Sylvie Namutebi
Procurement Officer
Kampala ,Kyambogo
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Job Title position. Ready to help team achieve company goals.
Overview
13
13
years of professional experience
9
9
years of post-secondary education
Work History
School Administrator
St Patrick Primary School Kira
Kira
01.2020 - Current
- Set academic and behavioral standards for students.
- Met with parents of prospective students to discuss student needs and school offerings.
- Coordinated school facility use with maintenance personnel to achieve equitable access.
- Handled disciplinary referrals with calm, logical approach to student behavior.
- Served as liaison between parents and students.
- Collaborated with administration staff to develop functional budgets within allocated funds.
- Coordinated staff and student activities to promote a safe and productive learning environment.
- Established positive, stimulating learning environment for students and exciting education-focused setting for teachers.
- Communicated with parents to encourage active parental participation in education.
- Allocated school budgets and solicited additional funding from grant programs with well-written applications.
- Kept school in full compliance with established policies, legal requirements and student safety standards.
- Developed and coordinated after-school programs and activities.
- Managed budgets and resources for educational programs.
- Counseled students about rules and policies during school assemblies.
- Prepared school budget and submitted to school board with recommendations for hiring, capital expenditures, and cost-saving initiatives.
- Developed and implemented plans to minimize misbehavior and maximize learning in school of Number Type students.
Procurement Administration Officer
St Patrick Primary School Kira
Kira
10.2017 - Current
- Resolved daily issues by handling invoice discrepancies, replacements for rejected materials and missed and late deliveries.
- Managed procurement requests and acted as point-person for customers on logistics, hardware and software needs.
- Maintained internal inventory of supplies and equipment.
- Researched and evaluated new and current vendors to determine suitability of products and contract and pricing negotiations.
- Utilized procurement tools to manage quote process, invoicing, order entry and receiving.
- Analyzed market conditions to make informed decisions on pricing and purchasing strategies.
- Utilized market intelligence to identify opportunities for savings and cost reduction.
- Created and maintained portfolio of qualified vendors to expand options.
- Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
- Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process.
- Led sourcing process for new vendors to get quality products and services and mitigate risk.
- Resolved invoice and payment issues to facilitate prompt payment to suppliers.
- Conducted spend analysis to identify cost-saving opportunities.
- Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
- Developed and implemented procurement policies and procedures to enhance compliance with company standards.
- Monitored and managed procurement budget to control costs.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Negotiated contracts with suppliers to obtain favorable terms and pricing.
Accounts Assistant
St Patrick Primary School Kira
Kira
10.2017 - 12.2022
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Organized data into multiple spreadsheets to streamline data.
- Communicated regularly with customers regarding account questions and issues.
- Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Coordinated with external auditors to resolve discrepancies.
- Coordinated office supply ordering to avail materials for streamlined operations.
- Assisted in budget preparation and forecasting to control expenditure and maximize profitability.
- Assisted management with annual expense plans to strategically track income or revenue.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
Procurement & Logistics Officer
Scaffold
Kampala
06.2016 - 09.2017
- Maintained internal inventory of supplies and equipment.
- Resolved daily issues by handling invoice discrepancies, replacements for rejected materials and missed and late deliveries.
- Communicated regularly with suppliers to uphold accountability for quality standards and timely delivery of goods.
- Monitored inventory levels and avoided shortages with timely replenishment of stock.
- Analyzed market and delivery systems to assess present and future materials availability.
- Identified opportunities to reduce lead times and improve inventory management.
Sales Assistant
AGRO Links Uganda
Kampala Kikuubo
01.2010 - 12.2016
- Tracked substitutions and informed customers of changes.
- Reviewed customer orders closely to locate desired items and checked app regularly to identify changes.
- Placed completed orders in labeled, temperature-appropriate storage pending customer pick up.
- Worked productively with customers to meet order requirements and service expectations.
- Memorized store layouts and planograms to fulfill orders using shortest, most efficient route.
- Served customers with knowledgeable, friendly support at every stage of shopping and purchasing.
- Maintained high satisfaction ratings by completing orders quickly and making good selections for customers.
- Developed professional relationships with customers to establish repeat business and increase trust.
- Greeted clients entering store to provide welcoming environment and friendly customer service.
- Created attractive displays to attract more customers and increase sales.
- Provided product advice to customers to help select most suitable items for individual needs.
- Answered customer questions about products and services, helped locate merchandise, and promoted key items.
- Recommended complementary purchases to customers, increasing revenue.
- Built customer loyalty and retention by delivering excellent shopping experiences.
- Managed efficient cash register operations.
- Created inviting environment for customers by maintaining store organization and cleanliness.
- Conducted product demonstrations to highlight features and redirect objections to positive aspects.
- Stocked merchandise, clearly labeling items, and arranging according to size or color.
- Listened to customer needs and desires to identify and recommend optimal products.
- Prioritized helping customers over completing other routine tasks in store.
- Helped customers locate products and checked store system for merchandise at other sites.
- Fielded customer questions to share information about products, availability, and pricing.
- Used consultative sales techniques to understand customer needs and recommend relevant products and services.
- Established rapport with customers using active listening and interpersonal skills.
- Coordinated logistics and catering for meetings and sales events.
- Researched new clients for sales team, inputting contact information into Salesforce.
- Remained calm and poised in high-stress, dynamic environment to promote service to customers and staff.
- Entered, coded and processed vendor invoices and helped track expenses for capitalizations.
- Contributed to event marketing, sales and brand promotion.
- Promoted conversion of casual shoppers into customers through product knowledge and product solutions to meet customer needs.
- Built relationships with customers and community to promote long term business growth.
- Gained customer trust and confidence by demonstrating compelling, persuasive and composed professional demeanor.
- Collaborated with managers to provide customer feedback and recommend operational changes to meet emerging trends.
- Increased sales with execution of full sales cycle processing from initial lead processing through conversion and closing.
- Negotiated prices, terms of sales and service agreements.
- Informed customers of promotions to increase sales productivity and volume.
- Fostered lasting relationships with customers through effective communication and quick response, resulting in long-term loyalty and expanded client base.
Education
Uganda Certificate Of Education - S1-S4
DK Education Hill School
Namasuba Wakiso 03.2000 - 12.2003
Bachelor Of Business Administration - Procurement And Logistics Management
Uganda Christian University
Mukono 09.2006 - 12.2009
Uganda Advanced Certificate Of Education - S.5- S. 6
Kololo High School
Kampala 02.2004 - 12.2005
Skills
School event coordination
School administration
Student and parent relations
Academic administration
Schedule Coordination
Process improvements
Budgeting
Goal planning
Learning Standards
Team Building
Community Relations
Codes of conduct
Group and individual instruction
Customer Engagement
Coordinating the procurement process
Accomplishments
- Documented and resolved Issue which led to Results.
- Achieved Result by completing Task with accuracy and efficiency.
- Collaborated with team of Number in the development of Project name.
- Achieved Result through effectively helping with Task.
Timeline
School Administrator
St Patrick Primary School Kira
01.2020 - Current
Procurement Administration Officer
St Patrick Primary School Kira
10.2017 - Current
Accounts Assistant
St Patrick Primary School Kira
10.2017 - 12.2022
Procurement & Logistics Officer
Scaffold
06.2016 - 09.2017
Sales Assistant
AGRO Links Uganda
01.2010 - 12.2016
Bachelor Of Business Administration - Procurement And Logistics Management
Uganda Christian University
09.2006 - 12.2009
Uganda Advanced Certificate Of Education - S.5- S. 6
Kololo High School
02.2004 - 12.2005
Uganda Certificate Of Education - S1-S4
DK Education Hill School
03.2000 - 12.2003