Sylvie Namutebi
Procurement Officer
Kampala ,Kyambogo
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Job Title position. Ready to help team achieve company goals.
Overview
13
13
years of professional experience
9
9
years of post-secondary education
Work History
School Administrator
St Patrick Primary School Kira
Kira
01.2020 - Current
- Set academic and behavioral standards for students.
- Met with parents of prospective students to discuss student needs and school offerings.
- Coordinated school facility use with maintenance personnel to achieve equitable access.
- Handled disciplinary referrals with calm, logical approach to student behavior.
- Served as liaison between parents and students.
- Collaborated with administration staff to develop functional budgets within allocated funds.
- Coordinated staff and student activities to promote a safe and productive learning environment.
- Established positive, stimulating learning environment for students and exciting education-focused setting for teachers.
- Communicated with parents to encourage active parental participation in education.
- Allocated school budgets and solicited additional funding from grant programs with well-written applications.
- Kept school in full compliance with established policies, legal requirements and student safety standards.
- Developed and coordinated after-school programs and activities.
- Managed budgets and resources for educational programs.
- Counseled students about rules and policies during school assemblies.
- Prepared school budget and submitted to school board with recommendations for hiring, capital expenditures, and cost-saving initiatives.
- Developed and implemented plans to minimize misbehavior and maximize learning in school of Number Type students.
Procurement Administration Officer
St Patrick Primary School Kira
Kira
10.2017 - Current
- Resolved daily issues by handling invoice discrepancies, replacements for rejected materials and missed and late deliveries.
- Managed procurement requests and acted as point-person for customers on logistics, hardware and software needs.
- Maintained internal inventory of supplies and equipment.
- Researched and evaluated new and current vendors to determine suitability of products and contract and pricing negotiations.
- Utilized procurement tools to manage quote process, invoicing, order entry and receiving.
- Analyzed market conditions to make informed decisions on pricing and purchasing strategies.
- Utilized market intelligence to identify opportunities for savings and cost reduction.
- Created and maintained portfolio of qualified vendors to expand options.
- Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
- Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process.
- Led sourcing process for new vendors to get quality products and services and mitigate risk.
- Resolved invoice and payment issues to facilitate prompt payment to suppliers.
- Conducted spend analysis to identify cost-saving opportunities.
- Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
- Developed and implemented procurement policies and procedures to enhance compliance with company standards.
- Monitored and managed procurement budget to control costs.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Negotiated contracts with suppliers to obtain favorable terms and pricing.
Accounts Assistant
St Patrick Primary School Kira
Kira
10.2017 - 12.2022
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Organized data into multiple spreadsheets to streamline data.
- Communicated regularly with customers regarding account questions and issues.
- Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Coordinated with external auditors to resolve discrepancies.
- Coordinated office supply ordering to avail materials for streamlined operations.
- Assisted in budget preparation and forecasting to control expenditure and maximize profitability.
- Assisted management with annual expense plans to strategically track income or revenue.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
Procurement & Logistics Officer
Scaffold
Kampala
06.2016 - 09.2017
- Maintained internal inventory of supplies and equipment.
- Resolved daily issues by handling invoice discrepancies, replacements for rejected materials and missed and late deliveries.
- Communicated regularly with suppliers to uphold accountability for quality standards and timely delivery of goods.
- Monitored inventory levels and avoided shortages with timely replenishment of stock.
- Analyzed market and delivery systems to assess present and future materials availability.
- Identified opportunities to reduce lead times and improve inventory management.
Sales Assistant
AGRO Links Uganda
Kampala Kikuubo
01.2010 - 12.2016
- Tracked substitutions and informed customers of changes.
- Reviewed customer orders closely to locate desired items and checked app regularly to identify changes.
- Placed completed orders in labeled, temperature-appropriate storage pending customer pick up.
- Worked productively with customers to meet order requirements and service expectations.
- Memorized store layouts and planograms to fulfill orders using shortest, most efficient route.
- Served customers with knowledgeable, friendly support at every stage of shopping and purchasing.
- Maintained high satisfaction ratings by completing orders quickly and making good selections for customers.
- Developed professional relationships with customers to establish repeat business and increase trust.
- Greeted clients entering store to provide welcoming environment and friendly customer service.
- Created attractive displays to attract more customers and increase sales.
- Provided product advice to customers to help select most suitable items for individual needs.
- Answered customer questions about products and services, helped locate merchandise, and promoted key items.
- Recommended complementary purchases to customers, increasing revenue.
- Built customer loyalty and retention by delivering excellent shopping experiences.
- Managed efficient cash register operations.
- Created inviting environment for customers by maintaining store organization and cleanliness.
- Conducted product demonstrations to highlight features and redirect objections to positive aspects.
- Stocked merchandise, clearly labeling items, and arranging according to size or color.
- Listened to customer needs and desires to identify and recommend optimal products.
- Prioritized helping customers over completing other routine tasks in store.
- Helped customers locate products and checked store system for merchandise at other sites.
- Fielded customer questions to share information about products, availability, and pricing.
- Used consultative sales techniques to understand customer needs and recommend relevant products and services.
- Established rapport with customers using active listening and interpersonal skills.
- Coordinated logistics and catering for meetings and sales events.
- Researched new clients for sales team, inputting contact information into Salesforce.
- Remained calm and poised in high-stress, dynamic environment to promote service to customers and staff.
- Entered, coded and processed vendor invoices and helped track expenses for capitalizations.
- Contributed to event marketing, sales and brand promotion.
- Promoted conversion of casual shoppers into customers through product knowledge and product solutions to meet customer needs.
- Built relationships with customers and community to promote long term business growth.
- Gained customer trust and confidence by demonstrating compelling, persuasive and composed professional demeanor.
- Collaborated with managers to provide customer feedback and recommend operational changes to meet emerging trends.
- Increased sales with execution of full sales cycle processing from initial lead processing through conversion and closing.
- Negotiated prices, terms of sales and service agreements.
- Informed customers of promotions to increase sales productivity and volume.
- Fostered lasting relationships with customers through effective communication and quick response, resulting in long-term loyalty and expanded client base.
Education
Uganda Certificate Of Education - S1-S4
DK Education Hill School
Namasuba Wakiso 03.2000 - 12.2003
Bachelor Of Business Administration - Procurement And Logistics Management
Uganda Christian University
Mukono 09.2006 - 12.2009
Uganda Advanced Certificate Of Education - S.5- S. 6
Kololo High School
Kampala 02.2004 - 12.2005
Skills
School event coordination
undefinedAccomplishments
- Documented and resolved Issue which led to Results.
- Achieved Result by completing Task with accuracy and efficiency.
- Collaborated with team of Number in the development of Project name.
- Achieved Result through effectively helping with Task.
Timeline
School Administrator
St Patrick Primary School Kira
01.2020 - Current
Procurement Administration Officer
St Patrick Primary School Kira
10.2017 - Current
Accounts Assistant
St Patrick Primary School Kira
10.2017 - 12.2022
Procurement & Logistics Officer
Scaffold
06.2016 - 09.2017
Sales Assistant
AGRO Links Uganda
01.2010 - 12.2016
Bachelor Of Business Administration - Procurement And Logistics Management
Uganda Christian University
09.2006 - 12.2009
Uganda Advanced Certificate Of Education - S.5- S. 6
Kololo High School
02.2004 - 12.2005
Uganda Certificate Of Education - S1-S4
DK Education Hill School
03.2000 - 12.2003
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