Jacqueline Namatovu

• Providing end to end supporting overall Procurement process by providing both Technical and Advisory support.
• Leading the Development of SLA, Addendums and Blanket Purchase Agreements for Office Commodities, Conference and Vehicle Hire by Collaborating with Zonal Teams and IT Operations.
• Prepare requests for quotations, conduct bid evaluation, prepare price analysis.
• Conduct due diligence (reference checks and site visits.
• Interface with customers, vendors, and administration finance offices as needed to provide quality assurance on purchasing transactions.
• Maintaining proper documentation to verify that all procurements comply with USAID rules and regulations;
• Ensure procurement practices are in compliance with project’s Policy and Procedures Manual and USAID rules and regulations.
• Review invoice payments from vendors and compare to terms of purchase order or contract to ensure vendor invoices are accurate before submitting for payment;
• Maintain up-to-date and accurate procurement tracker and provide weekly procurement status report to internal stakeholders;
• File all procurement documentation electronically on SharePoint in logical manner.
• Investigate price/quantity discrepancies, coordinate replacement, credit, and return of unsatisfactory deliveries; ensure completion of procure-to-pay cycle; and escalate issues when needed.
• Maintained current understanding of pricing structures, market conditions and trends in industry.
• Set up and negotiate contracts to obtain favorable pricing and delivery structures.
• Identify new and more cost-effective suppliers through participation in industry networking events, purchasing advantageous packages, and cutting costs.
• Maintained effective and lasting vendor relationships through dynamic communication and collaboration.
• Track purchase orders and followed up with vendors and carriers to support timely deliveries.
• Researched and identified potential new suppliers to increase vendor base.
• Established relationships with vendors and suppliers to streamline procurement operations.

Roles;

1. Continuous Quality Improvement -CQI Focal Person

1: Ensured that goods & services required by the organization and its stakeholders are provided in time with the appropriate policies, regulations, and procedures

• Determined procurement needs and prepared proper specifications for what is to be procured.
• Identified sources of supply for procurement of items and services required and place orders as necessary.
• Procurement of medicines, medical equipment and laboratory reagents based on standards and needs.
• Follow-up orders placed with suppliers to expedite delivery of required items or services.
• Conducted market surveys to identify supply sources and evaluation of quotations.
• Monitored departmental procurement plans and advised user departments when to raise purchase requisitions
• Respond to suppliers' inquiries and give feedback on status of Procurement process.
• Ensured that database on existing and potential sources for procurement of items and services required by Mildmay Uganda is up-to-date.
• Prepared and submitted periodic reports to Management.
• Coordinate and Led Quality Management Systems for Department.
• Planning and budgeting activities.
• 2.Participated in conducting Pre-qualification exercise of suppliers’ service providers.
• Conducted market surveys to identify potential service providers & contractors
• Maintained up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping.
• Drafted appropriate terms of Reference (TOR), Request for Quotations and Proposals, Bidding documents for suppliers.
• Ensured organization service providers are well managed which will create good relationships.

3: Assisting the Supply Chain Manager in managing Contracts and the disposal process of assets as may be requested from time to time.

• Updated Contract dashboard periodically.
• Disseminated disposal information to stake holders and create disposal awareness among staff
• Written reports on disposal processes and advise all stakeholders on disposal activities
• Prepared reports on quantity of the available assets to be disposed off and their working conditions status to guide the disposal process.
• Supervising process of receiving all invoices from suppliers, ensuring proper record keeping

Roles;

1. Dispenser.

2. Logistics Coordinator

3. ICCM Supervisor

4. Medicine Management Supervisor.

Responsibilities.

• Ensuring rational dispensing with skill and appropriate knowledge of all drug category including ARVs
• Ensure proper dispensing and storage practices of drugs and sundries.
• Counted, measured medications following standard procedures.
• Maintained proper drug storage procedures, registries, and records for controlled drugs.
• Communicated with patients to collect information about prescriptions and medical conditions or arrange consultations with pharmacists.
• Redistribution of drugs to/from health facilities
• As logistics coordinator ensure that all Health Facilities offering ART and services adhere to ART guidelines, timely and accurate ordering of ARV,TB, HIV test kits, and Laboratory commodities and ensure availability of all commodities.
• Ensured timely WAOS reporting and entry of orders.
• Ensured SPARS is well implemented and ensure proper stock, storage, ordering, and reporting as well as dispensing in facilities supervised.
• Assessed adherence to medication, Health Education and appointments and assisting clients in adherence evaluation, counseling and support.
• Ensuring Health facility is stocked with ARVs, Anti TB, and opportunistic infections (OI) drugs
• Participate in issuing out drugs, medical sundries and all logistic items including, ART clinic, TB clinic, OPD and inpatient, Maternity, Dental, and laboratory.
• Ensure that timely, complete and accurate orders of all pharmaceutical commodities including ARVs, Essential Medicines, Laboratory supplies are entered in DHIS2 system.
• Proper logistics, inventory management and redistribution of medical supplies to and fro facilities .
• Trained facilities in Roll out of ART guidelines 2014 around the Country both in Northern, Eastern and Central region and Roll out of consolidated guideline 2016.
• Conducted quality supervision, giving feedback and mentoring and coaching of lower health facilities and PNFPs staff in dispensing, stock management, stock control and rational use of medicines.
• Participated in mentorship of OPTION B+ in Health facilities between March and May 2013.
• Participate in quarterly TB support supervision, mentorship and data collection of Lower Government health facilities and PNFPS that offer TB services.
• Participated in ICCM training and supervision of VHTs in community and those involved in ART clinic and forwarding reports to relevant authorities.

• Rational dispensing of drugs and re fill of prescriptions
• Provide safe and reliable information to clients as per drug costs, options and effects.
• Keep both soft and hard copy of records and documentation involved during dispensing, selling, requisitioning and receiving of drugs from other suppliers.
• Perform appropriate maintenance procedures to ensure pharmacy functions accurately and drugs are arranged therapeutically and by class on the shelves.
• Quantification of drugs, inventory management/ Stock control of all drugs