Yasin Yahaya
Snr Registration Assistant
Kampala
Summary
- Seeking a position where I can utilize my professional skills, integrity and abilities in the working environment or organization that offers professional growth while being innovative, flexible, and resourceful.
- To achieve top professionalism through teamwork, planning, advocacy, management of resources and executing various responsibilities in a competitive and challenging environment for better service delivery
Overview
14
14
years of professional experience
Work History
Senior Registration Assistant
UNHCR _Uganda
Uganda_ Kiryandongo Refugee Settlement
6 2017 - Current
- Offering support in the implementation of registration strategies and methodologies for populations of concern
- Carry out the registration interviews when required in accordance with registration standards and guidance
- Providing counseling to, and responds to queries from, asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements
- Maintaining accurate and up-to date records and data related to all individual registration cases
- Identify persons with specific needs and ensure timely referral to protection follow-up as required
- Collaborating with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation
- Draft correspondence and reports relating to registration activities in the operation, when required, provide statistics and draft reports related to registration data, as requested
- Identify persons with specific needs and ensure timely referral to protection follow-up as required
- Monitoring and supporting registration concerns at the reception Centres and borders
- Coordinating and collaborating with The Office of the Prime Minister (Uganda) in Planning and programming for registration and identity management for refugees in the settlement
- Always monitored, coordinated, led, and supported registration activities and process in Bidibidi settlement
- Liaised with OPM and UNHCR registration/protection team to ensure continuous registration of refugees and new arrivals including registration of newborn babies and family reunification
- Ensured timely identification of spontaneous new arrivals in the settlement (Bidibidi) and persons with specific needs to access accelerated registration and relocation to other settlement
- Coordinated with UNHCR Kampala to provide registration materials to OPM for registration/continuous registration, documentation, and issuance of refugees family attestation, ration card and IDs for registered refugees in Bidibidi
- Monitored the status of registration infrastructure, ensured availability/functionality of registration tools and report to appropriate staff for timely intervention
- Supported and closely worked with UNHCR Registration, Data Management and Protection Officers in charge of verification exercise daily in planning, preparation, implementation and reporting of verification exercise activities
- I played a critical role in ensuring verification of 223,939 refugees out of the targeted 287,501 individuals in Bidibidi Settlement
- Supported and involved in multi-Functional teams in monitoring UNHCR projects implementation.
Project Officer
WAR CHILD HOLLAND
02.2017 - 06.2017
- Identification of beneficiaries, including referrals, in close cooperation with Facilitators and Program Development Advisor
- Prepared and led the implementation plans of project activities and ensure quality and timely delivery
- Prepared Organized and conducted creative life skill sessions with different groups of children
- Youth and caregivers in cooperation with Facilitators
- Trained and mentored the staff in order to achieve quality
- Prepared weekly planning of Life Skills Sessions and implemented monitoring timely
- Collection of information for documentation, reporting and lessons learnt
- Worked closely together with other WCH staff and collaborate in a constructive way with save the children staff within the Child Friendly Spaces
- Ensured child protection concerns are immediately reported to Program Development Officer
- Responsible and accountable for equipment management, orders and distribution in all project locations
- Ensure child safeguarding and protection procedures are understood and adhered to
- Developed and strengthened core partnerships and networks with key stakeholders in the child protection sector and Liased with government institutions and other partners
- Coordinated and networked with other INGO, UN agencies and OPM
- (Like Sharing activity plans for information sharing and look for synergies and opportunities to work together)
- Submitted regular report to the Program Development Advisor on progress towards output as well as challenges and successes.
Verification Assistant Officer
SAMARITANS PURSE INTERNATIONAL RELIEF
05.2014 - 12.2016
- Received food/cash Log from the operations Coordinator and deliver it to the community prior to distribution so they can check for any errors
- Analyzed data and documented any errors and report to OPM for correction prior to distribution day from the Food Log
- Ensured the Correct and Certified Food/Cash Log is at each Food distribution Points of 65,024 refugees
- Produced a distribution report based off the food Log is at each distribution Point
- Handled all Litigation and Complaints at Complaints Desk by documenting all complaints
- Trained Volunteers and Food Management Committees on handling Food Distribution
- Registered and verified PSNs and Identifying EVIs in the Settlement by Clusters for targeted Assistance
- Assessed and granted status to PSNs as EVIs after verification by OPM/UNHCR to beneficiaries including Asylum Seekers and refugees
- Captured and disseminated Refugee data to OPM and UNHCR for verification and retrieved data of refugees and managed database of refugees from the general Manifest
- Produce weekly and monthly report after and before Distribution/registration and compiled all complaints from refugee for targeted assistance
- Provided support in office planning and implementation of programs.
IT Assistant
ARISE TECHNOLOGY AND COMPUTERS (U) LTD
01.2013 - 01.2014
- Provided day to day ICT support and maintenance of computer key ICT infrastructure
- Maintenance of office equipment like Computers, Printers, Tonner refilling
- Performed regular backups of Database and information ensuring backups and recovery
- Provided basic staff training where needed
- Maintained record or list of required repairs and maintenance
- Maintained current and accurate inventory of technology hardware, software, and resources
- Developed and implement policies and procedures for computer system operations
- Timely data compilation of reports and other projects assigned
- Provided help desk and technical support to the users and staffs
- Ensured that anti-virus within the Network and PC is updated on a timely basis
- Performed general repairs on IT equipment and peripherals
- Provided Hardware and software support
- Scanning all internet invoices received and forwarded to finance for payment.
Data Management Assistant
KABALEGA COLLEGE
01.2012 - 01.2013
- Timely and accurate entry of data into the electronic databases of students and Staffs
- Support analysis of data for monthly, quarterly and annual programmatic performance reports and their submission in stipulated deadlines
- Support data auditing and verification to assure internal consistency and validity of project activity monitoring data reported
- Support the interpretation and use of M&E data to inform program implementation
- Providing all the necessary data and information required for the development of internal and external program performance and progress reports
- Offered timely support in analysis, developing, collecting, and disseminating relevant information for monitoring, evaluation and decision support making.
Assistant Data Officer
THE AIDS SUPPORT ORGANISATION (TASO)
08.2011 - 01.2012
- Data collection, editing, coding, analysis and dissemination
- Organize, clean data and stored data collected from the field
- Supervise daily and routine clients' registration and data entry in the database
- Carrying out support supervision for data entry in the system
- Supervision of data collection, coding, editing and dissemination
- Coordination of data entry in URSB system
- Validation of data that has been entered into URSB database
- Approving of health unit weekly reports using mTRAC
- Coordinated and followed up weekly reporting by health facilities
- Carry out monthly HMIS data entry and reporting
- Prepare and submit any other reports as may be required in the project to ensure that all processes and project outcome/results are documented
- Usually made routine backups of data at given intervals of time.
Office Assistant
ACTION FOR CHILDREN
01.2010 - 01.2011
- Prepare the office for daily use and arranging area for proper work and meeting
- Attend to all incoming calls, mails delivery and posting letters, memos to the right address
- Managing all Inventory of all office stationeries and Supplies
- Scheduling programs, dates and venue for management meeting and staffs
- Drafting letters, memos and filling documents, receipts, photocopying, scanning and binding documents
- Helped admin work in case of multitask by compiling weekly and monthly reports
- Open and closed all office in right time and supervising cleaners to maintain clean working environment for staff and visitors.
Education
Master of Science - Information Technology
ISBAT University
Uganda (Kampala) 04.2001 -
Bachelor of Science - Computer Science
Cavendish University
Uganda (Kampala) 04.2001 -
Associate of Science - Information Technology
Uganda Institute of Information & Comm. Technology
Uganda (Kampala) 04.2001 -
Skills
Data management and analysis skills, Internet, and outlook usage skills
All Microsoft Office Packages and Outlook Usage
Database Management, Information Systems & Networking plus Security, Oracle, and MySQL
UNHCR ProGres v4 Database system, Global Distribution Tool software managementBiometric Management
Excellent communication skills, both written and verbal
Good report writing skills
Team Player and Multi-tasking
Leadership and Teamwork skills
Report writing Skills and Management
Education Certifications
- ISBAT UNIVERSITY UGANDA, Master of Science in Information Technology (MSc.IT), 2021
- CAVENDISH UNIVERSITY UGANDA, Bachelor of Science in Computer Science (BSc.CS), 2017
- UGANDA INSTITUTE OF INFORMATION & COMMUNICATIONS TECHNOLOGY, Diploma in Information Technology (Dip.IT), 2010
- UGANDA INSTITUTE OF INFORMATION & COMMUNICATION TECHNOLOGY, Certificate in Information Technology. CIT, 2007
- MASINDI SECONDARY SCHOOL, Uganda Advanced Certificate of Education (UACE), 2004
- MASINDI SECONDARY SCHOOL, Uganda Certificate of Education (UCE), 2002
- MASINDI ARMY DAY PRIMARY SCHOOL, Primary Leaving Examination (PLE), 1998
Sur Name
Yahaya
Other Name
Yasin
Personal Information
- Date of Birth: 07/05/84
- Gender: Male
- Nationality: Ugandan
References
- Mr. Awoke Diress Lakew, Field Officer, UNHCR Uganda Yumbe Field Office diress@unhcr.org
- Mr. Ben Nyamoga, Associate Operational Data Management Officer, UNHCR Branch Office Nairobi (Kenya), nyamoga@unhcr.org
- Mr. Anthony Akoko, District Forestry Officer, Masindi District Local Government, +256782372980, anthonyakoko@yahoo.com
Accomplishments
- Supervised team of 6 Registration staff members.
- Achieved Verification of Refugees in Uganda in 2018 and 20222 through effectively helping with Coordination, Operational and Strategic Management of Registration Activities and roles with the Government of Uganda .
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Achieved launching of by introducing Biometric enrolments of refugees using ProGres v4 Database, Global Distribution Tool for Assistance Distance for UNHCR, Partners and Government during the tasks.
- Documented and resolved registration of 16,000 unregistered Asylum seeker in Kiryandongo Settlement which led to acquisition of Refugees status documents and Identifications.
Timeline
Project Officer
WAR CHILD HOLLAND
02.2017 - 06.2017
Verification Assistant Officer
SAMARITANS PURSE INTERNATIONAL RELIEF
05.2014 - 12.2016
IT Assistant
ARISE TECHNOLOGY AND COMPUTERS (U) LTD
01.2013 - 01.2014
Data Management Assistant
KABALEGA COLLEGE
01.2012 - 01.2013
Assistant Data Officer
THE AIDS SUPPORT ORGANISATION (TASO)
08.2011 - 01.2012
Office Assistant
ACTION FOR CHILDREN
01.2010 - 01.2011
Master of Science - Information Technology
ISBAT University
04.2001 -
Bachelor of Science - Computer Science
Cavendish University
04.2001 -
Associate of Science - Information Technology
Uganda Institute of Information & Comm. Technology
04.2001 -
Senior Registration Assistant
UNHCR _Uganda
6 2017 - Current