO or government fora; develop alliances with organisations and other relevant stakeholders working on humanitarian and early recovery programming, with a view to enhancing coordination, and adopting complementary approaches including active participation in relevant coordination and planning mechanisms, and supporting Oxfam and partners in field-level coordination and attending sector working groups;
• In collaboration with Research and Policy lead, support advocacy and influencing work, and provide advice so that the work is based on sound programmatic evidence;
• Support advocacy and campaigning on the Disaster Risk Management issues, including analysis, surveys, assessments and support to the development of policy products as required
• This includes ensuring linkages to relevant Global Campaigns
• Work with the media team to ensure that content is created and communications work is shared within Oxfam and more broadly
• In collaboration with other Programme Managers and coordinators, work to ensure that influencing is integrated in the design and implementation of programmes and are working towards achieving same aims and leveraging impact in line with Oxfam’s country strategy
• Provide technical support to field teams on identification /establishment of coordination mechanisms for Oxfam’s DRM activities to strengthen the Consortium’s role as a DRM player at local levels
• Key achievements
• Successfully designed the second phase of DG EU ECHO disaster preparedness project for Uganda
• Managed the partnership of 5 organisations in Uganda that include Uganda Red Cross Society, Catholic Relief Services, Caritas Tororo, Oxfam Uganda and Acord Uganda
• Designed an integrated WASH livelihood Innovation project for Karamoja
• Formed and trained 100 community based groups in Early warning, household income generation and development village plans
• Managed the Audit process of EU ECHO and started to implement their recommendations
• Successfully compiled and submitted the first and second interim reports to EU ECHO
• Formed and coordinated the project management unit together with organising quarterly meetings and reviews
• Responded to flood/landslides crisis with Crisis Modifier funds to over 2000 households

Job responsibility

• Responsible for leading, strategically influencing, effectively planning, coordinating, and facilitating provision of technical support and direction to Oxfam programs in the expanding area of Disaster Risk Management (DRM) through support to Oxfam Teams
• The holder will conduct Capacity strengthening for country office staff and partner organizations, support to program start-up, and contribute to proposal development, monitoring and review
• This position supports Oxfam’s leadership and investment in the key areas of integrating DRR into development and emergency response activities and measuring the impact of DRR initiatives
• Technical
• Capacity strengthening of Oxfam Technical Staff, Local and National partners, on the integration of DRM into their respective sectors; and in conducting advocacy campaigns for principled humanitarian actions
• Lead Oxfam’s disaster readiness across the entire program in Uganda inclusive of WASH, Food Security /livelihoods, Environment and Gender and Protection work within the refugees and host community
• Conduct analysis of hazards, threats, vulnerabilities and their causes; Be risk-informed (i.e
• Ensure that activities do not aggravate risks or vulnerabilities, do no harm and are prepared for likely hazards and threats);
• Contribute to building local capacities so that the most vulnerable can cope better with shocks;
• Develop strategies and implement cross cutting intervention in natural resource management and social cohesion building to contribute to the achievement to the EUTF
• Build and or strengthen capacities of local governments and selected Local and National Humanitarian Actors (LNHAs) for humanitarian situational assessment and integrated Disaster Risk Management (DRM) planning and budgeting
• Produce new and or updated sector specific risks and vulnerability maps at district and community level
• Facilitate LNHAs and Local Governments (LGs) to jointly produce periodic humanitarian situation assessments and reports
• Facilitate integrated DRM-development planning and programming for LGs and selected LNHAs using DRT’s integration model
• Work closely with relevant partners at the community-level and other partners to proactively strengthen community-based early warning initiatives
• Ensure timely and effective implementation of the program according to approved plans and budgets, regulations and policies
• Conduct needs assessments/vulnerability assessments, and oversee beneficiary selection/identification process
• Ensure engagement and involvement of affected populations, taking into consideration protection, environmental aspects and longer-term needs are reflected in the program’s technical design and implementation
• Scale up program as appropriate, through partnerships, consortiums, or other modalities, to ensure vulnerable populations are reached with disaster readiness interventions
• Accountability on M&E and Global Indicators, and engagement with donors in including appropriate DRR indicators in program design
• Support country programs, annual planning and strategic development processes to ensure the integration of results to build a quality driven focus on DRR & Resilience, including the development of quality outputs, measures of success and quality indicators
• Support with grant/proposal writing and budget development ensuring that risk reduction and management aspects are integrated
• To facilitate the participatory planning and budgeting process for humanitarian advocacy campaigns and assist peers and partners as well as managers to do so effectively
• To lead design and implementation of a comprehensive and integrated humanitarian disaster risk advocacy strategy
• Represent Oxfam in Uganda on all regional and global Rights in Crisis (RiC) campaigns and tasks
• Explore key learning resources and establish a humanitarian knowledge and learning platform at district level that brings together government and non-government actors
• Coordination and Representation
• To spearhead humanitarian research and advocacy concepts, nexus discourses and thinking on how to improve effectiveness of humanitarian policy work and generate impact
• To develop good working relationship with humanitarian partners/social forces and their affiliates, social movements and active individuals
• Identify needs and Support the design of new DRR programs
• Find new and manage existing partners
• Represent Oxfam to external partners (inter-agency coordination meetings, UN, corporate or private donors, government representatives) contributing to disaster readiness and emergency preparedness in Uganda
• Build and maintain relevant strong relationships with government, UN, and INGO actors for strategic and programmatic purposes
• Enhance complementarity with other sectors as much as possible, e.g
• Work to ensure DRR programming is included and integrated into all new programs
• Represent Oxfam at key humanitarian forums and networks including the CRRF (as advised) and others as assigned
• Management and Reporting
• Support preparation of annual and quarterly budget planning as relevant to DRM
• Ensures financial regulations and procurement procedures are strictly adhered to
• Initiate procurements within assigned areas of responsibility
• Manage the performance of DRR and environment Officers with support from the Area Managers
• Manage short term technical support personnel deployed to support DRM and RiC campaigns work
• Support documentation of best practices and lessons learnt for sharing
• Prepare quarterly, annual and other reports as required
• Key achievements
• Designed project called the Strengthening Resilience through Enhanced Disaster Risk Management Capacities’
• This facilitated me to achieve the following:
• Successfully constructed nine institutional stoves in schools and health centers in the refugee settlement in western Uganda
• The project constructed 17 bio digesters connected and serving 51 households with over 255 individuals for cooking purposes saving the households time, money worth Shs150,000 monthly
• The project desilted Sweswe dam which provided 120,111 members of the settlement with clean and safe water
• Trained and constructed over 1750 household cook stoves at community level, these stoves are saving Shs2.1m for institutions termly and Shs10,000 monthly for households
• The project produced briquettes that are eco-friendly alternatives to traditional charcoal, reducing deforestation and promoting environmental conservation
• Management of Cholera out breaks in Refuge settings
• Mapping of natural resources in Refugee hosting districts
• Developed natural resources management plans

• Partners for Resilience
• Location
• Teso, Elgon, Kigezi, Rwenzori regions, Partners for Resilience (PfR) is working with partners like CARE, CORDAID, WETLANDS INTERNATIONAL, RED CROSS CLIMATE CENTER, NETHER LANDS RED CROSS which is directly linked with Uganda Red Cross Society implementing its PfR project using an Integrated Risk Management Approach in 13 District of Teso, Bugishu, Rwenzori, West Ankole (priority branches)
• The project aims to advocate for Integrated Risk Management at Community, district and national level with both public and private actors
• Key Responsibilities
• Provide technical support to implementing partners and also assist in planning, budgeting, monitoring, evaluating and coordination;
• Support the design and planning of URCS PfR2 trajectory activities, and provide technical support to partners, URCS branches and staff in implementation of planned resilience work plans
• Conduct of capacity building needs assessment of relevant partners and stakeholders
• Support to the design and implementation of training courses
• Organisation, provision of and trainer for technical trainings on land governance
• Build the capacity of civil society organizations, traditional authorities, private investors and representatives on land management and land rights issues
• Support the Community Resilience Manager in fulfilling technical and financial reporting requirements of the proposed project;
• Build the capacity of the partners and URCS branches as required through coaching, trainings and providing constructive feedbacks;
• Regularly monitor the implementation progress of the project and activities by the partners and URCS branches against set indicators;
• Support Good Communication and Coordination among the partners through regular meetings, coordination events;
• Facilitate multi stakeholder dialogues at local level to create awareness raising campaigns on Integrated Risk Management-specific issues in targeted area;
• Liaison with the local authorities and concerned Government departments regarding project issues particularly on IRM mainstreaming into district development plans;
• Conduct collection, processing and analysis of technical data from the field and follow up on inconsistencies
• Achievements
• Developed a joint partner National adaptation plans (NAPs)
• Increased investments in resilience in ten risk districts in Uganda
• Finalized Global Stock-take invites contributions from all stakeholders
• Recognized and enabled the work of non-state and local actors in implementing the Paris Agreement, including through promotion of decentralized access to climate finance
• Promoting learning exchanges among the counties, especially on governance structure
• Conducted joint partner post landslides disaster assessment in Bududa and produced a report with recommendations
• Developed Peoples Voices towards Land use in climate change
• Increased information access to land use during Climate Change Adaptation interventions
• Conducted Research on how poor land use contributes to disasters in Uganda
• Responding climate induced disasters in the country

• Location
• Teso/Karamoja but sitting in Soroti Office-Eastern Uganda
• From, As regional manager on a large Climate Change adaptation project, I served as head of project Manager operations for Teso and Karamoja regions, covering six districts in total
• My responsibilities include managerial and technical WASH support to the district teams; liaison with a range of stakeholders including local authorities, NGOs and other agencies; ensuring staff and communities are trained in relevant strategies and approaches according to Minimum Standards (e.g
• SPHERE and Oxfam); regular review of project activities and expenditure, and monthly reporting within the wider programme team
• Technical (50%)
• Provided strategic leadership and guidance to the regional and District field project team
• Assist government relevant departments in the development of emergency preparedness plans, Provide technical support to key partners, as needed and appropriate
• Provide monthly reports to the German Red Cross Project Delegate and URCS Program Manager
• Identification of capacity building needs of relevant partners and stakeholders
• Meet project goals, objectives, outputs and requirements
• Advise to political and project partners on technical matters relevant to the project
• Ensuring coordination within the country, especially of local, regional and national activities
• Undertake field visits to monitor programs, as well as conduct periodic program
• Reviews with donor or government counterparts and other partners, Propose and/or undertake action on operational procedures affecting project management and implementation
• Assist Program Manager in identifying, planning and organizing WASH in staff training programs
• Attend WASH cluster activities to ensure URCS services are coordinated with national plans and responses In all project interventions, follow 'do no harm' principles
• Empowering and working with communities in a way that meets Minimum Standards and adheres to Oxfam’s Emergency Guidelines and Protocols
• Assessing emergency WASH needs
• Participatory hygiene and sanitation transformation
• Emergency WASH treatment and distribution methods
• Expertise in the planning, design and implementation of emergency WASH activities and community total-led sanitation
• Worked in liaison with a range of local stakeholders including NGOs and private sector bodies in the districts of implementation to ensure effective coordination and delivery of activities
• Steered the design and planning of both ICCA interventions for the two regions
• Worked closely with the GRC/OPM/DLG/Red Cross Climate Centre in Netherlands for the development of the annual project work plans and Budgets especially in Forecast Based Financing (FBF)
• Building the capacity of District Disaster Management Committees to mitigate and respond to emergencies in their respective Districts
• In charge of coordinating and implementing key ICCA interventions
• Ensured documentation and sharing of lessons learned and success stories
• Reporting (15%)
• Prepared and submitted relevant programmatic reports for the regions to the GRC/OPM/RCCC/URCS/DLG
• Ensured relevant financial reports for the region are submitted to the Finance Manager
• Maintained regular communication with the URCS Kampala office and compile work plan updates from the region
• Worked with the project team at the region and Kampala office to disseminate all relevant project documentation to the district leadership and other stakeholders in region
• Administrative (15%)
• Responsible for effective and coordinated management of the region of operation and financial, logistic, administrative and technical activities
• Supervised the regional/District field office team
• Remained up-to-date on the security situation in Region and ensure all staff working out of the Office adhere to the Red Cross security regulations and follow SOPs
• Provided updates on field office activities on monthly basis by sending activity reports to the
• GRC/OPM/RCCC/URCS/DLG
• Actively participated in relevant internal coordination and technical meetings
• Ensured that the region’s activity and financial reports are submitted timely
• Adhere to all project policies and procedures
• Monitoring and Evaluation (10%)
• Assisted the Regional Field offices team including the M&E to collect and analyses complete programmatic data in a timely fashion
• Actively participated and support periodic evaluations, and reviews of ICCA activities
• Work closely with the M&E Officer and M&E Manager in the monitoring and evaluation of project activities
• Support the conduct of surveys as required including VCA Representation (10%)
• Represented the project at regional and district levels on programmatic issues in coordination with the RCCC/GRC
• Attended relevant district, regional, Kampala-based and International meetings as deemed relevant or as requested
• Took charge of planning to ensure the smooth conduct of all visits from internal and external visitors to the regional office’s area of operation
• Organization
• Agency for Cooperation & Research in Development (ACORD-Uganda

• SRHR/EFSL/WASH, West Nile Region Adjumani and Arua
• Location
• Adjumani Response Office-West Nile, The primary responsibility of Coordinator Emergency Health was to coordinate, supervise, liaise with partners, Conduct baseline and end line surveys for both EFSL and WASH interventions, and Compile weekly sitreps, monthly reports, quarterly reports, annually reports and end of the project reports
• Under SRHR/GBV with Funding from UNFPA -ACORD
• The primary responsibility was to coordinate and supervise sexual and reproductive health activities, liaise with partners in reproductive health and provide reproductive health expertise and guidance for the health personnel in the projects
• Ensure that the RH health needs of women, girls, men and boys are fully integrated in to the IMC Lebanon Health Programs;
• Coordinate emergency reproductive health interventions, including Minimum Initial Service Package (MISP) and establishing comprehensive RH activities;
• Represent the organization at Reproductive Health sub-cluster Meetings or other RH coordination meetings;
• Establish referral mechanism for obstetric complications and gender based violence, including implementation of clinical pathway for treatment of sexual assault survivors;
• Ensure proper data collection of RH indicators through implementing a system for reporting the outcomes and compilation of data on activities from all projects
• Ensure all RH activities are in line with national protocols and RH policies and guidelines are well understood by IMC-supported technical and health facility staff;
• Support supply chain management for RH services, including supporting procurement and management of RH commodities and supplies;
• Identify RH program development opportunities through identifying local RH partners, establishing relationships with Ministry of Health and assessing opportunities for comprehensive RH programming;
• Ensure that all RH documentation is accurate and up to date, including partner notification, testing and treatment records also ensure that health facility staff and partners have access to and are complying with the latest MoPH best practice RH Guidelines
• Ensure planning and preparation of weekly, monthly, quarterly and end of project activities and reports and submit timely reports on field activities to Medical Coordinator
• Assist in selection and training of qualified program field staff;
• Review and approve SRH budget lines
• Assist in developing IEC materials and TOT training courses to Community Health Workers and medical staff at the IMC-supported health facilities;
• Make frequent site visits to health facilities to ensure that appropriate care is being provided to the target population;
• Analyze the health reports from the PHC facilities and Hospitals and develop recommendations for RH interventions;
• Work with Area Managers and Medical Coordinator to ensure the quality of care is provided according to IMC projects
• Assist Country team to plan and prepare proposals for potential program/donor funding and/or contribute to health program proposal development as well as budgeting
• Provide and coordinate training of MISP to IMC-supported health facility staff
• Achievements;
• Enhanced food security and nutrition:
• Fostered agricultural production and rural development for improved livelihood
• Promoted sustainable natural resources management
• Responded to climate change impacts and developing adaptation strategies
• Preparedness for, and response to, food and agriculture emergencies
• Development Association’s intervention, community members have improved their livelihoods by engaging in cooperatives dedicated management of communal WaSHcenters
• Development Association has built the capacity of cooperative members with the provision of facilities, equipment, loans, and business and sanitation management training
• Uganda- Soroti Programme Area

• Integrated WASH and Food Security Programs
• Location
• Soroti Office-, /Achievements
• Tasked performed
• Promotion of safe WASH practices, including appropriate use and maintenance of WASH facilities and services
• Facilitating community consultation, dialogue and feedback meetings
• Skills in training and liaising with the District Water and Health Departments to organise and execute training for Water User Committees
• Empowering and working with communities in a way that meets Minimum Standards and adheres to Emergency Guidelines and Protocols
• Assessing emergency WASH needs
• Expertise in the planning, design and implementation of emergency WASH activities and community total-led sanitation
• Skills in construction of sustainable water systems and ground water following technical designs
• Skills in identifying engineering materials and equipment needs for WASH in emergency
• Assisting in drawing budgets and support budget monitoring and expenditure forecasting
• Coordination with other NGOs & local authorities to ensure VSF views and approaches are in harmony with other key players in the WASH sector
• Achievements:
• Rolled out CLTS approach training across 30 communities, using a network of 5 trainers
• Provided a series of success stories and sharing of lessons learned e.g
• Improvement of household income, Hygiene and sanitation etc