Wilbert Ayebazibwe

• Supervised and managed the Teaching and Learning Activity (Physical & Online) throughout the week from 07:00 AM to 09:00 PM, delivering prompt resolutions to challenges such as class delays, lecturer non-compliance, class size adjustments, and space allocation.
• Systematically aggregated and submitted comprehensive Weekly, Monthly, and End-Semester Teaching and Learning Reports for the entire University to the Deputy Vice Chancellor of Academic Affairs (DVC-AA) and Director of Academic Affairs (DAA) in the prescribed format for subsequent presentation at Management, Senate, and Senate Examinations Committee meetings.
• In collaboration with the Vice-Chancellor, I formulated the Academic Calendar (Almanac) to provide a timeframe for students, colleges/schools, and guardians to optimize semester/trimester management.
• In collaboration with Heads of Departments (HoDs), Deans/Principals, DVC-AA and DAA, facilitated the formulation of new academic programmes for accreditation submission to the National Council for Higher Education (NCHE).
• Supervised the daily activities of Teaching and Learning Coordinators (TLCs) in facilitating the coordination of teaching and learning activity with students and lecturers.
• Supervised the administration of the University’s End of Semester Examinations and provided immediate solutions to the rising challenges.
• Worked in collaboration with the DVC-AA, DAA, HoDs, TLCs, and Principals/Deans to harmonize the curriculum with the Enterprise Resource Planning (ERP) system.
• Liaised with the Quality Assurance Directorate (QAD) to compile weekly lecturer attendance and timekeeping data, subsequently verifying its accuracy with relevant teaching personnel against the QA monitoring reports.
• Presented the semester preparation arrangements to the Timetable Committee monthly where adequate recommendations were executed for smooth operation of the semester.
• Held and chaired several Teaching and Learning Progressive Assessment Meetings (T&LPAM) with TLCs to adequately improve the teaching and learning activity during the semester.
• Scheduled and held multiple meetings with students and lecturers to clarify their roles and address challenges, and proceeding reports were submitted to the DAA and DVC-AA for further consideration.
• In liaison with the Director of Human Resources (DHR) and Deputy Vice Chancellor for Finance and Administration (DVC-FA), approved the payroll for further consideration by the Audit and Finance office for payment of monthly salaries.
• Closely supervised and evaluated the performance of all teaching staff within the semester from which documented feedback was provided to the respective DVC-AA, DAA, and Director of Human Resources.
• Collaborated with the HoDs, TLCs, and Principals/Deans in devising effective teaching and learning strategies within the respective Departments.
• In collaboration with the Director of E-Learning, I facilitated and oversaw the Integration of Information and Communication Technology (ICT) in the curriculum area, through encouraging the application of ICT tools and resources to enhance the teaching and learning experience.
• Worked in collaboration with the Deputy Vice Chancellor for Finance and Administration (DVC-FA) and the Director of Human Resources (DHR), significantly Filled the Gaps in the teaching staff.
• Carried out the Training Sessions to TLCs to enhance their skills, knowledge, and abilities to enable them to effectively and efficiently execute their assigned roles and responsibilities.
• In liaison with the Directorate of Estates, I conducted a thorough assessment of the existing teaching and learning environment, leading to the replacement of worn whiteboards and inoperative tubes, thereby enhancing the learning atmosphere to meet requisite standards.
• Supervised the collection of modules from teaching staff, conducting training sessions on how to utilize blended/online learning to In-Service and Distance learning students to improve their teaching and learning.
• In liaison with HR, approved leave letters to grant leave to any teaching staff and agreed on the arrangements to cover course content before the leave commencement date.
• In liaison with HoDs, TLCs, and Principals/Deans arranged for practical classes by placing requisitions for requirements such as projectors, and faster computers; compiled and forwarded reports to DVC-AA & DAA.
• On behalf of the DVC-AA & DAA, I chaired multiple meetings of Senate Disciplinary Committee (SDC), Senate Examinations Committee (SEC), Timetable Committee and submitted proceedings report for the implementation.
• Acted for DAA on matters relating to academics and undertook any other duties that were assigned to me by the relevant authorities within the University

While working as DDAA-T&L, undertook the role of drafting timetables in addition to the already provided administrative responsibilities in (a) above. I managed to execute these duties;

• Held the responsibility of drafting/preparing and managing Over 809 Teaching Timetables for all Colleges and Schools, in addition to Continuous Assessment Tests and Final Examinations for different sessions.
• In liaison with HoDs, Principals, and Deans, allocated the minimum and active 18 hours to teaching staff per semester/trimester.
• In liaison with Heads of Departments (HoDs), Teaching and Learning Coordinators (TLCs), and Deans/Principals, significantly achieved the timely release of teaching timetables before the start of the semester/trimester for Day, Evening, Weekend, In-service, and Distance sessions.
• Regularly and consistently updated and informed the students and lecturers about the load allocation and the necessary time frame to complete various academic activities throughout the semester.
• Further, called up urgent meetings with non-compliant staff and strongly encouraged them to comply with the teaching and assessment timetables

While working as DDAA-T&L, undertook the teaching role in addition to the administrative responsibilities in (a) and (b) as follows;

• In compliance with the Teaching Timetable Schedules held a high standard of teaching Finance & Accounting Course Units, ensuring that students from Day, Evening, Weekend and Distance sessions receive well-planned, well-taught, and relevant lessons as per the University & NCHE’s set guidelines.
• Developed and updated appropriate course content, and schemes of work, assessed students using formative and summative approaches, and submitted final results to the department and Central Marking Examination Officer.
• Prepared marking guide for the sat exams by the students to the Head of department and examination’s central marking room.
• Supervised and guided the students in writing their final research reports; a requirement for the award of the Bachelor’s Degree.
• Attended regular meetings with the College Board to deliberate on pertinent issues upon which appropriate actions were taken to enhance the teaching and learning experience for both students and educators

• Developed the Quality Assurance Session’s Monitoring Tools, Lecturers’ Data Encoding Tools, Lecturer Assessment Evaluation Tools, Examinations and Continuous Assessment Tests Reporting Tools that are both offline and online in nature.
• Supervised the Monitoring Officers in the entry of various data collected from the teaching and learning activity into various established purposeful tools.
• Innovatively established the Lecturer’s Missed Class Compensation Form, students and Lecturers’ Complaint Form, Teaching Content Coverage Form, and other Teaching and Learning Tools and surveys that enable the Directorate to collect data in different aspects analyzed to produce reports.
• Supervised the Monitoring Officers in the evaluation of the performance of teaching and non-teaching staff during the semester.
• Supervised and prepared final Lecturers and Students’ Evaluation Reports every semester from collected data from students through surveys/questionnaires regarding teaching and learning.
• Analyzed the daily collected monitored data and produced monthly reports by using SPSS, Epi Info, and STATA.
• In liaison with HR, as a Quality Assurance Representative participated in the interviewing process thereby interviewing candidates to get the most suitably qualified for gaps under teaching and non-teaching.
• Supervised the monitoring of teaching and learning environment and attendance of students, teaching and non-teaching staff.
• Supervised the Monitoring Officers in the verification of exams moderation exercise of various colleges and schools.
• Trained all the incoming and existing Monitoring Officers on the different incoming and ongoing activities in the Sections of Monitoring, Evaluation and Research, Teaching and Curriculum Development, Data Management, and Community Engagement and Support Services.
• Represented the Quality Assurance Director in various University’s panel interview meetings and the DDAA - Teaching and Learning meetings.
• Liaised with the Heads of Departments (HoDs) and other administrators to resolve lecturers' and students’ complaints.
• Monitored and submitted reports on departmental and administrative offices’ needs to the Director.
• Liaised with the ICT Directorate and collected students’ ERP data and produced students’ attendance lists for their sign-in during lectures.
• Filed lecturers’ attendance fully utilized forms for Colleges and Schools during the semester

• Worked with the Heads of Departments to resolve issues related to curriculum, teaching and learning problems, improved operations, and provided exceptional customer service.
• Supervised the operation of the various administrative functions, including filing the collected Curriculum from the Departments, and delivering and responding to emails from different officers regarding curriculum.
• Supervised the Extraction of the Course Content from the Collected Course Curriculum Files from Heads of Departments and prepared content monitoring tools to cover content coverage during the semester.
• Attended the Directorate of Higher Degrees & Research’s (DHDR) student-scheduled meetings for Title/Concept, Proposal Hearings, Work in Progress, and VIVA VOCE and submitted reports to the Director.
• Liaised with the Head of Departments (HoDs) and Teaching and Learning Coordinators (TLCs) to resolve aspects of Content Coverage, lecturers’ compliance, course units’ details, teaching & learning performances.
• Supervised and made follow-ups on the submission of reports by TLCs to the Deputy Director of Academic Affairs-Teaching and Learning (DDAA-T&L) during the semester.
• Supervised the compensatory arrangements for missed classes from the lecturers who had missed classes daily and produced reports to the Director.
• Attended several Teaching and Learning Progressive Assessment Meetings (T&LPAM) with TLCs to adequately improve the teaching and learning activity during the semester

• Made adequate phone calls to already registered students to clear their outstanding dues and to the Admitted Fresh Students to pick up their admission letters, and clear their required percentages of tuition fees to secure their scholarship slots.
• Welcomed all Students, Guardians and Parents for Main & Western Campuses, described and explained to them the details about the scholarship percentages options to make informed judgements.
• Determined the percentage of tuition fees to be paid by each student to be able to obtain the University scholarship.
• On behalf of the Director, cleared the admitted students that had met the requirements leading to the award of the scholarship.
• Carefully listened to the Students, Guardians and Parents on their challenges regarding acquisition of the scholarship and compiled the reports to the Director for recommended service delivery improvements.
• Effectively worked closely with all the Directorate of Admissions and collected all admitted applicants for phone calls and messages about their availability.
• On behalf of the Director, authorized the printing of the Scholarship Award Letters and provided the stamp for authentication.
• Performed data entry with MS Excel to record call notes, suggestions and questions and submitted the reports to the Director.

• Implemented and Carried out the Physical Daily Monitoring of the teaching and learning exercise instead of students’ attendance lists monitoring and reported to the Director.
• Submitted Daily, Weekly and Monthly Teaching and Learning Reports to the Director of Quality Assurance for further establishment of reports to the VC.
• Held several meetings with class coordinators to resolve their raised concerns regarding teaching and learning.
• Supervised the administration of the University’s End of Semester Examinations and provided immediate solutions to the rising challenges.
• Prepared and carried out lecturers’ semester/trimester performance evaluation by conducting surveys.
• Worked with the Director QA, HoDs and Campus Administrator to resolve students’ missing results issues.
• Issued the updated class attendance lists to the students and guided them on how to fill them during the semester.
• Collected the Teaching Timetables from the departments and prepared lecturer monitoring tools

• Attended the training courses prepared by Job Connect Ltd from Crown Beverages Ltd (Pepsi), Namanve Industrial Area, Sameer Agricultural and Livestock Ltd (SALL) (that is, Fresh Dairy), and Mukwano Group of Companies Ltd to build an understanding of manufacturing industry.
• Maintained high levels of efficiency during training by taking detailed notes and asking questions about operations at each Site.
• Promptly learned the execution of core activities that involved processes on manufacturing, packaging, and customer care procedures to maximize performance.
• Prepared and submitted reports to the supervisors at each site on the daily achievements.
• Established teamwork and worked closely with the Plant supervisors, asking questions, and providing giving detailed feedback to their queries.