Listening to Music and singing in the choir
LYDIA Nakandi
Programme support, Finance and Administration
Kampala,Kampala
Summary
Dependable Administrative, Accounting and Facilities professional with a strong background in working with multidisciplinary teams to optimize site maintenance and operational efficiency. Supports high standards of maintenance, security and customer service. Diligent and resourceful in solutions development, assisting in repairs and process improvements. Motivated Finance and Administrative Assistant with 12 years of experience in office support positions and exceptional customer service and projected management skills. Delivering well-developed action preparedness plans, favorable vendor contracts and comprehensive regulations compliance.
Overview
16
16
years of professional experience
Work History
Administrative and Facilities Assistant
World Bank Group
KAMPALA
2014.02 - Current
- Performed routine and comprehensive custodial maintenance of assigned facilities in alignment with specifications.
- Assisted with logistical requirements for events and meetings.
- Liaised with the building management to report issues to do with the building facilities.
- Monitored expenditures and recommended vendor changes to eliminate issues.
- Maintained inventory and submitted written requests for supplies to keep stock levels even.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean and functional environment.
- Served as point of contact for internal and external customers seeking support and information.
- Assisted Facilities Manager in project implementation, materials procurement, contract preparation and scheduling.
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
- Directed vendors, facilities staff and service providers as required to create efficient and non-disruptive work environment.
- Pushed contractors and vendors to complete projects within specified timelines.
- Managed minor appliance issues and scheduled repairs.
- Prepared action plans to establish procedures for various emergency situations.
- Assisted with meetings and conference room reservations.
- Worked with the CO Administrative Procurement Committee on procurement of high cost purchases
- Ordered, maintained and distributed supplies and inventory.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
- Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
Volunteer Programme Coordinator
Voluntary Service Oversees Jitolee
Nairobi , Nairobi
2007.05 - 2014.01
- Improved success of program by making proactive adjustments to volunteer programmes as need arose.
- First point of contact for the volunteer recruitment programme
- Coordinated the volunteer recruitment, assessment, training and overseas placements
- Coordinated the on-boarding process for the newly recruited volunteers including security, medical, visa and work permits before their overseas placements
- Developed the volunteer program from ground up, laying out framework and defining roles for each volunteer project.
- Met with project stakeholders on regular basis to assess progress and make adjustments to the volunteer programme.
- Learned new skills and applied to daily tasks to improve efficiency and productivity.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
- Developed strong organizational and communication skills through coursework and volunteer activities.
- Coordinated the Alumni volunteer programme for returnees and their resettlement back home.
Education
Post Graduate Diploma in Project Planning & Mgt - Project Planning And Management
Uganda Management Institute
Kampala, Uganda2015-03
Bachelor of Commerce - Financial Management
Makerere University Business School
Kampala, Uganda2003-11
Skills
- Office Operations
- Inventory Stocking
- Tax Preparation
- SAP Expertise
- Administrative Support
- Payroll Management
- Tax Return Preparation
- Stock Valuation
- Administrative Oversight
- Team building and development
- Safety and health protocols
- Purchase Orders
- Workflow Processes
- Administrative Duties
- Scheduled Maintenance
- Vendor Coordination
- Government Regulations
Accomplishments
- Collaborated with team of 10 in the development of the office re-opening protocols after Covid-19 lock down.
- Collaborated with team of 20 in the development of the new office move.
- Collaborated with team of 8 during the installation of the new security system
Interests
Timeline
Administrative and Facilities Assistant
World Bank Group
2014.02 - Current
Volunteer Programme Coordinator
Voluntary Service Oversees Jitolee
2007.05 - 2014.01
Post Graduate Diploma in Project Planning & Mgt - Project Planning And Management
Uganda Management Institute
Bachelor of Commerce - Financial Management
Makerere University Business School
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