Ziporah Kiconco Kalenge

Annual planning and budgeting

· Consolidates the District annual plans and budgets in collaboration with the district teams

· Participates in the development of the annual procurement plan for the district in liaison with district team based on the approved budget

· Conducts market research on prices for goods, services to works and ensures value for money for district level procurements

Maintains an authentic list of prequalified supplier of goods, services and ensures compliance

· Approved annual work plan for the district/campus

· Up-to-date list of prequalified suppliers of goods, services and works

Up to date and approved procurement Plan for the District/Campus

Management of district/campus operations

· Ensures the campus/church is ready for all scheduled activities in time.

· Plans, coordinates and oversees activities required for the smooth running of events at the district.

· Supports ministry leaders in their scheduled activities

· Ensures adequate stationery and supplies needed at the district at all times.

· Maintains a register of all the assets in the district/campus.

· Ensures the stores at the district/campus.

· Handles staff welfare issues e.g. lunch and other refreshments, uniforms for staff at the district

Supports in the money counting process and issues out money bags in time

Maintenance of the campus/campus

· Liaises with the maintenance supervisor, Church in the development of the annual maintenance plans in consultation

· Maintains the annual calendar for maintenance of facilities and equipment on all Watoto facilities

· Coordinates routine maintenance of the facilities in collaboration with maintenance teams

· Supervises the maintenance teams on retainer and sign off their timesheets

· Supervises the outsourced service providers and ensures they deliver satisfactorily

· Maintain organized and up to date records of maintenance in the district/campus

Human resource management and development

· Ensures new staff in the district/campus are properly oriented and job descriptions well explained

· Ensures administrative staff in the district have clear performance standards and are appraised as per the human resource policy

· Prepares a schedule of annual leave appropriately and ensures adequate security cover at all times

Liaises with the HR office to ensure regular updates on staff matters

Management of District/Campus procurement operations

· Ensures that all district/Campus procurement operations are carried out in accordance with the procurement plan

· Assists in sourcing for cost-effective supplies and services, locally

· Monitors the performance of all suppliers and service providers at the District/Campus

· Accurately processes purchase orders and agreements in order to ensure that bidding obligations exist with the vendor

· Ensures proper record keeping of district/campus level procurement files

· Assists in management of contracts in the district/Campus and ensures contracts are delivered satisfactorily in accordance with the agreed terms

· Ensures the District/Campus the sub-contracts committee conducts its work in accordance with established guidelines

Acts as the Secretary to the District/Campus sub-contracts committee

Management of volunteers and interns

· Maintains a list of volunteers and interns for the district/Campus

· Provides guidance and support to all volunteers and ushers at the beginning of every service to ensure smooth operations

Provides support to volunteers in money counting in accordance to the established guidelines

Manages financial operations of the district

· Manages the petty cash of the district.

· Monitors the district budget and ensures expenditures are within budget

· Accounts for funds disbursed for operations at the district.

· Receives and receipts mid week collection and venue booking fees for the district venues, and hand over to the finance team for banking

Reviews the financial reports for the district/campus and ensures accurate reporting of income and expenses

Administrative and secretarial support

· Maintains the district Pastors Calendar and ensures it is up to date

· Assists in preparation of presentations, reports and other documents.

· Coordinates district/campus meetings and ensures they are well organized

· Actively participates in the District meetings

· Takes minutes of the meetings for the district meetings.

Supports the follow up of relevant parties to ensure that action points from the meetings are resolved.

• Observed staff and volunteers to verify compliance with educational, safety and interpersonal guidelines.
• Incorporated understanding of multiple learning modalities and leveraged assessments to develop personalized enrichment curricula.
• Organized special events and activities to boost youth engagement and improve lives of at-risk children.
• Strengthened academic, social and physical education program offerings for area youth.
• Built recruitment and retention plans to maintain full roster of program participants.
• Established clear policies for handling emergency behavioral, illness and injury incidents.
• Coordinated logistics for meals, transportation and program delivery.
• Spearheaded job training and early employment programs for teenagers.
• Procured new supplies and equipment in line with budget goals.
• Partnered with businesses, schools and nonprofits to expand youth program outreach and impact.
• Assessed community needs and identified resources for social and community service programs.
• Analyzed trends and data to inform decision-making and program development.
• Implemented strategies to increase public awareness of social and community service programs.
• Provided leadership, guidance and support to staff members.
• Participated in community events to promote services and engage with public.
• Conducted outreach activities to engage local stakeholders in programs.

• Oversaw personal and professional calendars and coordinated appointments for future events.
• Displayed absolute discretion at handling confidential information.
• Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Kept detailed track of household and maintenance inventory and schedules for my leader
• Maintained appropriate filing of personal and professional documentation.
• Answered phone calls and addressed client questions and concerns to promote satisfaction and continued business.
• Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
• Collaborated in cloud environments such as Trello and Google Workspace.
• Updated spreadsheets and created presentations to support executives and boost team productivity.
• Participated in team meetings and staff training sessions.
• Handled incoming mail, bills and invoices and completed appropriate actions.
• Facilitated transportation to and from appointments.